CFM0424 - Catering Allergen System

Official notice

Authority: Fife Council (Local council)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: Scotland (UKM72)

Awarded value£197,060published contract · exc. VAT

Awarded 24 Sept 2025no call for competition

Awarded to CIVICA UK LIMITED

What is being bought

Published requirement description

This call off contract is for the provision of catering management system which will hold our menus, nutritional and allergen information and allow parents access to this information on Fife Council’s website.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1This is a call off from the CCS Vertical Application Solutions (VAS) Framework RM6259…Awarded

This is a call off from the CCS Vertical Application Solutions (VAS) Framework RM6259 for the purchase of access to Civica's Saffron Catering Allergen System.

Delivery: Scotland

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 25 Sept 2025, 11:31 BST
Last source update: 25 Sept 2025, 11:31 BST
FTS notice number: 2025/S 000-059586
Classification (CPV): Software package and information systems
Delivery area: Scotland (UKM72)
Official registry OCID: ocds-h6vhtk-05a1d2 Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: Civica is the only company who could provide this requirement. Use of the CCS Vertical Application Solutions framework makes this a compliant route to market.

Publisher note: (SC Ref:811204)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £197,0601 contract exc. VAT

Bids received 1

Contracts signed 1latest 24 Sept 2025

Awarded to	Value	Date	Status
CIVICA UK LIMITED	£197,060 †	—	Awarded

Contracts

Contract 059586-2025-1 · CIVICA UK LIMITED
Signed
24 Sept 2025
Value
£197,060
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic	0	—	—

Contracting authority & participating public bodies

Fife Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Fife House, North Street, Glenrothes, Scotland, KY7 5LTContact name, email, phone

Dispute resolution & review bodies

Kirkcaldy Sheriff CourtReview body Kirkcaldy

Bidders & participating suppliers

1 commercial party on the notice

Civica UK LimitedAwarded supplier 2 Burston Road, London, UK, SW15 6AR

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.