Find a TenderAwardedContract details notice
Published 23 Jul 2026, 09:42 BST

Official UK procurement notice

CEFAS26-75 ITT for provision of pelagic trawler vessel for the IESNS survey

Official notice

Authority: Cefas

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£400,000≈ £400k / year · £480,000 inc. VAT
Submissions closed 20 Aug 2026awarded 3 Sept 2026
Awarded to Sunbeam Fishing Limited2 awards
Contract term 1 yrends 31 Mar 2028 · up to 31 Mar 2030 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

The Supplier will provide s pelagic trawler, suitably equipped to participate in an acoustic-trawl survey. The survey is part of the international IESNS (International Ecosystem Survey in the Nordic Sea), a collaboration between Icelandic, Faroe, Norwegian, EU and UK research institutes which has been conducted since 1997.

The survey is carried out to investigate distribution and migrations of the Norwegian Spring-spawning herring, blue whiting and other pelagic fish, and to produce a biomass index for herring and a recruitment index for blue whiting. The survey will cover the southern end of the distributional range of the spring-spawning herring population. Furthermore, data on the hydrographic conditions and plankton distribution will be obtained to investigate the possible effects of the ecosystem on the distribution and abundance of target fish species.

Aims and Objectives

The main objectives of the survey will be to:

  • carry out a predetermined survey cruise track collecting fisheries acoustic data
  • collect biological samples by directed trawling on insonified fish echotraces to determine species composition, size, age structure and maturity stage of target pelagic species.
  • collect physical oceanography data from vertical profiles (CTD).
  • collect plankton samples using ring-nets

Cefas will provide a minimum of 6 scientists to oversee the survey operations, working with the vessel to deliver the scientific objectives of the survey.

Scope of Requirements

Survey activity

An acoustic-trawl survey to map and quantify herring and blue whiting. This will be performed by continuously (24h) running acoustic transects and carrying out ad hoc midwater trawling within the survey area.

Additional objectives will include collection of plankton and hydrographical data in the study area.

Survey area and time of operation

The UK survey component will take place between Latitudes 62° and 69° North and Longitudes 13° West and 6° East (see full specification in bidder pack for total survey area and example of UK component in green).

The survey will be a total of approximately 13 days and will be conducted within the period 20/04/2027 – 31/05/2027. The vessel must be available for 13 consecutive days (this excludes time to calibrate the echosounders in a suitable port as well as transit from berth port to requested mobilisation port) within this period and ideally commencing at the start of this period.

Embarkation and disembarkation is required to take place in a Scottish mainland port e.g. Fraserburgh, Peterhead.

CPV: Research vessel services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEVCSEPublished value£400,000
Contract period: 1 Apr 2027 – 31 Mar 2028 (1 yr) · up to 31 Mar 2030 with extensionsValue: £400,000 exc. VAT · £480,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Subject to confirmation of funding on an annual basis, further surveys in subsequent years may be required. If confirmed, these will be conducted within the same time period each year. The Contract will therefore include extension options for up to 2 further years, to be confirmed on an annual basis. Please note that there is no guarantee of further work beyond the initial Contract period.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per Bidder Pack

  • Technical & professional ability

    As per Bidder Pack

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 20%Social value: 10%
Published sub-criteria (3)
  • Technical: 70%
  • Pricing: 20%
  • Social Value: 10%
Published award criteria (3)
  • Technical
  • Social Value
  • Pricing
Conditions of participation2
  • Economic & financial standing

    As per Bidder Pack

  • Technical & professional ability

    As per Bidder Pack

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
23 Jul 2026, 09:42 BST
Last source update
16 Oct 2026, 17:06 BST
Award evaluation window
Submission end – 1 Sept 2026
Authority reference
C34852
FTS notice number
2026/S 000-069466
Latest notice
Contract details notice (UK7)
Classification (CPV)
Research vessel services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-06d178 Find a Tender
Contract terms summary

As per Bidder Pack

Review and risk notes
Risks

Prolonged Adverse Weather

Prolonged adverse weather could impact the ability to conduct the survey in the planned window.

This could result in additional costs and/or contract extension / scope amendment in order to meet the requirements.

Unable to address the risk upfront as weather is beyond control of Buyer or Supplier.

Proportionate mitigation for some weather risk is provided for in the Contract.

Risk assigned to both parties.

Permissions / dispensations not granted

Permissions/ dispensations from relevant authorities may not be granted, potentially due to the locations of no trawl areas or designated Marine Protected Areas, which could impact a selection of sampling locations.

Amendment to scope / planned survey locations may need to be amended, potentially with impact on costs.

Unable to address the risk upfront as neither Buyer or Supplier has control over this third party process.

How it was run

Official notice
Run through: Defra Group eSourcing
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
20 Aug 2026, 12:00 BST
Clarification deadline
10 Aug 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Download the Bidder Pack at defra-family.force.com/s/Welcome ↗ and search for 'CEFAS26-75 ITT for provision of pelagic trawler vessel for the IESNS survey' under opportunities.

All bids to be submitted via the above eProcurement system.

Timeline

23 Jul 2026 → 1 Apr 2027 · 7 dates
  1. Tender notice published91 days ago
    23 Jul 2026, 09:42 BST
  2. Clarification questions by72 days ago
    10 Aug 2026, 17:00 BST
  3. Submission deadline63 days ago
    20 Aug 2026, 12:00 BST
  4. Award decision expected by50 days ago
    1 Sept 2026, 23:59 BST
  5. Assessment summaries sent48 days ago
    4 Sept 2026, 00:00 BST
  6. Latest notice published5 days ago
    16 Oct 2026, 17:06 BST
  7. Today
    22 Oct 2026
  8. Contract startsin 161 days
    1 Apr 2027, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 23 Jul 2026
  1. Tender notice published
    23 Jul 2026, 09:42 BST
    UK4
  2. Contract award notice published
    4 Sept 2026, 09:45 BST
    UK6
  3. Status changed to complete
    4 Sept 2026, 09:45 BST
  4. Contract signature expected
    30 Sept 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    16 Oct 2026, 17:06 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £1,215,0001 award exc. VAT · 1 repeated publication of the same award counted once
Bids received 44 from SMEs
Contracts signed 1latest 15 Oct 2026
Awarded toValueDateStatus
Sunbeam Fishing LimitedCEFAS26-75 Contract for provision of pelagic trawler vessel for the IESNS survey1 Oct 2026 – 30 Sept 2027 · up to 30 Sept 2029Extensions: 2 x 12 months£1,215,0003 Sept 2026Awarded
Sunbeam Fishing Limited£1,215,000 †same award published again · counted once—Awarded

Contracts

  • CEFAS26-75 Contract for provision of pelagic trawler vessel for the IESNS survey · Sunbeam Fishing Limited

    Signed
    15 Oct 2026
    Value
    £1,215,000
    Period
    19 Oct 2026 – 18 Oct 2027 · up to 18 Oct 2029 with extensions
    Status
    active
    Extensions
    2 x 12 months

    No agreed KPIs: Charter service is well defined with clear deliverables, KPIs would not be appropriate for this requirement

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders40—

Contracting authority & participating public bodies

CENTRE FOR ENVIRONMENT, FISHERIES AND AQUACULTURE SCIENCE

Contracting authorityPublic authority - central government GB-PPON: PPGW-5299-JGTN Seacole Building, 2 Marsham Street, London, London, SW1P 4DFContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Sunbeam Fishing LimitedAwarded supplierGB-PPON: PGTG-9735-QQZQ Den of Cortes, Fraserburgh, Scotland, AB43 8UUContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender