CEFAS25-07 Travel Management Services

Cefas requires a new travel management solution to enable the organisation to make booking travel simpler, safer, more effective and sustainable for all of our staff.

Complete travel management services for standard customer usage, covering UK point of sale only. This lot allows the online and offline booking of air, rail, ground transportation and accommodation services. It would not include any civilian travel or accommodation programmes / major crisis response services such as charters. Neither would it include the additional wraparound welfare services included in Lots 1 and 4. It would also not include meetings and events, as this is covered in Lots 1 and 3. Additional information: Crown Commercial Service is acting as the Agent on behalf of the Authority.

3 Places to be awarded because it was a maximum of 3 per lot.

Lot 3 would be a venue-find service for meetings, conferences and events (MICE). The demographic for this lot would be purely business travel and would not include venues for civilian cohorts such as Asylum Seekers or Rough Sleepers.

Accommodation in commercial venues could be sourced via this lot if it is in relation to a venue booking for a meeting. Such venues would also be expected to provide core additional services such as food and beverages, laundry and refreshments: any service that a venue could normally provide for a meeting can be sourced via this lot.

Similarly, ground transportation such as coaches and taxis could only be provided on this lot if it relates directly to a venue booked for the meeting or event. This would be a UK Point of Sale only lot. Additional information: Crown Commercial Service has acted as the Agent on behalf of the Authority.

1 Place to be awarded because it was a maximum of 1 per lot.

Venue source for primarily civilian / refugee usage, including but not limited to hotels, serviced apartments, holiday parks, marine vessels as hotels and secure accommodation venues. This lot would also include the option to source Wraparound services to cater for the on-site requirements at the venue for the cohort in question. This could include but not be limited to: welfare service provision, site security services, liaison with venue providers, translation services and signposting to local education, health or employment services. Ground transportation to move cohorts of Service Users (SUs) between locations and to/from appointments or their arrival point (eg. asylum seekers) could also be sourced via this lot. This lot won't be used for normal duty/business accommodation unless it is in direct support of civilian cohort programmes, with the sole exception of troops (MOD). Additional information: Crown Commercial Service has acted as the Agent on behalf of the Authority.

2 Places to be awarded because it was a maximum of 2 per lot.

A lot to cover the full scope of traditional UK or global-booked business travel, meetings, conferences and venues for events. Civilian programmes and crisis response travel and accommodation solutions, with additional (optional) wraparound welfare and security services for civilians as part of venue or accommodation-find services. Chartered air, rail or ground transportation for any type of planned or unplanned event or emergency response situation; commercial air, rail, ground transport or accommodation services. Accommodation including but not limited to hotels, serviced apartments, holiday parks, marine vessels. To be clear, this is a “one stop shop” lot, which can cater for all services that are catered separately under Lots 2, 3 and 4. Additional information: Crown Commercial Service is acting as the Agent on behalf of the Authority.

Places to be awarded is a maximum of 3 per lot.

Complete travel management services for standard customer usage, covering UK point of sale only. The lot will allow the online and offline booking of air, rail, ground transportation and accommodation services.

It will not include any civilian travel or accommodation programmes / major crisis response services such as charters. Neither will it include the additional wraparound welfare services included in Lots 1 and 4.

It will also not include meetings and events, as this is covered in Lots 1 and 3. Additional information: Crown Commercial Service is acting as the Agent on behalf of the Authority.

Places to be awarded is a maximum of 3 per lot.

Lot 3 will be a venue-find service for meetings, conferences and events (MICE). The demographic for this lot will be purely business travel and will not include venues for civilian cohorts such as Asylum Seekers or Rough Sleepers.

Accommodation in commercial venues can be sourced via this lot if it is in relation to a venue booking for a meeting. Such venues will also be expected to provide core additional services such as food and beverages, laundry and refreshments: any service that a venue can normally provide for a meeting can be sourced via this lot.

Similarly, ground transportation such as coaches and taxis can only be provided on this lot if it relates directly to a venue booked for the meeting or event. This will be a UK Point of Sale only lot. Additional information: Crown Commercial Service is acting as the Agent on behalf of the Authority.

Places to be awarded is a maximum of 1 per lot.

Venue sourcing for primarily civilian / refugee usage, including but not limited to hotels, serviced apartments, holiday parks, marine vessels as hotels and secure accommodation venues.

This lot will also include the option to source Wraparound services to cater for the on-site requirements at the venue for the cohort in question. This could include but not be limited to: welfare service provision, site security services, liaison with venue providers, translation services and signposting to local education, health or employment services.

Ground transportation to move cohorts of Service Users (SUs) between locations and to/from appointments or their arrival point (eg. asylum seekers) can also be sourced via this lot.

This lot is not to be used for normal duty/business accommodation unless it is in direct support of civilian cohort programmes, with the sole exception of troops (MOD). Additional information: Crown Commercial Service is acting as the Agent on behalf of the Authority.

Places to be awarded is a maximum of 2 per lot