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Published 9 Sept 2021, 22:45 BST

Official UK procurement notice

CEFAS21-64 Creative Services Framework

Official notice

Authority: Cefas·Consortium: 2 public authorities

Framework agreement6 lotsServicesOpen procedureMax 3 lots per supplier
Sectors: Radio, television, communication, telecommunication and related equipment (32)Business Services & Consultancy (79) Delivery: UK
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 11 Oct 2021awarded 16 Nov 2021
Lots 6max 3 won per supplier
Framework period 2 yrs 11 moends 31 Oct 2024 · extension options published · starts 1 Dec 2021

What is being bought6 lots · detail below

Published requirement description

The Authority completes work for the UK government, international governments and private industry and are increasingly looking to engage with the aforementioned audiences and the public to share the key findings from science. These projects are either delivered on behalf of Cefas itself or managed by Cefas as part of wider project/programme delivery outreach and communication deliverables.

To help Cefas meet the increasing need to communicate with these audiences, the Authority requires to engage a variety of organisations to cover the expanding ‘Creative Services’ requirement by generating a Creative Services framework delivered over 3 Lots as described below. The ‘Creative Services Framework’ will enable pre-appointed suppliers to be engaged in a ‘call-off’ style fashion providing a swift and compliant route to market as and when requirements are identified.

Examples of previous work are included in the Tender package to provide the Tenderer with information on minimum expectation – please do not share of distribute these without the prior permission of Cefas.

Tenderers have the opportunity to bid for all or any combination of the Lots, but a separate Tender must be submitted per Lot. The Lots are described below.

Lot 1 - Graphic Design

Lot 2 - Audio Visual

Lot 3 - Communications & Editorial Strategy

CPV: Audio-visual materials · Graphic design services · Marketing services · Technical author services

Lots and requirements (6)Procurement structure

6 lots · no lot values published · win at most 3 of them
Lot #1Graphic DesignAwarded
  • creative direction and management
  • developing design concepts and content suitable across all media channels eg infographics, education materials, reports and leaflets.
  • developing brand propositions, inclusive of relevant research
  • designing brand identity including:

Logo, core messages, Intellectual Property Rights, trademarking

  • defining brand values
  • developing/producing multi-channel brand guidelines
  • developing/producing templates and guidelines for websites
  • typesetting, proofing, and pagination
  • liaison with printers/print managers
  • liaison with translation companies for international products, as required
Delivery: UK
79822500 Graphic design services
Lot #2Video and photography production services, either together or on a separate basis,…Awarded

Video and photography production services, either together or on a separate basis, covering the following elements:

  • moving picture and video (broadcast, online etc) – including: promotional films, online content, interviews, training videos and large and small-scale production requirements (from short informational documentaries to talking heads)
  • sound – including: in support of video projects, large and small-scale production requirements (from high production value radio to podcasts) and Podcasts
  • stock imagery - sourcing
  • digital media – driving engagement (rich media, video, mobile and standard)
  • other channels where appropriate and as required
  • animation and motion graphics (desirable, but not essential)
  • experience of working onboard seagoing vessels and underwater would be desirable (although not essential)
  • Experience of working internationally, or with overseas partners, including translators and actors, would be desirable, but not essential
Delivery: UK
32321300 Audio-visual materials
Lot #3Provide a wide range of editorial services across multiple media; this may include,…Awarded

Provide a wide range of editorial services across multiple media; this may include, but is not limited to:

  • copy production for leaflets, booklets, annual reports, websites and other related items
  • copy checking
  • technical writing for specialist audiences
  • copy to translate our complex science into text that engages non-science audiences, including policy, industry
Delivery: UK
79342000 Marketing services
Lot #4Tenderers are required to demonstrate they can provide a full design service across…Renewal 2 yrs 11 mo

Tenderers are required to demonstrate they can provide a full design service across all types of project. This may include, but is not limited to:

  • creative direction and management
  • developing design concepts and content suitable across all media channels eg infographics, education materials, reports and leaflets.
  • developing brand propositions, inclusive of relevant research
  • designing brand identity including:
  • logo
  • core messages
  • Intellectual Property Rights
  • trademarking
  • defining brand values
  • developing/producing multi-channel brand guidelines
  • developing/producing templates and guidelines for websites
  • typesetting, proofing, and pagination
  • liaison with printers/print managers
  • liaison with translation companies for international products, as required
Contract period: 1 Dec 2021 – 31 Oct 2024 (2 yrs 11 mo)
Delivery: UK
Extensions: An extension of a further 2 periods of 12 months can be appliedVariant bids: not allowed
79822500 Graphic design services
Lot #5Tenderers are required to demonstrate they can offer video and photography production…Renewal 3 yrs

Tenderers are required to demonstrate they can offer video and photography production services, either together or on a separate basis, covering the following elements:

  • moving picture and video (broadcast, online etc) – including:
  • promotional films, online content, interviews, training videos
  • large and small-scale production requirements (from short informational documentaries to talking heads)
  • sound – including:
  • in support of video projects
  • large and small-scale production requirements (from high production value radio to podcasts)
  • podcasts
  • stock imagery - sourcing
  • digital media – driving engagement
  • rich media
  • video
  • mobile and standard
  • other channels where appropriate and as required
  • animation and motion graphics (desirable, but not essential)
  • experience of working onboard seagoing vessels and underwater would be desirable (although not essential)
  • Experience of working internationally, or with overseas partners, including translators and actors, would be desirable, but not essential
Contract period: 1 Dec 2021 – 30 Nov 2024 (3 yrs)
Delivery: UK
Extensions: An extension of the further 2 periods of 12 monthsVariant bids: not allowed
32321300 Audio-visual materials
Lot #6Tenderers are required to demonstrate they can provide a wide range of editorial…Renewal 3 yrs

Tenderers are required to demonstrate they can provide a wide range of editorial services across multiple media; this may include, but is not limited to:

  • copy production for leaflets, booklets, annual reports, websites and other related items
  • copy checking
  • technical writing for specialist audiences
  • copy to translate our complex science into text that engages non-science audiences, including policy, industry
Contract period: 1 Dec 2021 – 30 Nov 2024 (3 yrs)
Delivery: UK
Extensions: An extension of a further 2 periods of 12 months can be appliedVariant bids: not allowed
79342000 Marketing services92312213 Technical author services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “CEFAS21-64 Creative Services Framework” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
9 Sept 2021, 22:45 BST
Last source update
23 Nov 2021, 22:45 GMT
Award evaluation window
11 Oct 2021 – …
FTS notice number
2021/S 000-029198
Classification (CPV)
Audio-visual materialsGraphic design servicesMarketing servicesTechnical author services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02df3d Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
11 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
11 Oct 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

defra.bravosolution.co.uk/esop/guest/go/opport… ↗

Timeline

11 Oct 2021 → 31 Dec 2021 · 5 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    11 Oct 2021, 12:00 BST
  2. Bids opened
    11 Oct 2021, 12:00 BST
  3. Notice published
    23 Nov 2021, 22:45 GMT
  4. Contract starts
    1 Dec 2021
  5. Bids must remain valid until
    31 Dec 2021, 23:59 GMT

Notice history

2 events · 2 releases on Find a Tender · since 23 Nov 2021
  1. Status changed to complete
    23 Nov 2021, 22:45 GMT
  2. Buyer details updated
    23 Nov 2021, 22:45 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 13admitted to the panel · see the list ↓
Bids received 9busiest of 3 lots
Contracts signed 16latest 16 Nov 2021

16 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 9 of these contracts carry the same published figure, £30,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Graphic Design

    Signed
    16 Nov 2021
    Value
    ceiling above
    Status
    active

  • Audio Visual

    Signed
    11 Nov 2021
    Value
    £20,000
    Status
    active

  • Editorial

    Signed
    11 Nov 2021
    Value
    £15,000
    Status
    active

  • Graphic Design

    Signed
    11 Nov 2021
    Value
    ceiling above
    Status
    active

  • Graphic Design

    Signed
    11 Nov 2021
    Value
    ceiling above
    Status
    active

  • Graphic Design

    Signed
    11 Nov 2021
    Value
    ceiling above
    Status
    active

  • Audio Visual

    Signed
    10 Nov 2021
    Value
    £20,000
    Status
    active

  • Audio Visual

    Signed
    10 Nov 2021
    Value
    £20,000
    Status
    active

  • Graphic Design

    Signed
    10 Nov 2021
    Value
    ceiling above
    Status
    active

  • Audio VIsual

    Signed
    9 Nov 2021
    Value
    £20,000
    Status
    active

  • Graphic Design

    Signed
    9 Nov 2021
    Value
    ceiling above
    Status
    active

  • Graphic Design

    Signed
    8 Nov 2021
    Value
    ceiling above
    Status
    active

  • Audio Visual

    Signed
    8 Nov 2021
    Value
    £20,000
    Status
    active

  • Editorial

    Signed
    8 Nov 2021
    Value
    £15,000
    Status
    active

  • Graphic Design

    Signed
    8 Nov 2021
    Value
    ceiling above
    Status
    active

  • Graphic Design

    Signed
    8 Nov 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Graphic Design9bids———
2 · Video and photography production services, either together or on a separate basis,…5bids———
3 · Provide a wide range of editorial services across multiple media; this may include,…2bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Cefas

Contracting authorityBody governed by public lawEnvironmental protectionMinistry or any other national or federal authority, including their regional or local subdivisions Pakefield, Lowestoft, East of England, NR33 0HTContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body London

Framework contractors & participating bidders

13 commercial parties on the notice
  • 400 CommunicationsFramework contractor 57 Hatton gardens, London, EC1N 8HO, London, London
  • ACER Marketing and Communications LtdFramework contractor 1 Sparrowhawk Way, Apley, Telford, Shropshire, TF1 6NH, Telford, West Midlands, TF1 6NH
  • Aztec MediaFramework contractor 8 Buckland Road, Pen Mill Trading Estate, Yeovill, Somerset, BA21 5EA, Yeovill, South West, BA21 5EA
  • BFBSFramework contractor Chalfont Grove, Narcot Lane, Chalfont St Peter, Buckinghamshire, SL9 8TN, Chalfont St Peter, South East, SL9 8TN
  • Bell Integrated CommunicationsFramework contractor 2nd Floot, Nthumberland house, 155-157 Great Portland Street, Marylebone, London, W1W 6QP, London, London
  • Bread and Butter CreativeFramework contractor The Studio, The Garth, Yarnton, Oxford, OX5 1NA, Yarnton, Oxford, South East, OX5 1NA
  • DRP UK LtdFramework contractor Unit 211-213 Ikon Industrial Estate, Driotwich Road, Kidderminster, Worcestershire, DY10 4EU, Kidderminster, West Midlands, DY10 4EU
  • Fieldcraft StudiosFramework contractor Creek Creative, 1 Abbey Street, Faversham, Kent, ME13 8EU, Faversham, South East, ME13 8EU
  • Mindfully Wired CommunicationsFramework contractor 13 Keyford Gardens, Frome, Somerset, BA11 1JY, Frome, South West, BA11 1JY
  • Morton WardFramework contractor 12a Timber Bush, Edinburgh, Midlothian, EH6 6QH, Edinburgh, Scotland, EH6 6QH
Show 3 more suppliers
  • Navig8Framework contractor The Galley, 6 Charlotte Place, London, W1T 1SG, London, London, W1T 1SG
  • On Screen ProductionsFramework contractor Ashbourne House, Chepstow, Monmouthshire, NP16 5GA, Chepstow, Wales, NP16 5GA
  • Yoho MediaFramework contractor 3 Pitch and Play Lane, Bristol, BS9 1NH, Bristol, South West, BS9 1NH

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.