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Published 16 Dec 2021, 16:00 GMT

Official UK procurement notice

CE-00931 Plymouth CAST Cleaning

Official notice

Authority: Plymouth CAST Multi Academy Trust (Central government)

4 lotsServicesOpen procedureSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: South West (UKK2)
Published estimate£5,000,000total for 4 lots
Submissions closed 31 Jan 2022awarded 28 Jul 2022
Awarded to Glen Group Ltd4 awards

What is being bought4 lots · detail below

Published requirement description

This Request for Formal Tender ("RFT") was issued by Plymouth CAST ("the Client") and suppliers were invited to tender for the provision of cleaning services in accordance with the RFT. The contract covers 34 schools within Plymouth CAST multi-academy trust, and is split into 4 lots - Cornwall, Plymouth, Devon (excluding Plymouth), and Dorset.

CPV: School cleaning services

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1CornwallAwarded

Provision of cleaning services for Plymouth CAST schools based in Cornwall as detailed within the RFT.

Delivery: South West · List of Plymouth CAST sites in Cornwall.
Extensions: 36 month contract, with the option for two individual additional 12 month extension periods following the initial term.Variant bids: not allowed
90919300 School cleaning services
Lot #2PlymouthAwarded

Provision of cleaning services for Plymouth CAST schools based in Plymouth as detailed within the RFT.

Delivery: South West · List of sites in Plymouth CAST in Plymouth.
Extensions: 36 month contract, with the option for two individual additional 12 month extension periods following the initial term.Variant bids: not allowed
90919300 School cleaning services
Lot #3Devon (excluding Plymouth)Awarded

Provision of cleaning services for Plymouth CAST schools based in Devon (excluding Plymouth) as detailed within the RFT.

Delivery: South West · List of sites in Plymouth CAST in Devon (excluding Plymouth).
Extensions: 36 month contract, with the option for two individual additional 12 month extension periods following the initial term.Variant bids: not allowed
90919300 School cleaning services
Lot #4DorsetAwarded

Provision of cleaning services for Plymouth CAST schools based in Dorset as detailed within the RFT.

Delivery: South West · List of sites within Plymouth CAST in Dorset.
Extensions: 36 month contract, with the option for two individual additional 12 month extension periods following the initial term.Variant bids: not allowed
90919300 School cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 50
Published award criteria (2)
  • Quality: 50%
  • Price / Commercial Approach: 40% / 10%
Conditions of participation1
  • Suitability

    As per the RFT documentation

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
16 Dec 2021, 16:00 GMT
Last source update
29 Jul 2022, 15:20 BST
Award evaluation window
31 Jan 2022 – …
Authority reference
CE-00931
FTS notice number
2022/S 000-020845
Classification (CPV)
School cleaning services
Delivery area
South West (UKK2)
Official registry OCID
ocds-h6vhtk-030263 Find a Tender
Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
31 Jan 2022, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
31 Jan 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/schoolsbuyingclub ↗

Timeline

31 Jan 2022 → 29 Jul 2022 · 3 dates
  1. Submission deadline
    31 Jan 2022, 12:00 GMT
  2. Bids opened
    31 Jan 2022, 12:00 GMT
  3. Notice published
    29 Jul 2022, 15:20 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    29 Jul 2022, 15:20 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £2,954,0974 contracts exc. VAT
Bids received 209 from SMEs
Contracts signed 4latest 28 Jul 2022
Awarded toValueDateStatus
Lot 1 · Cornwall1 award
Glen Group LtdCE-00931 Plymouth CAST Cleaning - Lot 1 - Cornwall£285,189 †—Awarded
Lot 2 · Plymouth1 award
Glen Group LtdCE-00931 Plymouth CAST Cleaning - Lot 2 - Plymouth£1,054,127 †—Awarded
Lot 3 · Devon (excluding Plymouth)1 award
Glen Group LtdCE-00931 Plymouth CAST Cleaning - Lot 3 - Devon (excluding Plymouth)£861,846 †—Awarded
Lot 4 · Dorset1 award
Glen Group LtdCE-00931 Plymouth CAST Cleaning - Lot 4 - Dorset£752,934 †—Awarded

Contracts

  • CE-00931 Plymouth CAST Cleaning - Lot 1 - Cornwall · Glen Group Ltd

    Signed
    28 Jul 2022
    Value
    £285,189
    Status
    active

  • CE-00931 Plymouth CAST Cleaning - Lot 2 - Plymouth · Glen Group Ltd

    Signed
    28 Jul 2022
    Value
    £1,054,127
    Status
    active

  • CE-00931 Plymouth CAST Cleaning - Lot 3 - Devon (excluding Plymouth) · Glen Group Ltd

    Signed
    28 Jul 2022
    Value
    £861,846
    Status
    active

  • CE-00931 Plymouth CAST Cleaning - Lot 4 - Dorset · Glen Group Ltd

    Signed
    28 Jul 2022
    Value
    £752,934
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Cornwall4bids · 4 electronic · 4 from abroad2——
2 · Plymouth7bids · 7 electronic · 7 from abroad3——
3 · Devon (excluding Plymouth)5bids · 5 electronic · 5 from abroad2——
4 · Dorset4bids · 4 electronic · 4 from abroad2——

Contracting authority & participating public bodies

Plymouth CAST

Contracting authorityCentral GovernmentBody governed by public lawEducation Edmund Rice Building, 21 Boniface Lane, St Boniface College, Plymouth, South West, PL5 3AGContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Royal Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • Glen Cleaning Company LtdAwarded supplier01582924 Ground Floor, 2 Britannia Buildings, Merchants Road, Hotwells, Bristol, South West, BS8 4QD

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria