Find a TenderAwardedContract details notice

Published 5 May 2026, 17:30 BST

Official UK procurement notice

CCTV Maintenance for Public Spaces

Authority: Bournemouth, Christchurch and Poole Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Security, fire-fighting, police and defence equipment (35)Repair & Maintenance (50) Delivery: South West (UKK2)

Published estimate£360,000≈ £360k / year · £432,000 inc. VAT21.3% below published estimate

Submissions closed 8 Jun 2026awarded 21 Sept 2026

Awarded to CHROMA VISION LIMITED

Contract term 1 yrends 30 Jun 2027 · up to 30 Jun 2029 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

CCTV Maintenance and Services for Public Spaces

CPV: Repair and maintenance services of video equipment · Security, fire-fighting, police and defence equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrSMEPublished value£360,000

Contract period: 1 Jul 2026 – 30 Jun 2027 (1 yr) · up to 30 Jun 2029 with extensionsValue: £360,000 exc. VAT · £432,000 inc. VAT

Delivery: South WestEligibility: SME eligible

Extensions: Quantity of Available Extensions: 2 Duration of Each Extension: 12 months Options to extend are subject to satisfactory performance throughout the life of the contract and the Council's confirmation of funding availability (budget).

35000000 Security, fire-fighting, police and defence equipment 50343000 Repair and maintenance services of video equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 40%Social value: 10%

Published award criteria (3)

Quality
Price
Social Value

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 5 May 2026, 17:30 BST
Last source update: 12 Oct 2026, 15:41 BST
Award evaluation window: Submission end – 30 Jun 2026
Authority reference: DN800609
FTS notice number: 2026/S 000-041247
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of video equipmentSecurity, fire-fighting, police and defence equipment
Delivery area: South West (UKK2)
Official registry OCID: ocds-h6vhtk-0691e1 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 8 Jun 2026, 14:00 BST
Clarification deadline: 20 May 2026, 23:59 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically only via the Council's electronic procurement portal:

www.supplyingthesouthwest.org.uk ↗

Suppliers must be registered on the portal in order to access the procurement documents and submit a tender.

Link to the advert: procontract.due-north.com/Advert ↗

Timeline

5 May 2026 → 12 Oct 2026 · 7 dates

Tender notice published168 days ago
5 May 2026, 17:30 BST
Clarification questions by153 days ago
20 May 2026, 23:59 BST
Submission deadline135 days ago
8 Jun 2026, 14:00 BST
Award decision expected by112 days ago
30 Jun 2026, 23:59 BST
Contract starts112 days ago
1 Jul 2026, 00:00 BST
Assessment summaries sent27 days ago
24 Sept 2026, 00:00 BST
Latest notice published9 days ago
12 Oct 2026, 15:41 BST

Notice history

8 events · 5 releases on Find a Tender · since 5 May 2026

Tender notice published
5 May 2026, 17:30 BST
UK4
Tender notice published
5 May 2026, 19:28 BST
UK4
Tender notice published
29 May 2026, 13:32 BST
UK4
Deadline moved to 8 Jun 2026, 14:00 BST
29 May 2026, 13:32 BST
+4 days · was 4 Jun 2026, 14:00 BST
Contract award notice published
24 Sept 2026, 11:20 BST
UK6
Status changed to complete
24 Sept 2026, 11:20 BST
Contract signature expected
7 Oct 2026, 23:59 BST
scheduled
Contract details notice published
12 Oct 2026, 15:41 BST
UK7

Published amendments (2)

CPV Category added

The submission deadline has been extended to 08 June at 14:00. This extension is in response to clarification question responses, with the final Clarification Log (Version 3) issued today.

Routine re-releases (5)

2026-05: 2 releases · 5 May 2026, 5 May 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £283,2701 award exc. VAT

Bids received 66 from SMEs

Contracts signed 1latest 10 Oct 2026

Awarded to	Value	Date	Status
CHROMA VISION LIMITEDSME10 Oct 2026 – 9 Oct 2027 · up to 9 Oct 2029Extensions: Two optional 12‑month extensions exercisable at the Council's discretion, subject to satisfactory performance and continued business need.	£283,270	21 Sept 2026	Awarded

Contracts

Contract 1 · CHROMA VISION LIMITEDSME
Signed
10 Oct 2026
Value
£283,270
Period
10 Oct 2026 – 9 Oct 2027 · up to 9 Oct 2029 with extensions
Status
active
Extensions
Options to extend are subject to satisfactory performance throughout the life of the contract and confirmation of funding availability by the Council.
No agreed KPIs: The contract value is below the statutory threshold for mandatory KPIs.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6final-stage tenders	6	0	—

Contracting authority & participating public bodies

Bournemouth, Christchurch and Poole Council

Contracting authorityPublic authority - sub-central government GB-PPON: PHYY-7342-PRHH BCP Council Civic Centre, Bournemouth, South West, BH2 6DYContact email

Bidders & participating suppliers

1 commercial party on the notice

Chroma Vision LtdAwarded supplierGB-COH: 04215917 John Baldwin House, Acorn Close, Five Oak Green, Tonbridge, South East, TN12 6RHContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender12 Oct 2026, 15:41 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender24 Sept 2026, 11:20 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender29 May 2026, 13:32 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender5 May 2026, 19:28 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender5 May 2026, 17:30 BST