Official UK procurement notice
CCR00165 Provision of Tree Management Services
Authority: Valleys to Coast
What is being bought
Published requirement descriptionThe scope of this tender is to review proposals for the Provision of Tree Management Services. The area in scope of this contract is located across all land in Valleys to Coast ownership within Bridgend County Borough. Valleys to Coast is looking to commence works with the appointed Contractor from May 2023.The contract term will be for 3 years with an option to extend for a further 1 year (3+1).
- Recurrence: Approximately 6 months prior to contract expiry.
CPV: Tree pruning · Tree pruning and hedge trimming · Tree-clearing services · Tree-cutting services · Tree-maintenance services
The lotProcurement structure
single lot · no lot value publishedLot #1Valleys to Coast will review the 3 yearly tree condition survey and allocate the…AwardedRenewal
Valleys to Coast will review the 3 yearly tree condition survey and allocate the remedial works in line with the priority of the work as well as the allocated budget.
On receipt of tree reports from internal/external stakeholders, Valleys to Coast will internally review the tree/s in question. If required, the tree/s will be referred to the appointed contractor to conduct a formal inspection and report whether works are required.
Proactive works flow:
- Remedial works sent to the contractor.
- Contractor to provide costs to Communities Estates Officer.
- Purchase Order raised and works authorised by Communities Estates Officer.
- Works completed by contractor with before and after photos included in the completion report to be sent to the Communities Estates Officer.
Reactive works flow:
- Tree referred to contractor for review.
- Formal inspection conducted and any recommendations/costs documented electronically and sent to Communities Estates Officer for review.
- Purchase Order raised and works authorised by Communities Estates Officer.
- Works completed by contractor with before and after photos included in the completion report to be sent to the Communities Estates Officer.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Technical & professional ability
Valleys to Coast (V2C) are looking for a suitably qualified and experienced tree surgeon and arborist.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Approximately 6 months prior to contract expiry.
- First published
- 10 Feb 2023, 12:06 GMT
- Last source update
- 8 Apr 2025, 10:40 BST
- Award evaluation window
- 13 Mar 2023 – …
- FTS notice number
2025/S 000-013568- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a4a7Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (WA Ref:149735)
How it was run
Official notice- Submission deadline
- 15 Mar 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 13 Mar 2023, 12:30 GMT
Timeline
13 Mar 2023 → 8 Apr 2025 · 3 dates- Bids opened13 Mar 2023, 12:30 GMT
- Submission deadline15 Mar 2023, 12:00 GMT
- Notice published8 Apr 2025, 10:40 BST
Notice history
2 events · 3 releases on Find a Tender · since 14 Feb 2023- Deadline moved to 15 Mar 2023, 12:00 GMT14 Feb 2023, 09:56 GMT+2 days · was 13 Mar 2023, 12:00 GMT
- Status changed to complete8 Apr 2025, 10:40 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 13 Mar 2023 | 15 Mar 2023 | +2 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 13 Mar 2023 | 15 Mar 2023 | +2 d |
Date changed to reflect 30 days.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| COUNTRYWIDE GROUNDS MAINTENANCE LIMITEDSME | £158,565 † | — | Awarded |
Contracts
Contract 013568-2025-CCR00165-1 · COUNTRYWIDE GROUNDS MAINTENANCE LIMITEDSME
- Signed
- 27 Apr 2023
- Value
- £158,565
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- COUNTRYWIDE GROUNDS MAINTENANCE LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria