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Official procurement procedure

CC23006 Oracle Business Process Services (BPS) Agreement and Cloud Service Agreement (CSA) and associated ordering documents

IT services: consulting
software development
Internet and support
South West (UKK14)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: UK SHARED BUSINESS SERVICES LIMITED: "CC23006 Oracle Business Process Services (BPS) Agreement and Cloud Service Agreement (CSA) and associated ordering documents". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityUK SHARED BUSINESS SERVICES LIMITEDScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: UK SHARED BUSINESS SERVICES LIMITED
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for UK SHARED BUSINESS SERVICES LIMITED. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
10.9Bids / Report
0.4% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 242 active published awards; 242 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityUK SHARED BUSINESS SERVICES LIMITED
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published30 Jun 2023, 17:51 BST
Last source update30 Jun 2023, 17:51 BST
Recurring procurementNot published
ClassificationIT services: consulting, software development, Internet and support
Delivery area
South West (UKK14)
OCIDocds-h6vhtk-03de14
What is being bought
This award notice covers Oracle licence agreements for BPS and CSA required and associated support for UK SBS to provide continuation of essential shared services to UKRI and the former BEIS Department (BEIS existed until 2023 when it was split to form the Department for Business and Trade (DBT), the Department for Energy Security and Net Zero (DESNZ) and the Department for Science, Innovation and Technology (DSIT), hereinafter referred to as fBEIS. The aim of the new licence agreements are to bridge the gap between the expiry of the current Oracle contract and (a) implementation and go live of new Cloud ERP system for UKRI. That was competitively tendered in 2022 and is currently in the process of implementation and anticipated to go live in 2024 and; (b) the commencement of a full procurement for back-office services for the Matrix Cluster for fBEIS and other departments, which is anticipated to be in place by June 2026 (taking into account the procurement process and implementation).
What changed
From the official release history
  1. Status changed to complete
    30 Jun 2023, 17:51 BST
  2. Official notice release published
    30 Jun 2023, 17:51 BST
  3. Buyer information updated
    30 Jun 2023, 17:51 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    This award notice covers licence agreements for Oracle Business Process Services (eBusiness Suite) and associated support and Cloud Services Agreement (Taleo) required for providing the continuation of essential shared services to UKRI whilst they are transitioning to a new Cloud ERP System competitively tendered under the SHARP Programme. It also covers the period to bridge the gap for the Central Government departments that were formerly known as BEIS (fBEIS) whilst they transition to a new platform to be competitively tendered under the Matrix Programme in 2023/24 and implemented in 2024-26. The agreement will cover the period from 01 June 2023 to 31st May 2026 with an option to extend for a further period of up to 12 months in the event of programme delay.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    30 Jun 2023, 17:51 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 30 May 2023, 00:00 BST · Not published
Commercial outcome and competition
Awards
Oracle Corporation UK Limited
Not published · Not published · active
Contracts
Contract
Not published · signed 30 May 2023, 00:00 BST · active
Bid statistics
highestValidBidValue: 7750700
lowestValidBidValue: 6378949
bids: 1 (lot 1)
highestValidBidValue: 7750700 (lot 1)
lowestValidBidValue: 6378749 (lot 1)
Buyer and organisations in this procedure

UK SHARED BUSINESS SERVICES LIMITED

Contracting authority GB-COH-06330639
View buyer profile

  • UK SHARED BUSINESS SERVICES LIMITED
    buyer

    GB-COH: 06330639
    Polaris House,North Star Avenue, SWINDON, UKK14, SN2 1FF
    nicola.freeman@uksbs.co.uk
    +44 1793867000

  • Oracle Corporation UK
    supplier

    GB-COH: 01782505
    Oracle Parkway, Thames Valley Park, Reading, UKJ11, RG6 1RA

  • UK Shared Business Services Ltd
    reviewBody

    Polaris House, North Star Avenue, Swindon, SN2 1FF
    policy@uksbs.co.uk
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleAward of a Contract without prior publication of a call for competition in accordance with PCR2015 Regulation 32 (2)(b)(ii) competition is absent for technical reasons. This provides a bridging arrangement to enable UK SBS to continue to provide essential shared services including HR, Finance and Payroll to approximately 25,000 UKRI & fBEIS staff, payments to suppliers and pensioners during the implementation of the competitively tendered Cloud ERP system for UKRI under the SHARP programme and the transitioning to a new Cloud ERP platform via the Matrix programme for fBEIS. The services can only be supplied by Oracle owing to technical reasons. There is no reasonable alternative or substitute for the following reasons. • The on-premise Oracle system (eBS) is in place currently. • Replacement of ERP systems takes a substantial period of time to competitively procure and then implement (18-24 months implementation). • Transition to the replacement Cloud based ERP system is already underway for UKRI with the SHARP Programme which was competitively tendered in 2022 and is currently in the process of implementation. The departments formally part of BEIS (now Department for Business and Trade (DBT), the Department for Energy Security and Net Zero (DESNZ) and the Department for Science, Innovation and Technology (DSIT)) are part of the Matrix Cluster and are soon to commence a procurement exercise for their requirements with implementation commencing in 2024 through to 2026.