Official UK procurement notice
CBIP Heritage and Town Planning Consultancy Services
Authority: Corporate Officer of the House of Commons (Central government)
What is being bought
Published requirement descriptionHeritage and Town Planning Consultant to ensure a unified strategy, consistent and high-quality submissions to Westminster County Council (WCC) and Historic England (HE) and reduced coordination risks across the Commons Building Infrastructure Portfolio (CBIP) projects.
- Not divided into lots: A fully integrated service is required therefore the requirement could not be divided into Lots.
- How the procedure runs: Two stage process comprising PSQ and shortlisting followed by ITT Stage. The PSQ stage requires completion and return of a Selection Questionnaire via the Authority's electronic tendering (Atamis). This includes the provision of details from the Central Digital Platform. Shortlisting to the ITT stage will be by a series of compliance checks followed by evaluation of the supplier responses to the Selection Criteria. The ITT stage will be made available to a maximum of three shortlisted suppliers upon completion of a Non-Disclosure Agreement. The ITT will comprise Contract Data, Scope and Pricing documentation and a set of Award Criteria. Evaluation of quality and price will be made against the suppliers response to the requirements as per the Award Criteria. The Authority reserves the right to refine the award criteria at the ITT stage of this procurement. A Prior Notice was not published because the procurement strategy determined that early market engagement was not necessary for this requirement. The scope, technical specifications, and commercial approach were well-defined internally, and sufficient market intelligence was already available from previous procurements and industry analysis.
CPV: Architectural, engineering and planning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,120,000
- Economic & financial standing
As set out in the conditions of participation, Procurement Specific Questionnaire and ITT Instruction documents. Suppliers are required to pass the Legal and Financial Capacity assessments.
- Technical & professional ability
As set out in the conditions of participation, Procurement Specific Questionnaire and ITT Instruction documents. Suppliers are required to pass the Legal and Financial Capacity assessments.
- Condition of participationshortlisting
This stage required submission includes a mixture of Pass / Fail and scored weighted questions. That should be completed within the Atamis Portal, either as Yes / No questions, text answers or uploaded attachments (technical scored weighted questions). Each question will detail what is required for that question in the portal Questions relating to Conditions of Participation and their respective evaluation weightings are :- Historic environments & estates - 40% weighting
Complex site and brief - 20% weighting
Stakeholder engagement - 20% weighting
Multiple planning/listed building consent applications - 20% weighting
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Requirements: 70%
- Priced activity schedule: 30%
Published award criteria (2)
- Quality Requirements: Quality response comprising six weighted questions as follows:- Q1 Historic Environment - 15% weighting Q2 Complex Site Brief - 10% weighting Q3 Stakeholder Engagement - 10% weighting Q4 Resource Provision - 15% weighting Q5 Community Benefits - 5% weighting Q6 Environmental Benefits - 5% weighting Q7 Scope Understanding (scenario presentation) - 5% weighting Q8 Resource suitability and availability (scenario presentation) - 5% weighting Total Quality weighting - 70%
- Priced activity schedule: Price is weighted at 30% comprising evaluation of a Total of Tendered Prices for strategic advice services and two example projects.
- Economic & financial standing
As set out in the conditions of participation, Procurement Specific Questionnaire and ITT Instruction documents. Suppliers are required to pass the Legal and Financial Capacity assessments.
- Technical & professional ability
As set out in the conditions of participation, Procurement Specific Questionnaire and ITT Instruction documents. Suppliers are required to pass the Legal and Financial Capacity assessments.
- Condition of participationshortlisting
This stage required submission includes a mixture of Pass / Fail and scored weighted questions. That should be completed within the Atamis Portal, either as Yes / No questions, text answers or uploaded attachments (technical scored weighted questions). Each question will detail what is required for that question in the portal Questions relating to Conditions of Participation and their respective evaluation weightings are :- Historic environments & estates - 40% weighting
Complex site and brief - 20% weighting
Stakeholder engagement - 20% weighting
Multiple planning/listed building consent applications - 20% weighting
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 1 Apr 2026, 11:06 BST
- Last source update
- 1 Apr 2026, 11:29 BST
- Award evaluation window
- Submission end – 30 Jul 2026
- Authority reference
C2476- FTS notice number
2026/S 000-030222- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067a73Find a Tender- Contract terms summary
Payments to be made within 30 days for valid, undisputed invoices, processes for submitting payments for assessment, submitting invoices and dealing with disputed invoices is in accordance with the contract terms and conditions including the Z clauses.
- How it runs
Two stage process comprising PSQ and shortlisting followed by ITT Stage. The PSQ stage requires completion and return of a Selection Questionnaire via the Authority's electronic tendering (Atamis). This includes the provision of details from the Central Digital Platform. Shortlisting to the ITT stage will be by a series of compliance checks followed by evaluation of the supplier responses to the Selection Criteria. The ITT stage will be made available to a maximum of three shortlisted suppliers upon completion of a Non-Disclosure Agreement. The ITT will comprise Contract Data, Scope and Pricing documentation and a set of Award Criteria. Evaluation of quality and price will be made against the suppliers response to the requirements as per the Award Criteria. The Authority reserves the right to refine the award criteria at the ITT stage of this procurement. A Prior Notice was not published because the procurement strategy determined that early market engagement was not necessary for this requirement. The scope, technical specifications, and commercial approach were well-defined internally, and sufficient market intelligence was already available from previous procurements and industry analysis.
- Risks
Future risks include unforeseeable events, additional service requirements, changes to Restoration and Renewal project options, decant and temporary chamber requirements evolution, project re-sequencing and scope changes.
How it was run
Official notice- Requests to participate (first stage)
- 28 Apr 2026, 12:00 BST
- Submission deadline
- 28 Apr 2026, 12:00 BST
- Clarification deadline
- 16 Apr 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please complete and return the Procurement Specific Questions as per the Instructions to Submit a Request to Participate via the Atamis e-tendering portal. atamis-ukparliament.my.site.com/s/Welcome ↗
Timeline
1 Apr 2026 → 12 Aug 2026 · 5 dates- Tender notice published210 days ago1 Apr 2026, 11:06 BST
- Clarification questions by195 days ago16 Apr 2026, 12:00 BST
- Submission deadline183 days ago28 Apr 2026, 12:00 BST
- Award decision expected by89 days ago30 Jul 2026, 23:59 BST
- Contract starts77 days ago12 Aug 2026, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 1 Apr 2026- Tender notice published1 Apr 2026, 11:06 BSTUK4
- Tender notice published1 Apr 2026, 11:29 BSTUK4
Published amendments (1)
Correction of title text
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Detailed instructions as to how to submit a request to participate. Contains selection criteria and selection process together with award criteria and award process.
- Bidding documents and specifications Provides details of all Procurement Specific Questions including ten attachments for return of which attachment 10 contains four Project Specific Questions for supplier response and evaluator scoring. Provides a link to the Central Digital Platform.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender