Official UK procurement notice
CAV-ITT-58225 - Fleet Maintenance for CVUHB
Procurement agent: Cardiff and Vale University Health Board·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
What is being bought
Published requirement descriptionNWSSP Procurement team on behalf of CVUHB require a long-term maintenance contract in place for owned and leased vehicles.
The main objectives are:
- Ensure a long-term maintenance contract/agreement is in place
- Compliance with road transport legislation
- Maintain vehicle reliability
- Appoint reliable contractor with the necessary knowledge, experience and facilities to meet requirements for the duration of any contract term
- Obtain best value for money
The contract with the successful supplier would cover all vehicle inspections, plating, MOT’s, servicing, ad hoc maintenance requirements and provide breakdown cover/call out arrangements. Any contract would also cover the option of for the successful supplier to provide a collection and delivery service if required for by the CVUHB transport function.
CPV: Repair, maintenance and associated services of vehicles and related equipment
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£100,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 40%
- Commercial: 60%
Published award criteria (2)
- Technical
- Commercial
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 May 2025, 13:40 BST
- Last source update
- 16 May 2025, 14:04 BST
- Authority reference
CAV-ITT-58225- FTS notice number
2025/S 000-022243- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050dd1Find a Tender
How it was run
Official notice- Submission deadline
- 18 Jun 2025, 12:00 BST
- Clarification deadline
- 12 Jun 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
7 May 2025 → 1 Aug 2025 · 7 dates- Planning notice published7 May 2025, 13:40 BST
- Market engagement14 May 2025, 23:59 BST
Cardiff & Vale University Health Board – Market Engagement Notice
Fleet Maintenance Services – Pre-Tender Engagement
Cardiff & Vale University Health Board (CVUHB) is one of the largest NHS organisations in Wales, providing a comprehensive range of healthcare services to the population of Cardiff and the Vale of Glamorgan. In support of its clinical and operational services, CVUHB operates a diverse fleet of vehicles essential to the day-to-day functioning of the Health Board. This includes transportation of patients, staff, equipment, and critical healthcare supplies.
To ensure the ongoing safety, legal compliance, and operational reliability of this fleet, CVUHB is preparing to go out to tender for the provision of a comprehensive fleet maintenance service. This will include but is not limited to:
- Regular vehicle servicing and scheduled maintenance
- MOT testing
- Mechanical and electrical repairs
- Accident damage repair and bodywork
- Supply of vehicle parts and consumables
- Breakdown recovery services
Scope and Background
The fleet comprises a mix of cars, vans, minibuses, and specialist vehicles used across various departments and facilities throughout the Health Board. The majority of the vehicles are centrally coordinated through our transport hub, with activities spanning a wide geographic area. Given the critical role these vehicles play in maintaining healthcare operations, the service provider must demonstrate high levels of reliability, responsiveness, and quality assurance.
Market Engagement and Tender Timeline
This notice is being issued to inform the market of an upcoming tender opportunity and to invite initial expressions of interest and feedback. The market engagement phase will run from 7th May 2025 – 14th May 2025, during which time interested suppliers are encouraged to register their interest and submit any preliminary questions or suggestions.
All formal procurement activities will be conducted through the eTender Wales portal: www.etenderwales.bravosolution.co.uk ↗
The Invitation to Tender (ITT), including full specification and evaluation criteria, will be published in due course.
How to Engage
Suppliers are encouraged to respond to this engagement notice to help shape the final tender and ensure that the Health Board is aligned with market capabilities and innovations. Participation at this stage is voluntary and will not affect eligibility to bid on the future tender.
CVUHB looks forward to engaging with experienced and capable providers who are interested in supporting the essential transport infrastructure of one of Wales’ leading healthcare organisations.
- Tender notice published16 May 2025, 14:04 BST
- Next notice expected19 May 2025, 23:59 BST
- Clarification questions by12 Jun 2025, 12:00 BST
- Submission deadline18 Jun 2025, 12:00 BST
- Contract starts1 Aug 2025, 00:00 BST
Notice history
6 events · 2 releases on Find a Tender · since 7 May 2025- Preliminary market engagement notice published7 May 2025, 13:40 BSTUK2
- Tender notice published16 May 2025, 14:04 BSTUK4
- Published value published: £100,00016 May 2025, 14:04 BST
- Status changed to active16 May 2025, 14:04 BST
- Procurement method changed16 May 2025, 14:04 BST
- Deadline published: 18 Jun 2025, 12:00 BST16 May 2025, 14:04 BST
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Beneficiary authority
- NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)Procuring entityProcurement
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender