Find a TenderAwarded

Published 16 Jul 2021, 14:55 BST

Official UK procurement notice

Catering EPOS (Electronic Point of Sale) and Warehousing System (CEWS)

Official notice

Authority: Transport for Wales (TFW) Ltd (Public body)

ServicesOpen procedure

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL)

Published estimate£600,000exc. VAT34.9% below published estimate

Submissions closed 16 Aug 2021awarded 12 Oct 2021

Awarded to ECR Retail Systems

What is being bought

Published requirement description

Transport for Wales (TfW) has procured a Catering EPOS (Electronic Point of Sale) and Warehousing System (CEWS) for use predominantly on TfW trains (mobile) with the option to extend to static properties on the Wales and Borders Rail Network, if required.

Recurrence: In 24 to 30 months

CPV: IT services: consulting, software development, Internet and support · Information technology services · Point of sale (POS) software package

The lotProcurement structure

single lot · no lot value published

Lot #1TfW requires a cost-effective efficient Electronic Point of Sale (EPOS) system and…AwardedRenewal

TfW requires a cost-effective efficient Electronic Point of Sale (EPOS) system and devices that can undertake back office functionality which includes the ability to analyse stock levels and place orders.

TfW has procured a supplier who can provide an EPOS and CEWS proposal including both hardware and software to support retail and complimentary sales, in multiple sales locations primarily onboard trains (mobile service required) and at stations on the Wales and Borders Rail Network.

The device handles the mobile point of sale functionality for operation onboard and on-the ground at fixed locations, as required. The system is able to provide and manage all end/start of the day process as well as linking to TfW’s back-office function with an automated and manual data transfer for ordering and cash management.

A dedicated account manager and a helpdesk service is required for the duration of the contract.

Delivery: Wales

Extensions: Renewal after 36 monthsVariant bids: not allowed

48110000 Point of sale (POS) software package 72222300 Information technology services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (2)

Technical: 60%
price: 40%

Published award criteria (2)

Technical: 60
Price: 40

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · In 24 to 30 months
First published: 16 Jul 2021, 14:55 BST
Last source update: 26 Nov 2021, 09:45 GMT
Award evaluation window: 16 Aug 2021 – …
Authority reference: TfWC000511.00
FTS notice number: 2021/S 000-029418
Classification (CPV): IT services: consulting, software development, Internet and supportInformation technology servicesPoint of sale (POS) software package
Delivery area: Wales (UKL)
Official registry OCID: ocds-h6vhtk-02c911 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As detailed in the procurement documents.

Publisher note: (WA Ref:115489)

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredLanguage: EN, CY

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗

Submission deadline: 16 Aug 2021, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Bid validity: 1080 days from the deadline
Bids opened: 16 Aug 2021, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

16 Aug 2021 → 26 Nov 2021 · 3 dates

Submission deadline
16 Aug 2021, 12:00 BST
Bids opened
16 Aug 2021, 12:00 BST
Notice published
26 Nov 2021, 09:45 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
26 Nov 2021, 09:45 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £390,3631 contract exc. VAT

Bids received 2

Contracts signed 1latest 12 Oct 2021

Awarded to	Value	Date	Status
ECR Retail Systems	£390,363 †	—	Awarded

Contracts

Contract 029418-2021-C000511.00-1 · ECR Retail Systems
Signed
12 Oct 2021
Value
£390,363
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic	0	—	—

Contracting authority & participating public bodies

Transport for Wales

Contracting authorityPublic bodyBody governed by public lawTransport related services 3 Llys Cadwyn, Taff Street, Pontypridd, Wales, CF37 4THContact email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

ECR Retail SystemsAwarded supplier Church House, Church Lane, Kings Langley, West Midlands, WD48JP

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria