Official UK procurement notice
Catering EPOS and stock management solution
Authority: Corporate Officer of the House of Commons (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionCatering EPOS and stock management solution
CPV: Inventory management software package · Point of sale (POS) software package
The lotProcurement structure
single lot · no lot value publishedLot #1The Parliamentary Digital Service (The Authority), on behalf of the the Corporate…AwardedRenewal
The Parliamentary Digital Service (The Authority), on behalf of the the Corporate Officer of the House of Lords and the Corporate Office of the House of Commons sought to procure a Catering Management Solution, comprising Stock Management & Ordering elements, as well as Front of House & EPOS elements. <br/><br/>The solution will help achieve the following benefits for the House of Lords and the House of Commons: <br/><br/>- Increased operational efficiency and effectiveness. <br/>- Improved user and customer experience. <br/>- Increased assurance of reporting and business intelligence, to include legal and food safety compliance. <br/><br/> The solution will operate across 32 Catering outlets in both House of Commons and House of Lords. Additionally, the solution will be used in the House of Lords retail gift shop.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 50
- Social Value: 10
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 17 Jan 2024, 11:24 GMT
- Last source update
- 16 Oct 2024, 17:08 BST
- Authority reference
PI1301641- FTS notice number
2024/S 000-033454- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-042dd7Find a Tender
- Electronic trading
- e-invoicing allowed
Publisher note: A previous tender opportunity was advertised in February 2023 but did not result in the award of a contract and the procurement was abandoned. To improve access to this opportunity and make it easier for potential suppliers to tender we have: -Carried out a market engagement (Request for Information) exercise to check our requirements are achievable. -Reduced the number of requirements and questions to answer -Reduced the number of mandatory or 'Pass/Fail' requirements -Redesigned the evaluation criteria to focus on outcomes and objectives -Reduced the minimum annual turnover from £1m to £500,000
How it was run
Official notice- Submission deadline
- 19 Feb 2024
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 360 days from the deadline
Timeline
19 Feb 2024 → 16 Oct 2024 · 3 dates- Submission deadline19 Feb 2024
- Invitations to tender expected3 Apr 2024, 00:00 BST
- Notice published16 Oct 2024, 17:08 BST
Notice history
3 events · 2 releases on Find a Tender · since 16 Oct 2024- Status changed to complete16 Oct 2024, 17:08 BST
- Procurement method changed16 Oct 2024, 17:08 BST
- Buyer details updated16 Oct 2024, 17:08 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Access UK Ltd | £1,900,000 † | — | Awarded |
Contracts
Contract 033454-2024-1 · Access UK Ltd
- Signed
- 16 Oct 2024
- Value
- £1,900,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Corporate Officer of the House of Commons and the Corporate Office of the House of LordsContracting authorityBody governed by public lawGeneral public services
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
- The High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- ACCESS UK LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria