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Published 11 May 2021, 14:41 BST

Official UK procurement notice

Catalogue Printing, Associated Paper and Mailing Services

Official notice

Authority: Kent County Council (Local council)

Framework agreement4 lotsServicesOpen procedure
Sectors: Printed matter and related products (22)Business Services & Consultancy (79) Delivery: UK
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 21 Jun 2021awarded 28 Jul 2021
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

The printing of KCS' annual product catalogues, the supply of associated printing paper and subsequent mailing services of finalised catalogues to KCS customers

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The contract Authority may combine Lots 1 and 2 to create a combined paper supply and print agreement (see LOT 3).

In such an event lots 1 and 2 will not be awarded

CPV: Business services: law, marketing, consulting, recruitment, printing and security · Printed matter and related products

How this framework works

From the published notice
Places
up to 3 suppliers · 2 bids on the busiest of 3 lots (0.7 per place) · 3 appointed (full)

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1Catalogue Production (print)Awarded

KCS catalogues are full colour publications with A4 sized pages.

(The Suppliers should note that KCS reserves the right to change the size, page count and orientation of catalogues to those stated. In such and event the Contracting Authority shall agree a revised costing that shall apply to said work)

a) The current KCS catalogue has approximately 1512pgs plus laminated board cover which includes full colour photos, descriptions of all products and is Perfect Bound Portrait.

b) The current KCS International catalogue has approximately 1512pgs plus laminated board cover which includes full colour photos, descriptions of all products and is Perfect Bound Portrait.

c) The current Early Years catalogue has approximately 432pgs plus laminated board cover which includes full colour photos, descriptions of all products and is Perfect Bound Portrait.

Catalogue Quantities

The estimated quantities and pages (based on our 2021 production) required for each catalogue are:

KCS Catalogue 1512pgs 15,000 copies

KCS International Catalogue 1512pgs 5,000 copies

Early Years Catalogue 432pgs 3,000 copies

Delivery: UK
Variant bids: not allowed
79000000 Business services: law, marketing, consulting, recruitment, printing and security
Lot #2Paper for CataloguesAwarded

This Lot relates to the purchase by the Contracting Authority of paper for its catalogue print requirements.

The Contracting Authority will procure the paper and the Supplier will deliver to the Authorities nominated printer. The Authority may allow the nominated printer to order directly on its behalf, in such an event the Contracting Authority will advise both Supplier and Printer of the type, specification and pricing

Paper specification

Paper to be considered under this agreement should have the following or similar characteristics:

Text

Weight between 50 – 90gsm

Gloss, Silk or Matt (or equivalent)

Available in reels 1980mm, 1584mm, 792mm

Whiteness will be taken into consideration

Covers

Weight between 250 – 350gsm

Gloss, Silk or Matt (or equivalent)

Delivery: UK
Variant bids: not allowed
22000000 Printed matter and related products
Lot #3Combined Print and Paper supplyCancelled

This Lot is a combination of Lots 1 and 2 as detail above.

The full requirements of these Lots will remain unchanged with the exception of the following:

The Supplier shall provide both full print requirements plus the required paper as per the specification stated and agreed.

The Supplier will operate an open book policy in respect of Paper supply

The supplier shall be totally responsible for ensuring the paper supply is in accordance with the specification, is damage free and fit for purpose.

Delivery: UK
Variant bids: not allowed
79000000 Business services: law, marketing, consulting, recruitment, printing and security
Lot #4Mailing ServicesAwarded

KCS Deliver to Approx. 10,000 drop points each year (predominantly educational establishments whose opening hours are usually 8am – 4pm) with a variety of pack sizes, the catalogues should be delivered in an extra-large heavy weight self-seal, side weld poly bag with strapping, costs should include all fulfilment costs involved in the mailing of each pack, Including the insertion of a letter and/or flyer with each catalogue.

Deliveries are UK wide Inc. Jersey and Guernsey (Ireland and the highlands are not included)

KCS will require delivery to be completed to the timescales provided this is usually during December and January.

Delivery of Catalogues

The Supplier shall be responsible for ensuring that all catalogue deliveries reach the destinations as advised by the Contracting Authority.

Delivery: UK
Variant bids: not allowed
79000000 Business services: law, marketing, consulting, recruitment, printing and security

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 50%Price: 50%
Published sub-criteria (3)
  • Quality of Service: 16%
  • Lot Specific Questions: 34%
  • price: 50%
Published award criteria (3)
  • Quality of Service: 16
  • Lot Specific Questions: 34
  • Price: 50
Lot distribution rule: The contract Authority may combine Lots 1 and 2 to create a combined paper supply and print agreement (see LOT 3). In such an event lots 1 and 2 will not be awarded
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Catalogue Printing, Associated Paper and Mailing Services” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
11 May 2021, 14:41 BST
Last source update
1 Feb 2022, 15:22 GMT
Award evaluation window
21 Jun 2021 – …
Authority reference
DN543247
FTS notice number
2022/S 000-002853
Classification (CPV)
Business services: law, marketing, consulting, recruitment, printing and securityPrinted matter and related products
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02af9e Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
21 Jun 2021, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
21 Jun 2021, 14:15 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

21 Jun 2021 → 1 Feb 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    21 Jun 2021, 14:00 BST
  2. Bids opened
    21 Jun 2021, 14:15 BST
  3. Notice published
    1 Feb 2022, 15:22 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    1 Feb 2022, 15:22 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 2busiest of 3 lots
Contracts signed 3latest 28 Jul 2021

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Catalogue Production (print)

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • Paper for Catalogues

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

  • Contract 002853-2022-Y22003-4

    Signed
    28 Jul 2021
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Catalogue Production (print)1bids · 1 electronic0—£0 – £670,000
2 · Paper for Catalogues2bids · 2 electronic0—£0 – £670,000
4 · Mailing Services1bids · 1 electronic0—£0 – £670,000
Whole notice———£0 – £670,000

Contracting authority & participating public bodies

Kent County Council (t/a KCS)

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Head Office, 1 Abbey Wood Group, Kings Hill, West Malling, UK, ME19 4YTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Commercials Services Kent LtdReview body West MallingContact email

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.