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Published 22 Sept 2022, 09:33 BST

Official UK procurement notice

CAT-22-006 Pre-Prepared Meals (Bulk and Individual)

Official notice

Authority: Education Authority NI (Education)·Consortium: 2 public authorities

Framework agreementGoodsOpen procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: UKNorthern Ireland (UKN)
Framework ceiling (notional)£5,620,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 9 Jan 2023awarded 3 Mar 2023
Next notice expected 1 Nov 2022

What is being bought

Published requirement description

The Education Authority (hereafter referred to as EA) has a requirement for the supply and delivery of Pre-Prepared Meals (Individual and Bulk) to school meals kitchens within Northern Ireland from 1 March 2023 to 29 February 2024 with options to extend for two further periods of up to 12 and 24 months respectively. The requirement is for frozen or chilled prepared products that can be re-heated on site in high temperatures in a steamer/convection oven or steam combi oven. Further details are given in the tender documentation.

CPV: Prepared meals

How this framework works

From the published notice
Places
up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£5,620,000
Delivery: UK, Northern Ireland
Extensions: Options to extend for two further periods of up to 12 months and 24 months respectivelyVariant bids: not allowed
15894200 Prepared meals

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (3)
  • Performance Management Social Value Methodology: 10%
  • Product Characteristics - Taste, Texture and Appearance: 60%
  • Evaluation Cost: 30%
Published award criteria (3)
  • Performance Management Social Value Methodology: 10
  • Product Characteristics - Taste, Texture and Appearance: 60
  • Evaluation Cost: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “CAT-22-006 Pre-Prepared Meals (Bulk and Individual)” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
22 Sept 2022, 09:33 BST
Last source update
8 Mar 2023, 16:49 GMT
Award evaluation window
5 Jan 2023 – …
FTS notice number
2023/S 000-006818
Classification (CPV)
Prepared meals
Delivery area
UKNorthern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-036a51 Find a Tender

Publisher note: This framework is let by the Northern Ireland Education Authority “EA” and is open to the EA, includingNI. educational bodies as follows and at some point during the life of the Framework these bodies may wish to. utilise the agreementand should have access, at any point, with the permission of EA. This agreement is not. intended to replace any current agreementsthat participating or non-participating institutions may already. have in place.. https://www.education-ni.gov.uk/services/schools-plus.Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent. Schools in NI, Irish MediumSchools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School. for NI both controlled and Catholic Maintained, schoolmeals kitchens on-site at all of these schools, and. Controlled Youth Centres.. https://www.nidirect.gov.uk/contacts/further-education-fecolleges. Further Education Colleges in NI. https://www.nicie.org/parents/school-finder/. Grant Controlled Integrated Education Schoolsin NI. https://www.isc.co.uk/schools/northern-ireland/. Independent School in NI. Libraries NI: https://www.librariesni.org.uk/Libraries/. EATeachers’ and Educational Centres. Council for the Curriculum, Examination and Assessment NI CCEA

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Appointment period ends
9 Jan 2023, 15:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
5 Jan 2023, 15:30 GMT
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

1 Nov 2022 → 5 Apr 2023 · 5 dates
  1. Next notice expected
    1 Nov 2022
  2. Bids opened
    5 Jan 2023, 15:30 GMT
  3. Admission / appointment period endsperiod end, not a bid countdown
    9 Jan 2023, 15:00 GMT
  4. Notice published
    8 Mar 2023, 16:49 GMT
  5. Bids must remain valid until
    5 Apr 2023, 23:59 BST

Notice history

7 events · 4 releases on Find a Tender · since 1 Dec 2022
  1. Published value published: £5,620,000
    1 Dec 2022, 18:50 GMT
  2. Status changed to active
    1 Dec 2022, 18:50 GMT
  3. Procurement method changed
    1 Dec 2022, 18:50 GMT
  4. Deadline published: 5 Jan 2023, 15:00 GMT
    1 Dec 2022, 18:50 GMT
  5. Buyer details updated
    1 Dec 2022, 18:50 GMT
  6. Deadline moved to 9 Jan 2023, 15:00 GMT
    21 Dec 2022, 16:05 GMT
    +4 days · was 5 Jan 2023, 15:00 GMT
  7. Status changed to complete
    8 Mar 2023, 16:49 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.2)5 Jan 20239 Jan 2023+4 d

The Closing Date for this tender has been extended until 09 January 2023 at 15:00

Routine re-releases (4)
  • 2022-09: 1 release · 22 Sept 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 31 from SMEs
Contracts signed 1latest 3 Mar 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract

    Signed
    3 Mar 2023
    Value
    £5,620,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 1 from abroad1——

Contracting authority & participating public bodies

2 public bodies on the notice

Education Authority NI

Contracting authorityEducationBody governed by public lawEducation 3 Charlemont Place, Armagh, UK, BT61 9AXContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body Armagh
  • The UK does not currently have such bodies with responsibilities for appeal/mediation proceduresReview body Armagh

Framework contractors & participating bidders

1 commercial party on the notice
  • Cloughbane Farm Foods LtdFramework contractor 160 Tanderagee Road , Dungannon, Dungannon, UK, BT70 3EBContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.