Find a TenderAwarded

Published 18 Jun 2021, 11:44 BST

Official UK procurement notice

CAT-20-002 Soft Drinks and Water

Official notice

Authority: Education Authority NI (Education)

Framework agreementGoodsOpen procedure

Sectors: Food, beverages, tobacco and related products (15) Delivery: Northern Ireland (UKN)

Framework ceiling (notional)£7,600,000framework ceiling, not attributable revenue

Submissions closed 19 Jul 2021awarded 1 Oct 2021

What is being bought

Published requirement description

The Education Authority (hereafter referred to as EA) has a requirement for the supply and delivery of soft drinks and bottled water to school meals kitchens within Northern Ireland during the 1 October 2021 to 30 September 2022 with the option to extend for two further periods of up to 12 months each. In the event that there is a delay in the establishment of any succeeding Framework, the Authority may, by giving notice in writing to the Contractor, extend this Framework Agreement on a month by month basis up to a maximum of a further three months from the expiry of the Extension Period.

CPV: Chocolate milk · Concentrated juices · Flavoured mineral waters · Fruit and vegetable juices · Fruit juices · Mineral water · Soft drinks · Still mineral water

How this framework works

From the published notice

Places: up to 13 suppliers · 4 bids received (0.3 per place) · 1 appointed

The lotProcurement structure

single lot · value published

Lot #1AwardedPublished value£7,600,000

Delivery: Northern Ireland

Extensions: With option to extend for two further periods of twelve months or parts thereof each on a call-off, as required, basis. In the event that there is a delay in the establishment of any succeeding contract, the Authority may, by giving notice in writing to the Contractor, extend this Framework Agreement on a month by month basis up to a maximum of a further three months from the expiry of the extension period.Variant bids: not allowed

15320000 Fruit and vegetable juices 15321000 Fruit juices 15321800 Concentrated juices 15981000 Mineral water 15981400 Flavoured mineral waters 15982000 Soft drinks

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 10%Price: 80%Environmental: 10%

Published sub-criteria (3)

Methodology and Performance Management: 10%
Evaluation Cost: 80%
Environmental Strategy: 10%

Published award criteria (3)

Methodology and Performance Management: 10
Environmental Strategy: 10
Evaluation Cost: 80

What this means for your bid

Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
“CAT-20-002 Soft Drinks and Water” is a framework: the contest is a place on its panel, up to 13 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 18 Jun 2021, 11:44 BST
Last source update: 8 Feb 2023, 12:05 GMT
Award evaluation window: 19 Jul 2021 – …
FTS notice number: 2023/S 000-003845
Classification (CPV): Chocolate milkConcentrated juicesFlavoured mineral watersFruit and vegetable juicesFruit juicesMineral waterSoft drinksStill mineral water
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-02bd8b Find a Tender

Publisher note: This framework is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows. and at some point during the life of the Framework these bodies may wish to utilise the agreement and should have access, at any point,. with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating. institutions may already have in place.. . https://www.education-ni.gov.uk/services/schools-plus. Primary and Post Primary schools. under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and,. Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of. these schools, and Controlled Youth Centres. . . https://www.nidirect.gov.uk/contacts/further-education-fe-colleges. Further Education. Colleges in NI . . https://www.nicie.org/parents/school-finder/. Grant Controlled Integrated Education Schools in NI. . https://www.isc.co.uk/. schools/northern-ireland/. Independent School in NI. . Libraries NI: https://www.librariesni.org.uk/Libraries/. . EA Teachers’ and Educational. Centres. Council for the Curriculum, Examination and Assessment NI (CCEA) . Armagh Observatory and Planetarium. Middletown Centre. for Autism. Controlled Schools Support Council (CSSC). Northern Ireland Council for Integrated Education (NICIE).

How it was run

Official notice

Run through: eTendersNI · Who buys & how to bid on eTendersNI

Supplier login requiredLanguage: EN

Access & registration note: Free Northern Ireland registration

Appointment period ends: 19 Jul 2021, 15:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 19 Jul 2021, 15:30 BST

Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk ↗

Timeline

19 Jul 2021 → 8 Feb 2023 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
19 Jul 2021, 15:00 BST
Bids opened
19 Jul 2021, 15:30 BST
Bids must remain valid until
17 Oct 2021, 23:59 BST
Notice published
8 Feb 2023, 12:05 GMT

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
27 Oct 2021, 08:55 BST

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	TextII.2.14)	—	This framework is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows and at some point during the life of the Framework these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-partici…

Additional Information that was included in the Contract Notice at VI.3 should have been included in the Contract Award Notice at II.2.14. This corrigendum contains that information.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 4

Contracts signed 1latest 1 Oct 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract
Signed
1 Oct 2021
Value
£7,600,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids · 4 electronic · 1 from abroad	0	—	—

Contracting authority & participating public bodies

Education Authority NI

Contracting authorityEducationBody governed by public lawEducation 3 Charlemont Place, Armagh, UK, BT61 9AXContact name, email Published organisation website ↗

Dispute resolution & review bodies

K does not currently have any such bodies with responsibilities for appeal/mediation proceduresMediation body Armagh
The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body Armagh
UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body Armagh

Framework contractors & participating bidders

1 commercial party on the notice

HENDERSON FOODSERVICE LTDFramework contractor Po Box 49, NEWTOWNABBEY, UK, BT36 4RSContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.