Find a TenderAwardedContract details notice

Published 20 Oct 2025, 12:30 BST

Official UK procurement notice

Cash Handling & Collection Services

Official notice

Authority: Leicester City Council (Local council)

2 lotsServicesOpen procedureAbove thresholdSME suitable

Sectors: Financial and insurance services (66) Delivery: East Midlands (UKF21)

Published estimate£1,250,000total for 2 lots · £1,500,000 inc. VAT

Submissions closed 19 Jun 2025awarded 9 Jul 2025

Awarded to Guardian Protection Services Limited2 awards

Contract term 3 yrsends 18 Aug 2028 · up to 18 Aug 2030 with extensions · starts 18 Aug 2025

What is being bought2 lots · detail below

Published requirement description

Cash Handling & Collection to/from the Council’s establishments

Collect Cash (cheques, notes and coins) from the Council’s establishments, provide a counting & reconciliation service and prepare for banking. Deliver a change float service to various establishments for the Council. Collect Monies from car parks & pay and display machines; provide a counting & reconciliation service and prepare for banking.

No preliminary market engagement: No requirement for PME. Reason for not doing is that we already have sufficient knowledge of the market, potential suppliers, or available solutions, engaging the market would not add value.

CPV: Financial and insurance services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,250,000 together) · same evaluation weights on every lot

Lot #1Cash Handling & Collection to/from the Council’s establishmentsAwardedRenewal 3 yrsPublished value£1,228,000

Contract period: 18 Aug 2025 – 18 Aug 2028 (3 yrs) · up to 18 Aug 2030 with extensionsValue: £1,228,000 exc. VAT · £1,473,600 inc. VAT

Delivery: East Midlands

Extensions: The proposed Contract will be for an Initial Term of 3 (three) years with an option to extend for a period or periods totalling no more than a further 2 (two) years.

66000000 Financial and insurance services

Lot #2Collection of processed Monies to deposit at the Council’s authorised Cash centreAwardedRenewal 3 yrsPublished value£22,000

Collection of processed Monies to deposit at the Council’s authorised Cash centre

Collect processed Monies (notes and coins) from the Council’s nominated Cash Office and deposit at the Council’s authorised Cash Centre. Collect processed cheques from the Council’s nominated Cash Office and deposit at the Council’s authorised Cash Centre.

Contract period: 18 Aug 2025 – 18 Aug 2028 (3 yrs) · up to 18 Aug 2030 with extensionsValue: £22,000 exc. VAT · £26,400 inc. VAT

Delivery: East Midlands

Extensions: The proposed Contract will be for an Initial Term of 3 (three) years with an option to extend for a period or periods totalling no more than a further 2 (two) years.

66000000 Financial and insurance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 40%Price: 60%

Published award criteria (2)

Quality
Price

Lot distribution rule: Supplier may be awarded one or more Lots. Not restricted.

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 20 Oct 2025, 12:30 BST
Last source update: 20 Oct 2025, 12:30 BST
Award evaluation window: Submission end – 4 Jul 2025
Authority reference: PAN3249
FTS notice number: 2025/S 000-022663
Latest notice: Contract details notice (UK7)
Classification (CPV): Financial and insurance services
Delivery area: East Midlands (UKF21)
Official registry OCID: ocds-h6vhtk-051701 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 19 Jun 2025, 12:00 BST
Clarification deadline: 2 Jun 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

19 May 2025 → 20 Oct 2025 · 8 dates

Tender notice published
19 May 2025, 14:16 BST
Clarification questions by
2 Jun 2025, 12:00 BST
Submission deadline
19 Jun 2025, 12:00 BST
Award decision expected by
4 Jul 2025, 00:59 BST
Assessment summaries sent
9 Jul 2025, 00:00 BST
Standstill ends
22 Jul 2025, 23:59 BST
Contract starts
18 Aug 2025
Latest notice published371 days ago
20 Oct 2025, 12:30 BST

Notice history

4 events · 1 release on Find a Tender · since 19 May 2025

Tender notice published
19 May 2025, 14:16 BST
UK4
Contract award notice published
10 Jul 2025, 10:16 BST
UK6
Contract signature expected
8 Aug 2025, 23:59 BST
scheduled
Contract details notice published
20 Oct 2025, 12:30 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £1,476,8791 award exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 15 Aug 2025

Awarded to	Value	Date	Status
Lot 1 · Cash Handling & Collection to/from the Council’s establishments1 award
Guardian Protection Services LimitedSMEPAN3249 - Cash Handling & Collection Services18 Aug 2025 – 17 Aug 2028 · up to 17 Aug 2030Extensions: Contract is awarded for an Initial Term of 3 years with the option to extend for up to a further 2 years.	£1,476,879	9 Jul 2025	Awarded
Lot 2 · Collection of processed Monies to deposit at the Council’s authorised Cash centre1 award
supplier not published	—	9 Jul 2025	Awarded

Contracts

Cash Handling & Collection Services · Guardian Protection Services LimitedSME
Signed
15 Aug 2025
Value
£1,476,879
Period
18 Aug 2025 – 17 Aug 2028 · up to 17 Aug 2030 with extensions
Status
active
Extensions
The contract is for three years with options to extend for up to a further two years.

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Cash Handling & Collection to/from the Council’s establishments	1final-stage tenders	1	0	—

Contracting authority & participating public bodies

Leicester City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXRT-5737-VBQD City Hall, Leicester, East Midlands, LE1 1FZContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Guardian Protection Services LimitedAwarded supplierGB-PPON: PWDG-2266-RBJP 165-171 Humberstone Road, Leicester, East Midlands, LE5 3AFContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specifications

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender20 Oct 2025, 12:30 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Jul 2025, 10:16 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Jul 2025, 10:16 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender19 May 2025, 14:16 BST