Official UK procurement notice
Cartrefi Conwy Servicing & Maintenance Contracts: Lots 1-8
Authority: Cartrefi Conwy
What is being bought8 lots · detail below
Published requirement descriptionServicing and maintenance of various domestic installations
CPV: Grounds maintenance services · Repair and maintenance services of building installations
Lots and requirements (8)Procurement structure
8 lots · no lot values published · same evaluation weights on every lotLot #1Servicing, maintenance and repair of fire fighting equipment and emergency lightingAwarded
Subject to OJEU procurement criteria
Lot #2Door entry and warden call systemsAwarded
Ojeu compliant tender
Lot #3Asbestos RemovalsAwarded
Ojeu compliant procurement
Lot #4Electrical testing, solar PV and electrical servicingAwarded
Lot #5Water HygieneAwarded
Lot #6Environmental CleanAwarded
Lot #7Ground MaintenanceAwarded
Lot #8Commercial and Renewable HeatingCancelled
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 17 May 2021, 11:45 BST
- Last source update
- 17 May 2021, 11:45 BST
- FTS notice number
2021/S 000-010817- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b1b2Find a Tender
- Review procedure
- PROBLEM SOLVING HIERARCHY
17.1 Cartrefi Conwy will operate the Programmes as a partnership in a spirit of trust and mutual co-operation with an emphasis on delivering an excellent service to customers and problem solving.
17.2 Issues or disputes should generally be resolved at source between the relevant parties involved in accordance with clause 14 of the Contract. In this regard Cartrefi Conwy will expect that all parties will adopt a proactive approach to the identification of issues and will provide early warning of any problems likely to affect the cost or performance of their respective Programme.
17.3 Where it is not possible to solve the issue at source, the following Problem Solving Hierarchy will be followed:
Stage 1: The selected Service Provider’s Operations Manager/Surveyor/Consultant and Cartrefi Conwy’s Contracts Manager will consider any matters on an informal basis and seek a joint resolution. Where the outcome is not satisfactory to both parties or cannot be resolved within 5 working days, either party may escalate the matter to Stage 2;
Stage 2: The selected Service Provider’s Operations Director and Cartrefi Conwy’s Lead Contracts Manager will consider the matter and seek to agree a mutually acceptable resolution to the dispute. Where the outcome is not satisfactory to both parties or cannot be resolved within a further 5 working days, either party may escalate the matter to Stage 3;
Stage 3: The selected Service Provider’s Regional Director and Cartrefi Conwy’s Head of Compliance, Investment and Assets will consider the matter and will determine the most equitable and amicable outcome in the interests of both parties. Where the outcome is likely to have a materially detrimental impact to the business plan of either party the issue will be taken to the Core Group.
Publisher note: (WA Ref:109859)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Servicing, maintenance and repair of fire fighting equipment and emergency lighting1 award | |||
| Snowdonia Fire Protection LimitedSME | £82,205 † | — | Awarded |
| Lot 2 · Door entry and warden call systems1 award | |||
| ASM access LtdSME | £75,916 † | — | Awarded |
| Lot 3 · Asbestos Removals1 award | |||
| C&A Asbestos Removal LtdSME | £142,500 † | — | Awarded |
| Lot 4 · Electrical testing, solar PV and electrical servicing1 award | |||
| Pentraeth Fire and Security LtdSME | £325,667 † | — | Awarded |
| Lot 5 · Water Hygiene1 award | |||
| Total Environmental Compliance LtdSME | £23,262 † | — | Awarded |
| Lot 6 · Environmental Clean1 award | |||
| Power Chem Environmental ServicesSME | £104,640 † | — | Awarded |
| Lot 7 · Ground Maintenance1 award | |||
| Man Coed VM LtdSME | £193,759 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Servicing, maintenance and repair of fire fighting equipment and emergency lighting · Snowdonia Fire Protection LimitedSME
- Signed
- 1 May 2021
- Value
- £82,205
- Status
- active
Door entry and warden call systems · ASM access LtdSME
- Signed
- 1 May 2021
- Value
- £75,916
- Status
- active
Asbestos Removals · C&A Asbestos Removal LtdSME
- Signed
- 1 May 2021
- Value
- £142,500
- Status
- active
Electrical testing, solar PV and electrical servicing · Pentraeth Fire and Security LtdSME
- Signed
- 1 May 2021
- Value
- £325,667
- Status
- active
Water Hygiene · Total Environmental Compliance LtdSME
- Signed
- 1 May 2021
- Value
- £23,262
- Status
- active
Environmental Clean · Power Chem Environmental ServicesSME
- Signed
- 1 May 2021
- Value
- £104,640
- Status
- active
Ground Maintenance · Man Coed VM LtdSME
- Signed
- 1 May 2021
- Value
- £193,759
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Servicing, maintenance and repair of fire fighting equipment and emergency lighting | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 2 · Door entry and warden call systems | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 3 · Asbestos Removals | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 4 · Electrical testing, solar PV and electrical servicing | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 5 · Water Hygiene | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 6 · Environmental Clean | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 7 · Ground Maintenance | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
- The Association of Consultant Architects LtdMediation body
Bidders & participating suppliers
7 commercial parties on the notice- ASM access LtdAwarded supplier
- C&A Asbestos Removal LtdAwarded supplier
- Man Coed VM LtdAwarded supplier
- Pentraeth Fire and Security LtdAwarded supplier
- Power Chem Environmental ServicesAwarded supplier
- SNOWDONIA FIRE PROTECTIONAwarded supplier
- Total Environmental Compliance LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.