Find a TenderClosed
Published 17 Aug 2023, 16:13 BST

Official UK procurement notice

Care Provision for Ty Cae Nant extra care scheme

Official notice

Authority: Torfaen County Borough Council (Local council)

ServicesOpen procedure
Published estimate£950,000≈ £475k / year
Submissions closed 18 Sept 2023
Contract term 2 yrsends 8 Jan 2026 · extension options published · starts 9 Jan 2024

What is being bought

Published requirement description

Torfaen CBC is commissioning a provider to deliver a Care Service at the scheme and is seeking tenders from suitably experienced and qualified Service Providers with sufficient resources to deliver the requirements of the Council in accordance with the Invitation to tender including the Service Specification, Service Supplementary Conditions contained within Ty Cae Nant contract agreement available on Proactis

CPV: Accommodation management services · Civic betterment and community facility support services · Health and social work services · Social work and related services · Social work services · Social work services with accommodation

The lotProcurement structure

single lot · no lot value published
Lot #1Summary of Service to be provide at Cae Nant Extra Care SchemeRenewal 2 yrs

Summary of Service to be provide at Cae Nant Extra Care Scheme

Staffing at Cae Nant

Day - 1 Care Worker available from 07.00 – 23.00

Night -1 Waking Night Care Worker to be based at the scheme from 23.00 – 07.00

Other care staff available when required during the day or night to meet the needs of the service users at the Scheme.

Number Hours Commissioned at the Scheme

Day – Block contract of 112 hours, hours commissioned in excess of block hours will be at the spot rate.

Night – Block contract of 56 hours per week

What are the Hours commissioned for?

Day - Day Hours to be used for planned hours of personal care, responsive hours of personal care and facilitation of social care activities and social support.

Night -The Waking Night Carer will deliver planned personal care and responsive personal care within the Cae Nant Extra Care Scheme.

Contract period: 9 Jan 2024 – 8 Jan 2026 (2 yrs)
Delivery: Wales · Torfaen
Extensions: There is an option to extend the contract for a further period of up to 24 months in totalVariant bids: not allowed

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Aug 2023, 16:13 BST
Last source update
17 Aug 2023, 16:13 BST
Award evaluation window
18 Sept 2023 – …
Authority reference
T.4527
FTS notice number
2023/S 000-024233
Classification (CPV)
Accommodation management servicesCivic betterment and community facility support servicesHealth and social work servicesSocial work and related servicesSocial work servicesSocial work services with accommodation
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-03f4ed Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As stated in the procurement documents

Publisher note: The tender and all supporting documentation are only available from the Proactis Supplier Portal, which can be directly accessed following registration. NB: Tender information and any questions and answers relating to the tender will only be available directly from the portal and will not be communicated by any other means. Tender submissions will only be accepted via the portal and not by any other means unless otherwise agreed in writing by the Council. E-Tender access information: — Go to https://supplierlive.proactisp2p.com/Account/Login You can access the opportunity by completing the following steps: If you have not already signed-up to the Proactis Supplier Portal, click "Signup", complete the required information and then click "Register". — Registration should only be performed once for each Organisation. — If you think that someone in your Organisation may have already registered on this Portal then you must not register again. — Please contact the Primary Contact in order to arrange access to the Portal. An activation email will be sent to the email address of your primary contact. Click on the link contained within the email to activate your account. Sign into the Proactis Supplier Portal by entering your Login Name that you previously provided. Enter the temporary password that was provided in the activation e-mail. Complete the Self Registration/Organisation Details. Click the < and > arrows to move from page to page. On page 5, select Torfaen as a Buyer Organisation. On page 8, create a new password. Click "Complete Registration" Click on the Red Box marked "Opportunities", type Torfaen in the box at the top of the page called "Search by customer reference, title or customer name..." and click "Search" Identify the Opportunity with the title of “T.4527 – Care Provision for Ty Cae Nant extra care scheme “and click the White Arrow in a Blue Circle on the right-hand side of the line. Click "Register Interest" Then click the Telescope button on the left-hand side of the page, then enter "Torfaen" in the box at the top of the page called "Search by customer reference, title or customer name... and click "Search". You will now see that the “T.4527 – Care Provision for Ty Cae Nant extra care scheme “opportunity has now changed to Private. Click the White Arrow in a Blue Circle. It is recommended that you read the information provided in the documents that can be found if you click the line marked "Request Documents" before attempting to answer any of the questions. (WA Ref:133951)

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
18 Sept 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
180 days from the deadline
Bids opened
18 Sept 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Aug 2023 → 9 Jan 2024 · 4 dates
  1. Notice published
    17 Aug 2023, 16:13 BST
  2. Submission deadline
    18 Sept 2023, 12:00 BST
  3. Bids opened
    18 Sept 2023, 12:00 BST
  4. Contract starts
    9 Jan 2024

Contracting authority & participating public bodies

Torfaen County Borough Council

Contracting authorityLocal CouncilRegional or local authoritySocial protection Civic Centre, Pontypool, Wales, NP4 6YBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body London

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria