Find a TenderAwarded
Published 14 Sept 2021, 16:15 BST

Official UK procurement notice

Care and Support Agencies

Official notice

Authority: Peabody Trust (Public body)

Dynamic market5 lotsServicesRestricted procedureSME suitable
Dynamic market estimate£2,237,000total for 5 lots · market-wide estimate, not attributable revenue
Submissions closed 15 Oct 2021awarded 1 Apr 2022
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

Peabody were looking for Agencies to help provide us with providing shift cover for our Care and Support arm of the business in various areas from London to Essex.

This Framework relates to the provision of Agencies for Care and Support to enter into Call-Off agreements to provide services for the specified Lots below as required by Peabody;

  • Lot 1 Care London
  • Lot 2 Care North Essex
  • Lot 3 Care South Essex
  • Lot 4 Essex Support
  • Lot 5 London Support

CPV: Recruitment services

How this dynamic market works

From the published notice
Type
Dynamic market
Bids received
7 bids on the busiest of 5 lots · 8 suppliers appointed

Lots and requirements (5)Procurement structure

5 lots · all with a published value
Lot #1Care LondonAwarded LondonPublished value£176,000

This framework relates to the provision of front line staff for short term shift cover in our care and support services.

Lot 1 – Care, London – comprises our London based care services which is a small but growing part of our overall care and support portfolio. This part of the business is made up of supported housing services for people with learning disabilities and mental health needs. The services require staff cover 24 hours per day with a mixture of waking night or sleep in cover depending on the service. The majority of our customers in our London care services are relatively independent with only a limited amount of CQC regulated activity (medication administration and personal care) required.

Delivery: London · LONDON
Second stage: 3–null candidates invited to tenderVariant bids: not allowed
Lot #2Care North EssexAwarded East of EnglandPublished value£608,000

This framework relates to the provision of front line staff for short term shift cover in our care and support services.

Lot 2 - Care, North Essex – comprises our North Essex based care services. These services are for people with learning disabilities many of whom are also physically disabled. The care needs of the people living in these services is generally quite high and can involve all forms of personal care including help with bathing, eating, getting dressed and continence care. In some cases staff require ‘moving and handling’ training to assist with hoisting individuals in and out of bed and into their wheelchair or mobility device.

Customers live in their own homes, often with one or two other people although there can be up to five that share. We also have clusters of up to eight flats where individuals live in their own self contained property but there is also an office and common room. Peabody are not always the landlord for these customers and we work with a variety of other social landlords.

Although we have some shorter visits the majority of the customers require staff to be in their home 24 hours per day with a mixture early shifts, late shifts and either waking night or sleep in cover depending on the service. This part of the business employs approximately 250 permanent staff. Additional information: North Essex can be defined as everything north of and including Witham such as Colchester, Tendring, Braintree, Halstead, Saffron Walden and surrounding areas. South Essex can be defined as everything south of and including Chelmsford such as Epping, Thurrock, Basildon, Southend and surrounding areas. We accept that there is likely to be some overlap in the areas

Delivery: East of England · Essex
Second stage: 3–null candidates invited to tenderVariant bids: not allowed
Lot #3Care - South EssexAwarded East of EnglandPublished value£322,000

This framework relates to the provision of front line staff for short term shift cover in our care and support services.

Lot 3 – Care, South Essex– comprises our South Essex based care services. These are similar in nature to our North Essex services however in addition to supporting people in their own homes it also includes three CQC Registered Care Homes. The care homes can be home for up to eight residents. This part of the business employs approximately 150 staff. Additional information: North Essex can be defined as everything north of and including Witham such as Colchester, Tendring, Braintree, Halstead, Saffron Walden and surrounding areas. South Essex can be defined as everything south of and including Chelmsford such as Epping, Thurrock, Basildon, Southend and surrounding areas. We accept that there is likely to be some overlap in the areas

Delivery: East of England · Essex
Second stage: 3–null candidates invited to tenderVariant bids: not allowed
Lot #4Essex SupportAwarded East of EnglandPublished value£308,000

This framework relates to the provision of front line staff for short term shift cover in our care and support services.

Lot 4 – Essex Support – comprises our Essex Support Services. This is made up of services for homeless people, services for young adults, a small number of mental health services and a substantial outreach. The customers living in these services do not require personal care however they do need help with developing their independence, budgeting skills and preparing to move on to more settled accommodation. The majority of these services require 24 hour staffing with a mixture of waking night or sleep in cover depending on the service. This part of the business employs approximately 100 staff.

Our Essex Outreach service is also included in this lot and has a staff team of 100 people who visit customers in the community. Where as all of the other services listed in Lot 4 are accommodation based in nature, with staff working shifts and customers staying for anything from a couple of nights up to two years, our outreach service is different. Staff in the outreach service tend to work office hours. The service is funded by Essex County Council to work with anyone in the community regardless of the type of accommodation they are living in.

Delivery: East of England · Essex
Second stage: 3–null candidates invited to tenderVariant bids: not allowed
Lot #5London SupportAwarded LondonPublished value£823,000

This framework relates to the provision of front line staff for short term shift cover in our care and support services.

Lot 5 – London Support FA– comprises our London Support Services. These are similar in nature to our Essex Support Services however we have a larger number of mental health supported living services in London compared to Essex. Currently the main boroughs we work in are Islington, Hackney, Southwark, Lambeth, Lewisham and Greenwich although this is subject to change over time as we grow our service portfolio. We also have outreach services similar to that in Lot 5 in both Havering and Kensington and Chelsea.

In total we employ over 100 people in our London support services.

Delivery: London · LONDON
Second stage: 3–null candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Care and Support Agencies” is a dynamic market: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use this agreement
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Sept 2021, 16:15 BST
Last source update
2 Sept 2022, 12:05 BST
FTS notice number
2022/S 000-024614
Classification (CPV)
Recruitment services
Delivery area
East of England (UKH3)London (UKI)
Official registry OCID
ocds-h6vhtk-02e0af Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=718273627 GO Reference: GO-202292-PRO-20892999

How it was run

Official notice
Admission period ends
15 Oct 2021, 12:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

15 Oct 2021 → 2 Sept 2022 · 2 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Oct 2021, 12:00 BST
  2. Notice published
    2 Sept 2022, 12:05 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 Sept 2022, 12:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 75 from SMEs · busiest of 5 lots
Contracts signed 5latest 1 Apr 2022

5 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.

Contracts

  • Care London

    Signed
    1 Apr 2022
    Value
    £176,000
    Status
    active
  • Care North Essex

    Signed
    1 Apr 2022
    Value
    £608,000
    Status
    active
  • Care - South Essex

    Signed
    1 Apr 2022
    Value
    £322,000
    Status
    active
  • Essex Support

    Signed
    1 Apr 2022
    Value
    £308,000
    Status
    active
  • London Support

    Signed
    1 Apr 2022
    Value
    £823,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Care London6bids · 6 electronic4——
2 · Care North Essex6bids · 6 electronic4——
3 · Care - South Essex6bids · 6 electronic4——
4 · Essex Support7bids · 7 electronic5——
5 · London Support6bids · 6 electronic4——

Contracting authority & participating public bodies

Peabody Trust

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities Minster Court, 45-47 Westminster Bridge Road, London, London, SE1 7JBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • PeabodyMediation bodyReview contact point LondonContact phone

Suppliers admitted to the dynamic market

17 commercial parties on the notice
Show 7 more suppliers
  • PROFESSIONAL NURSING SERVICES LIMITEDAdmitted to the market03387316 25a White Horse Court, North Street, Bishops Stortford, East of England
  • SERVOCA NURSING & CARE LIMITEDAdmitted to the market04427633 Kingston House, Towers Business Park, Wilmslow Road, Manchester, North West, M20 2LD
  • SERVOCA NURSING & CARE LIMITEDAdmitted to the market04427633 Kingston House, Towers Business Park, Wilmslow Road, Manchester, North West
  • SIRONA MEDICAL LTDAdmitted to the market09754430 Weston House Allen House Business Centre, The Maltings,Station Road, Sawbridgeworth, East of England, CM21 9FP
  • SIRONA MEDICAL LTDAdmitted to the market09754430 Weston House Allen House Business Centre, The Maltings,Station Road, Sawbridgeworth, East of England
  • Servoca Nursing & Care LtdAdmitted to the market04427633 Kingston House, Towers Business Park, Wilmslow Road, Manchester, North West, M20 2LD
  • Sirona MedicalAdmitted to the market09754430 Weston House Allen House Business Centre, The Maltings,Station Road, Sawbridgeworth, East of England

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria