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Published 2 Apr 2025, 14:05 BST

Official UK procurement notice

Cardinham Woods Cafe Concession

Official notice

Authority: Forestry Commission (Public body)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: South West (UKK3)
Concession value (operator's revenue)£2,380,000operator revenue, not the authority's budget
Submissions closed 16 May 2025
Contract term 5 yrs 4 moends 28 Feb 2031 · up to 28 Feb 2033 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

Forestry England are seeking to award a lease for a cafe concession at it's Cardinham Woods site near Bodmin in Cornwall

This notice replaces a previous notice - 2025/S 000-012475

To view this notice, please click here:

forestryengland.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Catering services

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrs 4 moSMEPublished value£2,380,000
Contract period: 1 Nov 2025 – 28 Feb 2031 (5 yrs 4 mo) · up to 28 Feb 2033 with extensionsValue: £2,380,000 exc. VAT · £2,856,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: Initial period of 5 years and 3 months, with the option to extend for a further 2 years. 7 years and 3 months in total.
55520000 Catering services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 25%Environmental: 10%
Published sub-criteria (13)
  • Food Offer 1: 20%
  • Food Offer 2: 5%
  • Service and Customer Care 1: 5%
  • Service and Customer Care 2: 5%
  • Service and Customer Care 3: 5%
  • Service and Customer Care 4: 5%
  • Fit-Out Design/Alterations: 10%
  • Partnerships / Innovation / Marketing 1: 5%
  • Partnerships / Innovation / Marketing 2: 5%
  • Financial Offer: 25%
  • Sustainability 1: 5%
  • Sustainability 2: 3%
  • Sustainability 3: 2%
Published award criteria (13)
  • Food Offer 1: Long criteria description
  • Food Offer 2: Long criteria description
  • Service and Customer Care 1: Long criteria description
  • Service and Customer Care 2: Long criteria description
  • Service and Customer Care 3: Long criteria description
  • Service and Customer Care 4: Long criteria description
  • Fit-Out Design/Alterations: Long criteria description
  • Sustainability 1: Long criteria description
  • Sustainability 2: Long criteria description
  • Sustainability 3: Long criteria description
  • Partnerships / Innovation / Marketing 1: Long criteria description
  • Partnerships / Innovation / Marketing 2: Long criteria description
  • Financial Offer: Long criteria description
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 Apr 2025, 14:05 BST
Last source update
2 Apr 2025, 14:05 BST
FTS notice number
2025/S 000-012526
Latest notice
Tender notice (UK4)
Classification (CPV)
Catering services
Delivery area
South West (UKK3)
Official registry OCID
ocds-h6vhtk-04fbfd Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
16 May 2025, 13:00 BST
Clarification deadline
2 May 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/delta/respondToList.… ↗

Timeline

2 Apr 2025 → 1 Nov 2025 · 4 dates
  1. Tender notice published
    2 Apr 2025, 14:05 BST
  2. Clarification questions by
    2 May 2025, 17:00 BST
  3. Submission deadline
    16 May 2025, 13:00 BST
  4. Contract starts361 days ago
    1 Nov 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    2 Apr 2025, 14:05 BST
    UK4

Contracting authority & participating public bodies

Forestry England (for and on behalf of the Forestry Commission)

Contracting authorityPublic authority - sub-central government GB-PPON: PLRM-7846-HGLG 620 Bristol Business Park, Coldharbour Lane, Bristol, South West, BS16 1EJContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender