Cardiff & Vale University Hospital ibml Scanner

Authority: Velindre University NHS Trust Please note NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) will manage this procurement on behalf of the contracting authority. Due to having the same identifiers, we're unable to reflect this in the notice options. (Central government)

Direct award

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48) Delivery: Wales (UKL22)

Awarded value£275,192published award · exc. VAT

Award in standstill Not publishedno call for competition

Award (standstill) to Kodak Alaris

What is being bought

Published requirement description

Replacement equipment is sought to enable the continuation of the University Health Board’s primary programme for digitising / scanning acute medical records.

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Wales

30216110 Scanners for computer use 48318000 Scanner software package

Procedure terms & legal framework

From the official record

Procedure method: Direct award
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 21 Mar 2025, 11:29 GMT
Last source update: 21 Mar 2025, 11:29 GMT
FTS notice number: 2025/S 000-010616
Latest notice: Transparency notice (UK5)
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-04f738 Find a Tender

Why no open competition: Single Suppliers Intellectual Property Exclusive Rights
Published justification: The ibml 8300 FUSiON Scanner is an industry-standard document scanner that meets the mandatory FADGI 3-Star compliance for government records, ensuring adherence to national and regulatory standards for digital preservation.
This model is a like-for-like replacement for the current equipment used within Cardiff and Vale University Health Board, which is approaching end of life. Procuring the same model ensures a seamless transition with no disruption to existing workflows.
No additional training costs will be incurred, as staff are already familiar with the ibml scanning system.
Kodak Alaris Limited is the exclusive UK distributor of the ibml 8300 FUSiON Scanner, supplying it directly from the manufacturer. No alternative suppliers exist within the UK market for this specific model.

Notice history

2 events · 1 release on Find a Tender · since 21 Mar 2025

Transparency notice published
21 Mar 2025, 11:29 GMT
UK5
Contract signature expected
1 Apr 2025, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1some still in standstill

Awarded value £275,1921 award exc. VAT

Awarded to	Value	Date	Status
Kodak AlarisProvision of ibml 8300 FUSiON Scanner and associated equipment2 Apr 2025 – 1 Apr 2026	£275,192	—	Standstill

Contracting authority & participating public bodies

Cardiff and Vale University Health Board

Contracting authorityPublic authority - central governmentWelsh devolved regulations apply GB-PPON: PXWV-6492-CGMN Woodland House, Maes-y-Coed Road, Cardiff, Wales, CF14 4HHContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Kodak Alaris LimitedAwarded supplierGB-PPON: PJHX-3361-RBCQ West Side two 2nd Floor London Road Apsley, Henel Hempstead, East of England, HP3 9TDContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender21 Mar 2025, 11:29 GMT