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Published 8 Apr 2021, 14:08 BST

Official UK procurement notice

Cardiff University Removals Framework

Official notice

Authority: Cardiff University (Education)

Framework agreement3 lotsServicesOpen procedureSME suitable
Sectors: Community & Cultural Services (98) Delivery: Wales (UKL22)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 11 May 2021awarded 29 Jul 2021
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

The aim of this procurement process is to establish a framework agreement for the supply of Removal Services. The Framework will consist of three Lots as detailed.

CPV: Relocation services

How this framework works

From the published notice
Places
up to 3 suppliers · 5 bids on the busiest of 3 lots (1.7 per place) · 1 appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1General RemovalsAwardedRenewal

General Business Moves

Delivery: Wales
Extensions: z x 12 month extensionsVariant bids: not allowed
98392000 Relocation services
Lot #2Laboratory RemovalsAwardedRenewal

Laboratory Removals

Delivery: Wales
Extensions: 2 x 12 month extensionsVariant bids: not allowed
98392000 Relocation services
Lot #3Hazardous MaterialsAwardedRenewal

Hazardous Materials (Including Chemicals, Gasses etc)

Delivery: Wales
Extensions: 2 x 12 month extensionsVariant bids: not allowed
98392000 Relocation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Cardiff University Removals Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Apr 2021, 14:08 BST
Last source update
30 Jul 2021, 11:55 BST
Award evaluation window
11 May 2021 – …
Authority reference
CU.310.TH
FTS notice number
2021/S 000-018225
Classification (CPV)
Relocation services
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-02a3c3 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:112839)

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home ↗

Appointment period ends
11 May 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
90 days from the deadline
Bids opened
11 May 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/as… ↗

Timeline

11 May 2021 → 30 Jul 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    11 May 2021, 12:00 BST
  2. Bids opened
    11 May 2021, 12:00 BST
  3. Notice published
    30 Jul 2021, 11:55 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    30 Jul 2021, 11:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 55 from SMEs · busiest of 3 lots
Contracts signed 3latest 29 Jul 2021

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £300,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Laboratory Removals

    Signed
    29 Jul 2021
    Value
    ceiling above
    Status
    active

  • Hazardous Materials

    Signed
    29 Jul 2021
    Value
    ceiling above
    Status
    active

  • General Removals

    Signed
    29 Jul 2020
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · General Removals5bids · 5 electronic · 5 from abroad5——
2 · Laboratory Removals5bids · 5 electronic · 5 from abroad5——
3 · Hazardous Materials3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

Cardiff University

Contracting authorityEducationBody governed by public lawEducation Procurement Services, McKenzie House, 30-36 Newport Road, Cardiff, Wales, CF24 0DEContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

1 commercial party on the notice
  • Crown Workspace LtdFramework contractor 1-4 Ardra Road, 1 Ardra Road, London, London, N90BDContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria