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Published 1 Jun 2021, 12:15 BST

Official UK procurement notice

Cardiff University Redwood Datacentre APC Infrastructure Maintenance and Support Contract Renewal

Official notice

Authority: Cardiff University (Education)

ServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: Wales (UKL22)
Published estimate£350,000exc. VAT25.5% below published estimate
Submissions closed 1 Jul 2021awarded 14 Dec 2021
Awarded to Keysource LTD

What is being bought

Published requirement description

The existing maintenance and support contract for the Redwood Datacentre is due for renewal in Summer 2021 – providing the requirement for a fully comprehensive support package for all the APC infrastructure associated with the Redwood Datacentre (APC 1 Year NBD Comprehensive Warranty). A full inventory of all items requiring maintenance, including serial numbers are provided in the tender documentation Appendix 1. As part of this procurement, the University requires a fixed price maintenance and support contract covering:

  • the internal datacentre infrastructure and
  • the internal pipework and valves (excluding fire suppression system and consumable components – e.g. UPS Batteries and PDU Strips).

CPV: Maintenance and repair of data network equipment

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Wales
Extensions: 3 Twelve month extensionsVariant bids: not allowed
50312300 Maintenance and repair of data network equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 45%
Published award criteria (2)
  • quality: 55
  • Price: 45
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Jun 2021, 12:15 BST
Last source update
14 Dec 2021, 16:14 GMT
Award evaluation window
1 Jul 2021 – …
Authority reference
CU.607.TH
FTS notice number
2021/S 000-031121
Classification (CPV)
Maintenance and repair of data network equipment
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-02b6fb Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:116797)

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN, CY
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home ↗

Submission deadline
1 Jul 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
90 days from the deadline
Bids opened
1 Jul 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/as… ↗

Timeline

1 Jul 2021 → 14 Dec 2021 · 3 dates
  1. Submission deadline
    1 Jul 2021, 12:00 BST
  2. Bids opened
    1 Jul 2021, 12:00 BST
  3. Notice published
    14 Dec 2021, 16:14 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    14 Dec 2021, 16:14 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £260,7581 contract exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 14 Dec 2021
Awarded toValueDateStatus
Keysource LTDSME£260,758 †—Awarded

Contracts

  • Contract 031121-2021-1 · Keysource LTDSME

    Signed
    14 Dec 2021
    Value
    £260,758
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

Cardiff University

Contracting authorityEducationBody governed by public lawEducation Procurement Services, McKenzie House, 30-36 Newport Road, Cardiff, Wales, CF24 0DEContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • Keysource LtdAwarded supplier 3 City Place, Beehive Ring Road, London Gatwick Airport, Gatwick, UK, RH60PAContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria