Car Park Equipment and Maintenance

The Service Provider will provide, install and maintain suitable car parking equipment infrastructure and systems to manage access to car parking facilities across all four campuses which covers approximately 5,000 parking spaces.

The scope of services include, but are not limited to:

• Controlling access to car parking across all 4 University campuses through provision of suitable automated barriers with entry and exit systems.
• Installation of all necessary equipment for a complete automated car parking access management system, e.g. barriers, pay stations etc.
• Provision of a planned maintenance and servicing regime for all installed equipment.
• On call response to all breakdowns and required repairs for all installed equipment.
• Facilitating an integrated parking permit scheme for staff and students across all 4 campuses.
• Provide a system to manage and control access to reserved parking areas on campus.
• Providing a combination of permit only and permit plus ticket car park access.
• Providing multiple payment options for parking.
• Providing visitor ticket validation functionality for authorise university members of staff.
• Providing reporting information as required by the University, e.g. car park occupation, equipment status reports, breakdown records etc.
• Facilitating group booking / advanced issue tickets for events etc.

It is anticipated that lots may not apply and the University may award a single contract to an Economic Operator. The University welcomes tender submissions from service providers who wish to work together as a consortium, however, consortium members may not be part of more than one consortium.

The indicative timetable for the main stages of the procurement process is anticipated to be as follows:

• Pre-qualification Questionnaire (PQQ) - December 2024
• Invitation to Tender (ITT) - Q1 2025
• Contract award and mobilsation - Q2 2025
• Services commencement - August 2025

The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with the procurement and development of a specification for Car Park Equipment and Maintenance.

The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. Additional information: Subject to feedback from respondents to this RFI, the anticipated contract period shall be for an initial five year contract period with the option to extend for any periods up to and including 60 months.

The estimated total value stated above in Section II.1.5 above includes the initial 5 year contract period and the option to extend the contract for any periods up to and including 60 months.