Official UK procurement notice
Cambridge City Counce - Leisure Estate Management
Authority: Cambridge City Council (Local council)
What is being bought
Published requirement descriptionThe Authority is seeking to appoint a suitably experienced long-term operator to undertake management services of the following Facilities as the Authority's agent:
Abbey Leisure Complex (CB5 8NT)
Cherry Hinton Village Centre (CB1 9EJ)
Jesus Green Lido (CB4 3AX)
Kings Hedges Learner Pool (CB4 2XH)
Parkside Pool and Gym (CB1 1LY)
Splashpads at Abbey Leisure Complex, Kings Hedges Learner Pool and Coleridge Recreation Ground (CB1 3QW)
Paddling pools at Cherry Hinton Hall (CB1 8DW), Lammas Land (CB3 9EY) and Sheep's Green learner pool (CB3 9EY)
Fitness suite and studio, 4 court sports hall, 3G pitch and 2 netball court MUGAs at Trumpington Community College (CB2 9HB)
Any additional leisure or sports facilities that may be built within the Authority's administrative area (that may also be part of educational sites), or that become the Authority's responsibility during the Contract Period.
Once appointed, the operator will manage the Facilities as an Agent to the Authority and will have day-to-day responsibility for doing so. Please refer to the Specification which sets out the Authority's Core Requirements (Sections 1 and 2), Service Requirements (Section 3), Asset Management Requirements (Section 4) and Performance Management and Reporting Requirements (Section 5).
For all Facilities, the Agent will be responsible for lifecycle replacement and all day-to-day repairs and maintenance of fixtures and fittings. The Authority / Academy Trusts will be responsible for all fixed structural assets at the Facilities. The Agent will additionally take responsibility for lifecycle replacement of all plant and equipment at the Facilities.
As set out below, the Contract will allow for the alteration, addition and removal of Facilities as a result of planned development and expansion within the city or as a result of Local Government Reorganisation.
- How the procedure runs: The Authority has decided to use a three-stage Competitive Flexible Procedure (CFP) for the Procurement with the following Stages: The following provides a summary of the Stages of the Procurement: Stage 1 - Bidders will be asked to submit Initial Tender and Procurement Specific Questionnaire (PSQ) Responses. The Authority will then assess Bidders' PSQ Responses and confirm which Bidders will proceed to Stage 2. This Stage focuses on shortlisting Bidders that meet the necessary technical, financial, and operational capabilities required by the Contract through consideration of current experience, capacity, systems, accreditations, financial standing, etc. Qualification will be determined through a series of pass/fail questions. Stage 2 - for those Bidders who proceed to Stage 2, the Authority will then assess Bidders' Initial Tenders and confirm which Bidders will proceed to Stage 3. The Authority intends to invite a maximum of 3 Bidders to Stage 3 of the Procurement. Stage 3 - for those Bidders who proceed to Stage 3, Bidders will be invited to attend up to 2 rounds of negotiation. Following the close of negotiation, Bidders will then be invited to submit their Final Tenders and the Authority will assess Final Tenders to identify the Most Advantageous Tender (MAT). Award - once Final Tenders have been assessed, the Authority will provide assessment summaries to all Bidders who submitted Final Tenders and will publish a Contract Award Notice to commence a voluntary standstill period. Subject to the completion of the voluntary standstill period, the Authority intends for Stage 3 to end with the Authority entering into the Contract with the Successful Bidder.
CPV: Business and management consultancy and related services · Construction work of leisure facilities · Miscellaneous business and business-related services · Miscellaneous services · Repair and maintenance work in connection with sports facilities · Sporting services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£15,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 29 Apr 2025, 18:14 BST
- Last source update
- 12 Aug 2026, 17:12 BST
- Award evaluation window
- Submission end – 4 Jun 2026
- Authority reference
DN796085- FTS notice number
2025/S 000-071012- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050998Find a Tender
- How it runs
The Authority has decided to use a three-stage Competitive Flexible Procedure (CFP) for the Procurement with the following Stages:
The following provides a summary of the Stages of the Procurement:
Stage 1 - Bidders will be asked to submit Initial Tender and Procurement Specific Questionnaire (PSQ) Responses. The Authority will then assess Bidders' PSQ Responses and confirm which Bidders will proceed to Stage 2. This Stage focuses on shortlisting Bidders that meet the necessary technical, financial, and operational capabilities required by the Contract through consideration of current experience, capacity, systems, accreditations, financial standing, etc. Qualification will be determined through a series of pass/fail questions.
Stage 2 - for those Bidders who proceed to Stage 2, the Authority will then assess Bidders' Initial Tenders and confirm which Bidders will proceed to Stage 3. The Authority intends to invite a maximum of 3 Bidders to Stage 3 of the Procurement.
Stage 3 - for those Bidders who proceed to Stage 3, Bidders will be invited to attend up to 2 rounds of negotiation. Following the close of negotiation, Bidders will then be invited to submit their Final Tenders and the Authority will assess Final Tenders to identify the Most Advantageous Tender (MAT).
Award - once Final Tenders have been assessed, the Authority will provide assessment summaries to all Bidders who submitted Final Tenders and will publish a Contract Award Notice to commence a voluntary standstill period. Subject to the completion of the voluntary standstill period, the Authority intends for Stage 3 to end with the Authority entering into the Contract with the Successful Bidder.
How it was run
Official notice- Submission deadline
- 3 Mar 2026, 12:00 GMT
- Clarification deadline
- 24 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
please register at procontract.due-north.com/ProjectManagement/Pr… ↗
Timeline
29 Apr 2025 → 24 Aug 2026 · 11 dates- Planning notice published29 Apr 2025, 18:14 BST
- Market engagement9 May 2025, 23:59 BST
Sessions will be held on Teams for 45 mins. Suppliers will be requested to submit their preferred time slot.
Dates for these sessions are 7, 8 & 9 May. Please contact [email protected] to request further information.
- Next notice expected357 days ago1 Nov 2025, 23:59 GMT
- Tender notice published354 days ago4 Nov 2025, 16:32 GMT
- Clarification questions by242 days ago24 Feb 2026, 12:00 GMT
- Submission deadline235 days ago3 Mar 2026, 12:00 GMT
- Award decision expected by142 days ago4 Jun 2026, 23:59 BST
- Contract starts121 days ago26 Jun 2026, 00:00 BST
- Assessment summaries sent74 days ago12 Aug 2026, 00:00 BST
- Latest notice published73 days ago12 Aug 2026, 17:12 BST
- Standstill ends61 days ago24 Aug 2026, 23:59 BST
Notice history
11 events · 4 releases on Find a Tender · since 29 Apr 2025- Preliminary market engagement notice published29 Apr 2025, 18:14 BSTUK2
- Tender notice published4 Nov 2025, 16:32 GMTUK4
- Published value published: £15,000,0004 Nov 2025, 16:32 GMT
- Status changed to active4 Nov 2025, 16:32 GMT
- Procurement method changed4 Nov 2025, 16:32 GMT
- Deadline published: 9 Feb 2026, 12:00 GMT4 Nov 2025, 16:32 GMT
- Tender notice published12 Jan 2026, 16:37 GMTUK4
- Deadline moved to 3 Mar 2026, 12:00 GMT12 Jan 2026, 16:37 GMT+22 days · was 9 Feb 2026, 12:00 GMT
- Contract award notice published12 Aug 2026, 17:12 BSTUK6
- Status changed to complete12 Aug 2026, 17:12 BST
- Contract signature expected25 Aug 2026, 23:59 BSTscheduled
Published amendments (1)
Please note that the submission deadline has been extended to 3 March 2026 (1200 hours)
Routine re-releases (4)
- 2025-04: 1 release · 29 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Greenwich Leisure LimitedLeisure Estate Management1 Oct 2026 – 30 Sept 2036 · up to 1 Oct 2041Extensions: continuation of service · Options: The Council may bring on existing third party leisure facilities during the whole life of the contract, e.g school leisure facilities sites within the County (SCDC & ECDC) and any new leisure builds in the future - sites & facilities were all named in the ITT. School Academy Trust sports facilities are able to join the Contract across Cambridge City, South and East Cambridgeshire District Councils along with other third party leisure facilities which are also able to join the contract. This could increase the contract values by around £5 Million per additional site for a full term of the contract. Future options for capital investment into new planned indoor and outdoor sports facilities as per the adopted local sports strategies would be looking for delivery of a further four new 25m pools and indoors sports facilities along with a new regional 50m pool and associated indoor facilities, and new outdoor sports courts could see further capital investment be circa £160Million. Please note that due to LGR and unknown future developments, the awarded value may be exceeded as explained above. | £19,922,361 | 12 Aug 2026standstill to 24 Aug 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 1 | 1 | — |
Who bid
- wonGreenwich Leisure LimitedVCSE · Greater London
- did not winSports and Leisure Management Ltd · East Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- Greenwich Leisure LimitedAwarded supplier
- Sports and Leisure Management LtdBidder / tenderer
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender