Official UK procurement notice
Calvay HA- Asbestos Management Framework Term Contract 2023
Authority: Calvay Housing Association Ltd (Housing)
What is being bought
Published requirement descriptionThe services and works comprise the provision of a term framework maintenance contract running concurrently with multiple specialist providers for asbestos consultancy & management, surveying, sampling, analysis, reporting and remediation/ removal comprising: management surveys; refurbishment & demolition Surveys; re-inspection surveys; testing; sampling & analysis; providing all appropriate records including reports & certificates; and undertaking remediation works, by a licensed asbestos removal contractor, where instructed or ordered by the Employer’s in their approximately 825 properties including common areas (which quantity may vary from time to time).
The successful Candidate will be one of a number of Framework contractors responsible for [sharing] Asbestos Management services and works in the Employer’s properties.
CPV: Asbestos removal services · Asbestos-removal work · Technical testing, analysis and consultancy services
How this framework works
From the published notice- Places
- up to 3 suppliers · 5 bids received (1.7 per place) · 3 appointed (full)
- Framework period
- 4 yrs from 1 Oct 2023, n/a
The lotProcurement structure
single lot · no lot value publishedLot #1The tender evaluation will comprise the SPD, your quality score for your Tender…Awarded
The tender evaluation will comprise the SPD, your quality score for your Tender Quality Questionnaire [TQQ]; and the Contract Sum stated on the Form of Tender.
The submitted SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an SPD pass will have their tender quality submission and costs considered/ evaluated.
The criteria for scoring will be to reach a total percentage score as follows:
Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.
Quality- out of 100 for your TQQ submission, ranked in relation to the other candidates.
Price/ Quality scores will be evaluated to determine the total score and the initial price/ quality criteria for ‘ranking’ call offs.
This initial price/ quality score, for ranking allocation of initial orders, will be subsequently amended to reflect actual performance scores/ statistics. The three highest [and those tied in third place] price/ quality scoring tendering contractors, who also achieve a minimum quality score of 65%, may be offered to enter into a contract with the Employer, based on the terms and conditions in the Framework tender & contract documents. Additional information: Refer 'Instructions to Contractors & project Criteria' on pages 5-12 of the Specification of Works
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- TQQ Quality submission: 70%
- price: 30%
Published award criteria (2)
- TQQ Quality submission: 70
- Price: 30
- Suitability
SPD reference in brackets below:
[4D.1] Your company must be BS OHSAS 18001 or ISO 45001 [occupational health & safety] [or equal] accredited.
[4D.1] Your company must be UKAS [or equal] accredited for compliance in accordance with ISO 9001[Quality Management].
[4D.1] Your company must be UKAS accredited to ISO/IEC 17025:2017 for asbestos testing in accordance with Health and Safety Executive Asbestos: The analysts’ guide for sampling, analysis and clearance procedures (HSG 248).
[4D.1] Your company must be UKAS accredited to ISO/IEC 17020:2012 for asbestos surveying in accordance with Health and Safety Executive Asbestos: The survey guide (HSG 264).
[4D.2] Your company must be UKAS [or equal] accredited for compliance in accordance with ISO 14001 [Environmental Management].
[2D.1] It is permissible to sub-contact remediation works, but only to a licensed asbestos removal contractor working in accordance with HSG 247 Asbestos: The Licensed Contractor’s Guide.
- Technical & professional ability
The Contractor must comply with the following, at all times:
The Health and Safety at Work etc Act 1974.
Control of Asbestos Regulations 2012.
Control of Substances Hazardous to Health Regulations 2002 (as amended).
Control of Pollution Act 1974, as amended.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Calvay HA- Asbestos Management Framework Term Contract 2023” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Aug 2023, 14:34 BST
- Last source update
- 21 Dec 2023, 08:42 GMT
- Award evaluation window
- 28 Sept 2023 – …
- Authority reference
6370- FTS notice number
2023/S 000-037594- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03f721Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer procurement documents attached
Publisher note: Refer to 'Instructions to Contractors & project Criteria' on pages 5-12 of the Specification of Works (SC Ref:753916)
How it was run
Official notice- Appointment period ends
- 27 Sept 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 28 Sept 2023, 12:00 BST
Timeline
27 Sept 2023 → 21 Dec 2023 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown27 Sept 2023, 12:00 BST
- Bids opened28 Sept 2023, 12:00 BST
- Contract starts1 Oct 2023, 00:00 BST
- Notice published21 Dec 2023, 08:42 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 Dec 2023, 08:42 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 037594-2023-6370-1
- Signed
- 20 Dec 2023
- Value
- —
- Period
- … – 30 Sept 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The tender evaluation will comprise the SPD, your quality score for your Tender… | 5bids · 5 electronic | 5 | — | £66,534 – £105,480 |
| Whole notice | — | — | — | £66,534 – £105,480 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Framework contractors & participating bidders
3 commercial parties on the notice- Acron Asbestos LtdFramework contractor
- Environtec LimitedFramework contractor
- WSPFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria