Official UK procurement notice
Calico Group Housing Management System
Authority: CALICO HOMES LIMITED (Public body)
What is being bought
Published requirement descriptionFounded in 2000, Calico Group has grown from Calico Homes into an innovative group of businesses and charities. Calico Homes is a registered housing provider with over 5,000 homes in and around the Burnley area.
Calico is seeking to appoint a suitably qualified supplier to provide an integrated Housing and Asset Management system including Customer Relationship management as part of Calico's strategic digital strategy and digital transformation project BEAM.
The aim of this contract is to provide a modern housing management platform that supports efficient, integrated and customer focused service delivery. The system must support end-to-end housing management workflows across tenancy, neighbourhood, income, repairs, compliance, customer contact, reporting and related service areas as set out in the specification and service requirements.
The procurement will be run using a competitive flexible process with 3 stages - stage 1 PSQ, Stage 2 Dialogue and ITT, Stage 3 System demonstration and preferred tenderer discussion.
Utilising an IT agreement with a proposed implementation to start in February 2027 with a go live of mid 2028, the contract will be for an initial term of five (5) years, with an option to extend for a further two (2), plus one (1), plus one (1), plus one (1) year, giving a total potential term of ten (ten) years. With an estimated contract value of £2.46m over the full ten-year term
- How the procedure runs: This Procurement is being carried out in the following stages: • Procurement Stage 1: Procurement Specific Questionnaire (PSQ) • Procurement Stage 2: Dialogue and Invitation to Tender • Procurement Stage 3: System Demonstration and Preferred Tenderer Discussion Bidders who pass the PSQ stage will be invited to participate the Dialogue and Tender stage. Dialogue sessions will be run via Teams between 21st and 29th September and are mandatory to attend. The highest-ranking bidder from stage 2 will be invited to stage 3 system demonstration and preferred tender discussion
CPV: Industry specific software package · Software package and information systems · Software supply services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,966,080
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Method Statements: 20%
- System Requirements: 50%
- Price: 30%
Published award criteria (3)
- Method Statements
- Price
- System Requirements
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Jul 2026, 10:50 BST
- Last source update
- 14 Jul 2026, 10:50 BST
- Award evaluation window
- Submission end – 6 Jan 2027
- FTS notice number
2026/S 000-066029- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ca82Find a Tender
- How it runs
This Procurement is being carried out in the following stages:
- Procurement Stage 1: Procurement Specific Questionnaire (PSQ)
- Procurement Stage 2: Dialogue and Invitation to Tender
- Procurement Stage 3: System Demonstration and Preferred Tenderer Discussion
Bidders who pass the PSQ stage will be invited to participate the Dialogue and Tender stage.
Dialogue sessions will be run via Teams between 21st and 29th September and are mandatory to attend.
The highest-ranking bidder from stage 2 will be invited to stage 3 system demonstration and preferred tender discussion
How it was run
Official notice- Requests to participate (first stage)
- 14 Aug 2026, 11:00 BST
- Submission deadline
- 14 Aug 2026, 11:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
14 Jul 2026 → 22 Feb 2027 · 4 dates- Tender notice published105 days ago14 Jul 2026, 10:50 BST
- Submission deadline74 days ago14 Aug 2026, 11:00 BST
- Today27 Oct 2026
- Award decision expected byin 71 days6 Jan 2027, 23:59 GMT
- Contract startsin 117 days22 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published14 Jul 2026, 10:50 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender