Official UK procurement notice
CAFM System · UK public procurement notice
Authority: Police and Crime Commissioner for West Mercia (Police & fire)
What is being bought
Published requirement descriptionThe Authority is looking to procure a new Computer Aided Facilities Management System/CAFM System to support delivery of the Estates Services across West Mercia Police and Hereford and Worcester Fire and Rescue Services respectively. The CAFM System will be a cloud based system and provide the following functionality as a minimum:Asset Management, Help Desk/Reactive Call Management, Planned Maintenance, Estates Management, Stock Control, Purchase Requisitioning, Finance, Contract Management, Health and Safety, and Project Management.Therefore, the Authority is approaching the market to procure a new solution that can support the dynamic management of the land, property and estate portfolio, reduce the administrative processes currently in place within the service, and improve the customer experience for users of the system both internally and externally.
CPV: Compliance software package · Computer-aided design (CAD) software package · Contact management software package · Content management software package · Database and operating software package · Database software package · Document creation software package · Document creation, drawing, imaging, scheduling and productivity software package · Document management software package · Drawing and imaging software package · Facilities management software development services · Facilities management software development services and software development services suite · +20 more
The lotProcurement structure
single lot · no lot value publishedLot #1The Authority is looking to procure a new Computer Aided Facilities Management…
The Authority is looking to procure a new Computer Aided Facilities Management System/CAFM System to support delivery of the Estates Services across West Mercia Police and Hereford and Worcester Fire and Rescue Services respectively. The CAFM System will be a cloud based system and provide the following functionality as a minimum:Asset Management, Help Desk/Reactive Call Management, Planned Maintenance, Estates Management, Stock Control, Purchase Requisitioning, Finance, Contract Management, Health and Safety, and Project Management.Therefore, the Authority is approaching the market to procure a new solution that can support the dynamic management of the land, property and estate portfolio, reduce the administrative processes currently in place within the service, and improve the customer experience for users of the system both internally and externally.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Questions: 65%
- Commercial Proposal: 35%
Published award criteria (2)
- Qualitative Questions: 65%
- Commercial Proposal: 35%
- Suitability
Not applicable
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 9 Sept 2024, 09:24 BST
- Last source update
- 9 Sept 2024, 09:24 BST
- Award evaluation window
- 18 Oct 2024 – …
- Authority reference
11526- FTS notice number
2024/S 000-028711- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04990aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
not yet confirmed
How it was run
Official notice- Submission deadline
- 18 Oct 2024, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 18 Oct 2024, 12:00 BST
Timeline
9 Sept 2024 → 1 Apr 2025 · 4 dates- Notice published9 Sept 2024, 09:24 BST
- Submission deadline18 Oct 2024, 12:00 BST
- Bids opened18 Oct 2024, 12:00 BST
- Bids must remain valid until1 Apr 2025, 23:59 BST
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.