Official UK procurement notice
HR Applicant Tracking Software (ATS)
Authority: NHS Business Services Authority (Central government)
What is being bought
Published requirement descriptionThis contract covers the provision of the Trac HR recruitment Applicant Tracking Software (ATS). This is used by NHSBSA and their HR Shared Services clients from other Health and Care organisations. The software is provided on a Software as a Service (SaaS) basis.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 19 Jan 2026, 10:59 GMT
- Last source update
- 25 Mar 2026, 12:50 GMT
- Authority reference
C413759- FTS notice number
2026/S 000-027295- Latest notice
- Contract details notice (UK7)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060871Find a Tender
- Why no open competition
- Additional Repeat Extension Partial Replacement
- Published justification
This is a bridging contract to cover an extension of the existing service until an in-house solution is completed. NHSBSA is developing its NHS Jobs platform to include new ATS functionality. This is expected to be implemented during the course of this 3-year contract, with system migration activities being required by NHSBSA and its clients in a phased approach.
In addition to this, the announcement by the Government that NHS England will merge into DHSC may lead to increased dependency on the Trac system during a critical workforce restructuring period. This change adds further risk and operational complexity that would be significantly impacted by any system migration activities.
How it was run
Official notice- Submission deadline
- —
Timeline
30 Jan 2026 → 25 Mar 2026 · 2 dates- Standstill ends265 days ago30 Jan 2026, 23:59 GMT
- Notice published211 days ago25 Mar 2026, 12:50 GMT
Notice history
4 events · 3 releases on Find a Tender · since 19 Jan 2026- Transparency notice published19 Jan 2026, 10:59 GMTUK5
- Contract award notice published21 Jan 2026, 11:28 GMTUK6
- Contract signature expected2 Feb 2026, 23:59 GMTscheduled
- Contract details notice published25 Mar 2026, 12:50 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CIVICA UK LIMITEDC413759 HR Applicant Tracking Software (ATS)2 Feb 2026 – 1 Feb 2028 | £155,484same award published again · counted once | 19 Jan 2026standstill to 30 Jan 2026 | Standstill |
| CIVICA UK LIMITED | £155,484 † | — | Awarded |
Contracts
C413759 HR applicant Tracking Software · CIVICA UK LIMITED
- Signed
- 1 Jan 2026
- Value
- £155,484
- Period
- 1 Jan 2026 – 31 Dec 2028
- Status
- active
- Options
- (i) The user volumes(based on the employee headcounts of in-scope organisations)will be reviewed on an annual basis and the charges amended according to the agreed volumetric pricing table. (ii) technical services over standard SaaS, DBS checks, storage
No agreed KPIs: Contract value is not above £5m
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CIVICA UK LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender