Find a TenderAwarded
Published 20 Sept 2021, 17:15 BST

Official UK procurement notice

C1099 - Mechanical Installation, Repair and Maintenance

Official notice

Authority: NI Water and its subsidiaries

ServicesNegotiated procedure with prior call for competitionSME suitable
Published estimate£40,000,000exc. VAT
Submissions closed 21 Oct 2021awarded 19 Jan 2022
Awarded to FIN MAINTENANCE LTD, TES NI LTD

What is being bought

Published requirement description

A summary of the scope is as follows:- Mechanical installation, planned and reactive repair/ maintenance. This will include, but not limited to; General mechanical installation including upgrade across NI Water’s wide range of assets and equipment (e.g. depots, pumping stations, industrial workshops, chemical stores, treatment works and those assets listed in b. below etc.) in accordance with all current legislation/ regulations, WIMES specifications, manufacturer recommendations etc. Appendix 4 – Experience Table sets out a sample list of equipment/assets within NI Water. Planned and reactive mechanical maintenance/ repair across NI Water’s wide range of assets and equipment (e.g. pumps, screening equipment, RBC’s, compressors and blowers, vacuum systems, valves and pipework, gearboxes, fabrication, machining, mixers, macerators, structures etc.) of wide variety of makes and models of equipment in accordance with all current legislation/ regulations, WIMES specifications, manufacturer recommendations etc. Appendix 4 – Experience Table sets out a sample list of equipment/assets. The successful Economic Operators will be required to have access to facilities and technical ability to install, strip, repair, machine and re-assemble the mechanical equipment listed above. This may include large pumps and structures where special lifting equipment may be required. Annual inspection and maintenance of NI Water’s workshop facilities/ equipment and craftsmen equipment as required by Provision and Use of Work Equipment Regulations (PUWER); Supply and repair of gearboxes in accordance with all current legislation/ regulations, WIMES specifications, manufacturer recommendations, other industry standards etc; Supply and delivery of mechanical consumables, sundries, spares and miscellaneous items including, but not limited to, bearings, transmission products, nuts and bolts, welding consumables, screening equipment spares and consumables (non-factored), RBC spares and consumables (factored and non-factored), pump spares and consumables (factored and non-factored), autogreasers, hand tools, seals, compressor spares and consumables (factored and non-factored), blower spares and consumables (factored and non-factored), pipework – all types etc. NI Water will require a province wide delivery to any NI Water site with various priorities. The successful Economic Operators will be required to establish supply chain arrangements to achieve this. NI Water reserves the right to instruct other NI Water appointed contractors to use this service for NI Water related work at agreed prices under the Contract; Special projects which may include, but not limited to - project management, energy efficiency projects, technical support/advice, site surveys, design services etc. This may apply to all site types including more complex mechanical installations/ site refurbishments; Any other mechanical installation, planned and reactive repair/ maintenance type work; Asset condition reporting; A programme/survey of facilities assets data collation and provision of relevant data; Provision of management information reports to NI Water.

  • Recurrence: Initial contract period of 3 years with the option to extend for 1+1 years

CPV: Installation services of mechanical equipment · Mechanical engineering services · Mechanical installations · Mechanical spare parts except engines and engine parts · Repair and maintenance services of compressors · Repair and maintenance services of mechanical building installations

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£40,000,000

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · Initial contract period of 3 years with the option to extend for 1+1 years
First published
20 Sept 2021, 17:15 BST
Last source update
19 Jan 2022, 18:44 GMT
FTS notice number
2022/S 000-001647
Classification (CPV)
Installation services of mechanical equipmentMechanical engineering servicesMechanical installationsMechanical spare parts except engines and engine partsRepair and maintenance services of compressorsRepair and maintenance services of mechanical building installations
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-02e2be Find a Tender

Publisher note: Initial contract period of 3 years with the option to extend for 1+1 years

How it was run

Official notice
Submission deadline
21 Oct 2021, 12:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

21 Oct 2021 → 19 Apr 2022 · 3 dates
  1. Submission deadline
    21 Oct 2021, 12:00 BST
  2. Notice published
    19 Jan 2022, 18:44 GMT
  3. Bids must remain valid until
    19 Apr 2022, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    19 Jan 2022, 18:44 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 62 from SMEs
Contracts signed 1latest 19 Jan 2022
Awarded toValueDateStatus
FIN MAINTENANCE LTDSME, TES NI LTDSMEjoint awardContract——Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic · 2 from abroad2——

Contracting authority & participating public bodies

NI Water and its subsidiaries

Contracting authorityWater Westland House, Belfast, UK, BT14 6TEContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • NI Water LtdReview body Belfast
  • Northern Ireland WaterReview body Belfast

Bidders & participating suppliers

2 commercial parties on the notice
  • FIN MAINTENANCE LTDAwarded supplier 541 SAINTFIELD ROAD, BELFAST, UK, BT8 8ESContact email, phone
  • TES NI LTDAwarded supplier UNIT 16 KILCRONAGH BUSINESS PARK, COOKSTOWN, UK, BT80 9HJContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.