Official UK procurement notice
C001195.00 - Bus Refurbishment Services
Authority: Transport for Wales
Sectors: Repair & Maintenance (50) Delivery: Wales (UKL)
Published estimate£500,000≈ £500k / year · £600,000 inc. VAT46.8% below published estimate
Submissions closed 8 Sept 2025awarded 20 Oct 2025
Awarded to Edwards Coaches Ltd
Contract term 1 yrends 19 Oct 2026 · up to 19 Oct 2027 with extensions · starts 20 Oct 2025
What is being bought
Published requirement descriptionProvision of Bus Refurbishment Services (TfW Contract Ref: C001195.00).
- No preliminary market engagement: PIN published under PCR2015
CPV: Repair and maintenance services of buses
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As per ITT Documentation
- Technical & professional ability
As per ITT Documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality / Technical: 60%
- Commercial: 40%
Published award criteria (2)
- Quality / Technical
- Commercial
Conditions of participation2
- Economic & financial standing
As per ITT Documentation
- Technical & professional ability
As per ITT Documentation
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 8 Aug 2025, 16:37 BST
- Last source update
- 26 Nov 2025, 10:57 GMT
- Award evaluation window
- Submission end – 10 Oct 2025
- Authority reference
C001195.00- FTS notice number
2025/S 000-047421- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058491Find a Tender- Contract terms summary
As per ITT Documentation
Review and risk notes
- Risks
As per ITT Documentation
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on Sell2Wales
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 8 Sept 2025, 12:00 BST
- Clarification deadline
- 22 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Detailed submission instructions & authority contactsFrom official release
Portal: etenderwales.bravosolution.co.uk ↗
Please navigate to this ITT on eTenderWales via the following access codes:
- Project_60179
- Itt_119296
Prior Information Notice (PIN) published back on 23/01/2025 under PCR2015, with TfW unable to link to this UK4 Tender Notice under PA23.
Timeline
8 Aug 2025 → 26 Nov 2025 · 8 dates- Tender notice published8 Aug 2025, 16:37 BST
- Clarification questions by22 Aug 2025, 12:00 BST
- Submission deadline8 Sept 2025, 12:00 BST
- Award decision expected by377 days ago10 Oct 2025, 23:59 BST
- Contract starts368 days ago20 Oct 2025, 00:00 BST
- Assessment summaries sent367 days ago21 Oct 2025, 00:00 BST
- Standstill ends356 days ago31 Oct 2025, 23:59 GMT
- Latest notice published330 days ago26 Nov 2025, 10:57 GMT
Notice history
5 events · 3 releases on Find a Tender · since 8 Aug 2025- Tender notice published8 Aug 2025, 16:37 BSTUK4
- Contract award notice published22 Oct 2025, 08:07 BSTUK6
- Status changed to complete22 Oct 2025, 08:07 BST
- Contract signature expected31 Oct 2025, 23:59 GMTscheduled
- Contract details notice published26 Nov 2025, 10:57 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £266,0801 award exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 14 Nov 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Edwards Coaches LtdBus Refurbishment Services3 Nov 2025 – 2 Nov 2026 · up to 2 Nov 2027Extensions: Option to extend for a further period of up to 12 months at TfW's discretion | £266,080 | 20 Oct 2025 | Awarded |
Contracts
C001195.00 - Provision of Bus Refurbishment Services · Edwards Coaches Ltd
- Signed
- 14 Nov 2025
- Value
- £500,000
- Period
- 17 Nov 2025 – 16 Nov 2026 · up to 16 Nov 2027 with extensions
- Status
- active
- Extensions
- Option to extend for a further period of up to 12 months at TfW's discretion
No agreed KPIs: N/A - below £5 million
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Edwards Coaches LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender