BWC EPR Programme Data Migration and Integration Services

{
  "id": "037701-2023",
  "tag": [
    "tender"
  ],
  "date": "2023-12-21T14:28:54Z",
  "ocid": "ocds-h6vhtk-04293b",
  "buyer": {
    "id": "GB-FTS-8526",
    "name": "Birmingham Women's and Children's NHS Foundation Trust"
  },
  "tender": {
    "id": "PROC.08.0576",
    "lots": [
      {
        "id": "1",
        "title": "Lot 1 – Epic Integration partner services",
        "status": "active",
        "renewal": {
          "description": "The initial duration of any contracts awarded through this procurement will be one (1) year, however may be extended provided that the duration of this Contract shall be no longer than seven (7) years in total."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "The development, deployment, and management of Integration between Trust legacy systems and EPIC Electronic Patient Record (EPR) for Birmingham Women’s and Children’s NHS Foundation Trust (BWC). Implementation of a high availability solution for integration of EPIC with Trust retained legacy systems and EPIC. Support for version upgrade of the Trust Rhapsody integration engine (TIE).",
        "contractPeriod": {
          "durationInDays": 360
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "2",
        "title": "Lot 2 – EPR Data Migration partner services",
        "status": "active",
        "renewal": {
          "description": "The initial duration of any contracts awarded through this procurement will be one (1) year, however may be extended provided that the duration of this Contract shall be no longer than seven (7) years in total."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Procurement of a Data Migration partner to deliver data migration for the Epic implementation. We envisage the project being comprised of two phases – scoping/discovery and implementation.",
        "contractPeriod": {
          "durationInDays": 360
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      },
      {
        "id": "3",
        "title": "Lot 3 – Combined Lot – Epic Integration and EPR Data Migration partner services",
        "status": "active",
        "renewal": {
          "description": "The initial duration of any contracts awarded through this procurement will be one (1) year, however may be extended provided that the duration of this Contract shall be no longer than seven (7) years in total."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Integration services including the development, deployment, and management of Integration between Trust legacy systems and EPIC Electronic Patient Record (EPR) for Birmingham Women’s and Children’s NHS Foundation Trust (BWC). Implementation of a high availability solution for integration of EPIC with Trust retained legacy systems and EPIC. Support for version upgrade of the Trust Rhapsody integration engine (TIE).<br/><br/> and <br/><br/>A Data Migration Partner to deliver data migration for the Epic implementation. We envisage the project being comprised of two phases – scoping/discovery and implementation.",
        "contractPeriod": {
          "durationInDays": 360
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKG3"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72227000",
            "scheme": "CPV",
            "description": "Software integration consultancy services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UKG3"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72322000",
            "scheme": "CPV",
            "description": "Data management services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
          {
            "region": "UKG3"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          {
            "id": "72227000",
            "scheme": "CPV",
            "description": "Software integration consultancy services"
          },
          {
            "id": "72322000",
            "scheme": "CPV",
            "description": "Data management services"
          }
        ]
      }
    ],
    "title": "BWC EPR Programme Data Migration and Integration Services",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "procedure": {
      "isAccelerated": true,
      "acceleratedRationale": "The services are urgently required to align with the implementation timelines for the Epic EPR programme. The ability to go out to procurement for these services was contingent on approval for the wider programme from NHSE and this has only very recently been received. The Trust has elected to use an accelerated open procedure in order to balance the urgency of the requirement for the services with the overarching requirement to procure within the PCR 2015 requirements for proportionality, transparency and equal treatment."
    },
    "bidOpening": {
      "date": "2024-01-17T14:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": null
    },
    "awardPeriod": {
      "startDate": "2024-01-17T14:00:00Z"
    },
    "description": "Birmingham Women's and Children's NHS Foundation Trust is inviting tenders for the supply of managed integration and data migration services to support the implementation of its Epic EPR programme.<br/><br/>The procurement is divided into the following lots:<br/><br/>Lot 1 – Epic Integration partner services<br/>Lot 2 – EPR Data Migration partner services<br/>Lot 3 – Combined Lot – Epic Integration and EPR Data Migration partner services",
    "tenderPeriod": {
      "endDate": "2024-01-17T13:00:00Z"
    },
    "communication": {
      "atypicalToolUrl": "https://health-family.force.com/s/Welcome"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 90
      }
    },
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://health-family.force.com/s/Welcome",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-8526",
      "name": "Birmingham Women's and Children's NHS Foundation Trust",
      "roles": [
        "buyer",
        "centralPurchasingBody",
        "mediationBody",
        "reviewContactPoint"
      ],
      "address": {
        "region": "UKG",
        "locality": "Birmingham",
        "postalCode": "B4 6NH",
        "countryName": "United Kingdom",
        "streetAddress": "Steelhouse Lane"
      },
      "details": {
        "url": "https://www.bwc.nhs.uk/",
        "buyerProfile": "https://www.bwc.nhs.uk/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "07",
            "scheme": "COFOG",
            "description": "Health"
          }
        ]
      },
      "identifier": {
        "legalName": "Birmingham Women's and Children's NHS Foundation Trust"
      },
      "contactPoint": {
        "url": "https://health-family.force.com/s/Welcome",
        "name": "Matthew Kelsall",
        "email": "matthew.kelsall@uhb.nhs.uk"
      }
    },
    {
      "id": "GB-FTS-1661",
      "name": "The High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "The Strand"
      },
      "details": {
        "url": "https://www.judiciary.uk/courts-and-tribunals/high-court/"
      },
      "identifier": {
        "legalName": "The High Court"
      }
    }
  ],
  "language": "en",
  "description": "Suppliers wishing to submit a tender will need to do so via the Health Family Single eCommercial System Portal (Atamis) by 13:00 on Wednesday 17th January 2024.<br/><br/>https://atamis-1928.my.salesforce-sites.com/ProSpend__CS_ContractPage?SearchType=Projects&uid=a078d000005mUZRAA2&searchStr=&sortStr=Recently+Published&page=1&filters=&County=",
  "initiationType": "tender"
}