Find a TenderAwarded
Published 23 Sept 2022, 07:04 BST

Official UK procurement notice

Buying Better Food and Drink

Official notice

Authority: The Minister for the Cabinet Office acting through Crown Commercial Service (Central government)·Consortium: 3 public authorities

Framework agreementGoodsOpen procedure
Framework ceiling (notional)£100,000,000framework ceiling, not attributable revenue
Submissions closed 14 Sept 2023awarded 23 Jan 2024
Next notice expected 30 Jan 2023

What is being bought

Published requirement description

Crown Commercial Service (CCS) as the Authority has put in place a new Pan Government Collaborative Agreement for the provision of RM6279 Buying Better Food and Drink to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations.

This is a national agreement developed to support a simple customer journey through an online single access point.

Our initial contract value is estimated to attract £100 million worth of spend over the 4-year (2 + 1 +1) contract period, which is a small proportion of the annual £2.1 billion public sector food spend.

CPV: Agricultural and horticultural products · Animal or vegetable oils and fats · Animal products, meat and meat products · Beverages, tobacco and related products · Canteen and catering services · Cereals, potatoes, vegetables, fruits and nuts · Dairy products · Farming, hunting and fishing products · Food, beverages, tobacco and related products · Forestry and logging products · Fruit, vegetables and related products · Grain mill products, starches and starch products · +3 more

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1CCS has procured a Food & Drink commercial solution which :AwardedRenewalPublished value£100,000,000

CCS has procured a Food & Drink commercial solution which :

Is free to use for all customers - Be simple, quick and easy to use for customers

Supports all food producers (including SMEs) in accessing public sector food opportunities

Supports public sector food buyers in buying better quality, safer, sustainable food that meets The Government Buying Standards for Food

Supports public sector customers in meeting carbon net zero goals, by supporting sustainable food production and reducing carbon footprint.

Supports investment in local communities, equality and diversity, reduction in Modern Slavery risks, resource efficiency

Offers regional supply and local distribution networks

Delivery: UK
Extensions: The initial duration of the Framework is 2 years, with an option to extend for two one (1) year periods.Variant bids: not allowedElectronic catalogue: required

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation1
  • Suitability

    Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the directive) on the basis of information provided in response to an invitation to tender (ITT) registering for access.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Buying Better Food and Drink” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Sept 2022, 07:04 BST
Last source update
9 Feb 2024, 13:05 GMT
Award evaluation window
11 Sept 2023 – …
Authority reference
RM6279
FTS notice number
2024/S 000-004428
Classification (CPV)
Agricultural and horticultural productsAnimal or vegetable oils and fatsAnimal products, meat and meat productsBeverages, tobacco and related productsCanteen and catering servicesCereals, potatoes, vegetables, fruits and nutsDairy productsFarming, hunting and fishing productsFood, beverages, tobacco and related productsForestry and logging products
+5 moreFruit, vegetables and related productsGrain mill products, starches and starch products
Delivery area
UK
Official registry OCID
ocds-h6vhtk-036ac2 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: As part of this contract award notice the following can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/d6ffa5f7-f3b2-4608-a85b-b8777d04c913 1) Redacted Commercial Agreement 2) List of Successful Suppliers 3) Approved Customer list 4) Transparency Agenda On 02/04/2014, Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders were required to make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications. Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders were required to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
14 Sept 2023, 14:59 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
11 Sept 2023, 15:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

30 Jan 2023 → 8 Mar 2024 · 5 dates
  1. Next notice expected
    30 Jan 2023
  2. Bids opened
    11 Sept 2023, 15:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    14 Sept 2023, 14:59 BST
  4. Notice published
    9 Feb 2024, 13:05 GMT
  5. Bids must remain valid until
    8 Mar 2024, 23:59 GMT

Notice history

9 events · 5 releases on Find a Tender · since 1 Aug 2023
  1. Status changed to active
    1 Aug 2023, 10:33 BST
  2. Procurement method changed
    1 Aug 2023, 10:33 BST
  3. Deadline published: 11 Sept 2023, 14:59 BST
    1 Aug 2023, 10:33 BST
  4. Buyer details updated
    1 Aug 2023, 10:33 BST
  5. Deadline moved to 14 Sept 2023, 14:59 BST
    3 Aug 2023, 15:00 BST
    +3 days · was 11 Sept 2023, 14:59 BST
  6. Buyer details updated
    3 Aug 2023, 15:00 BST
  7. Buyer details updated
    24 Aug 2023, 15:25 BST
  8. Status changed to complete
    9 Feb 2024, 13:05 GMT
  9. Buyer details updated
    9 Feb 2024, 13:05 GMT
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineIV.2.211 Sept 202314 Sept 2023+3 d
—Bid openingIV.2.711 Sept 202314 Sept 2023+3 d
—Bid validityIV.2.68 Mar 202411 Mar 2024+3 d
—DeadlineIV.2.211 Sept 202328 Sept 2023+17 d
—Bid openingIV.2.711 Sept 202328 Sept 2023+17 d

2 amendments published without a description.

Routine re-releases (5)
  • 2023-08: 1 release · 1 Aug 2023
  • 2022-09: 1 release · 23 Sept 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 2
Contracts signed 1latest 23 Jan 2024

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 004428-2024-1

    Signed
    23 Jan 2024
    Value
    £100,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

The Minister for the Cabinet Office acting through Crown Commercial Service

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 9th Floor, The Capital Building, Old Hall Street, Liverpool, UK, L3 9PPContact email, phone

Consortium members and other public bodies

Framework contractors & participating bidders

1 commercial party on the notice
  • See Contracts Finder Notice for full supplier listFramework contractor 9th Floor, The Capital, Old Hall Street., Liverpool, UK, L3 9PP

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria