Official UK procurement notice
Business School Accreditation Management System
Authority: University of Southampton (Charity / VCSE)
What is being bought
Published requirement descriptionThe University of Southampton is seeking a Business School Accreditation Management System.
Southampton Business School (SBS) are a full-service Business School that offers undergraduate, Masters, MBA, DBA and PhD programmes on campus to over 2,500 students from around the world. Our programmes are currently accredited by the AACSB and AMBA.
A central part of the University's ambition for SBS is to achieve and maintain the 'Triple Crown of internationally recognised accreditations. The 'Triple Crown' is made up of three of the largest and most influential business school accreditation organisations:
- AACSB - The Association to Advance Collegiate Schools of Business (United States)
- AMBA - The Association of MBAs (United Kingdom)
- EQUIS - EFMD Quality Improvement System (European Union)
The University are currently accredited by AACSB and AMBA but achieving EQUIS accreditation would put The University of Southampton Business School into the top 1% of Business Schools worldwide. Management and reporting of accurate data is a key part of the process when working towards or maintaining accreditations.
Throughout the academic year we are required to report to the accrediting bodies on several areas within the Business School relating to HR, student marks, student numbers and finance. We also keep records on 'Assurance of Learning' which is a key part of AACSB accreditation and require accurate records on pass rates and areas for improvement to 'close the loop'. This is currently a resource intensive process and SBS are seeking a system to help manage this process in order to achieve these outcomes.
The University is seeking a system to meet the needs of SBS for both collecting and storing data for accreditation purposes. The required system should enable SBS to collate the data required for accreditation, removing the current use of an Access database and series of spreadsheets, and providing a single source of data to supply to the accrediting bodies. The system should also be able to provide outputs in the required format for the 3 Accrediting bodies which make up the Triple Crown.
The system must be able to interface, either directly or through automated reports, with core corporate systems, such as the student record system, finance system, human resources and research system to help reduce the time taken to collect the required data and reduce the risk of error and inaccuracies.
As well as the data required from the core corporate systems, the system must be able to handle a record of 'Assurance of Learning' which is key part of AACSB accreditation and requires records on pass rates and areas of improvement.
CPV: Software supply services
The lotProcurement structure
single lot · no lot value publishedLot #1CancelledRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Non-Functional Requirements: 10
- Compliance with Qualitative Requirements: 15
- Commercial Response: 20
Published award criteria (8)
- Functional Requirements (Mandatory Requirements): Pass/Fail
- Non-Functional Requirements (Mandatory Requirements): Pass/Fail
- Compliance with the Qualitative Reqirements, 3.1 Relevant Experience of Services Carried Out Within the Last Three Years: Pass/Fail
- Non-Functional Requirements: 10%
- Compliance with Qualitative Requirements: 15%
- Commercial Response: 20%
- 5 year break out costs: Information only
- Possible additional costs: Information only
- Economic & financial standing
To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.
The University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's
Business Risk Score is: "Moderate Risk"; "High Risk"; "Very High Risk" or "Not Rated", based on the rating provided by Creditsafe.
Where a Business Risk Score from our external system is not available an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.
Tenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract the following minimum insurance levels:
Public Liability - £5 million GBP per occurrence
Product Liability - £5 million GBP per occurrence
Employers' Liability - £5 million GBP per occurrence
Professional Indemnity - £5 million GBP per occurrence
- Technical & professional ability
Tenderers attention is drawn to the MANDATORY requirements of the award criteria:
- Grounds for mandatory exclusion
- Grounds for discretionary exclusion
- Economic & Financial Standing
- Insurance
- Mandatory Functional Requirements
- Mandatory Non-Functional Requirements
- Price carries 20 of 45 points: a 10% discount moves about 2 points. Quality carries 25 of 45: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 7 Oct 2022, 14:10 BST
- Last source update
- 14 Apr 2023, 08:13 BST
- Award evaluation window
- 7 Nov 2022 – …
- Authority reference
2021UoS-0411- FTS notice number
2023/S 000-010722- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0373eeFind a Tender
Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement proces
How it was run
Official notice- Submission deadline
- 7 Nov 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 7 Nov 2022, 12:01 GMT
Timeline
7 Nov 2022 → 14 Apr 2023 · 3 dates- Submission deadline7 Nov 2022, 12:00 GMT
- Bids opened7 Nov 2022, 12:01 GMT
- Notice published14 Apr 2023, 08:13 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to unsuccessful14 Apr 2023, 08:13 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.