14 Apr 2023 · 010722-2023 · award, contract
{
"id": "010722-2023",
"tag": [
"award",
"contract"
],
"date": "2023-04-14T08:13:40+01:00",
"ocid": "ocds-h6vhtk-0373ee",
"buyer": {
"id": "GB-UKPRN-10007158",
"name": "UNIVERSITY OF SOUTHAMPTON"
},
"awards": [
{
"id": "010722-2023-1",
"status": "unsuccessful",
"relatedLots": [
"1"
],
"statusDetails": "unsuccessful"
}
],
"tender": {
"id": "2021UoS-0411",
"lots": [
{
"id": "1",
"status": "cancelled",
"hasOptions": false,
"description": "The University of Southampton is seeking a Business School Accreditation Management System. \nSouthampton Business School (SBS) are a full-service Business School that offers undergraduate, Masters, MBA, DBA and PhD programmes on campus to over 2,500 students from around the world. Our programmes are currently accredited by the AACSB and AMBA.\nA central part of the University's ambition for SBS is to achieve and maintain the 'Triple Crown of internationally recognised accreditations. The 'Triple Crown' is made up of three of the largest and most influential business school accreditation organisations: \n•\tAACSB - \tThe Association to Advance Collegiate Schools of Business (United \tStates) \n•\tAMBA - \tThe Association of MBAs (United Kingdom) \n•\tEQUIS - \tEFMD Quality Improvement System (European Union) \nThe University are currently accredited by AACSB and AMBA but achieving EQUIS accreditation would put The University of Southampton Business School into the top 1% of Business Schools worldwide. Management and reporting of accurate data is a key part of the process when working towards or maintaining accreditations. \nThroughout the academic year we are required to report to the accrediting bodies on several areas within the Business School relating to HR, student marks, student numbers and finance. We also keep records on 'Assurance of Learning' which is a key part of AACSB accreditation and require accurate records on pass rates and areas for improvement to 'close the loop'. This is currently a resource intensive process and SBS are seeking a system to help manage this process in order to achieve these outcomes.\nThe University is seeking a system to meet the needs of SBS for both collecting and storing data for accreditation purposes. The required system should enable SBS to collate the data required for accreditation, removing the current use of an Access database and series of spreadsheets, and providing a single source of data to supply to the accrediting bodies. The system should also be able to provide outputs in the required format for the 3 Accrediting bodies which make up the Triple Crown. \nThe system must be able to interface, either directly or through automated reports, with core corporate systems, such as the student record system, finance system, human resources and research system to help reduce the time taken to collect the required data and reduce the risk of error and inaccuracies.\nAs well as the data required from the core corporate systems, the system must be able to handle a record of 'Assurance of Learning' which is key part of AACSB accreditation and requires records on pass rates and areas of improvement.\nProcurement Process:\nThis procurement process is being conducted as an Open procedure.\nContract Period:\nThe University proposes to enter into a Contract for 9 years - this will be the maximum contract period, including any potential extensions with the successful tenderer.\nThis will comprise of an initial contract of 5 years with an option to extend by further 2 x 2 year periods, subject to satisfactory performance and at the discretion of the University.\nContract Value: The estimated value of the inital 5-year contract term is in the region of £118,000 and £150,700 GBP (excluding VAT).\nThe estimated value of the 2 x 2-year extension periods is between £40,000 to £62,400 GBP (excluding VAT) each.\nIt is estimated, therefore that the total value of this contract will be between £198,000 and £272,000 GBP (excluding VAT).\nDetails of current expenditure or potential future uptake are given as a guide base on past purchasing and current planning to assist you in the preparation of your Tender. They should not be interpreted as an undertaking to purchase any particular value and do not form part of the Contract. Additional information: Lots: This contract is NOT suitable for splitting into lots. The risk of dividing the requirement into Lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.",
"awardCriteria": {
"criteria": [
{
"name": "Functional Requirements (Mandatory Requirements)",
"type": "quality",
"description": "Pass/Fail"
},
{
"name": "Non-Functional Requirements (Mandatory Requirements)",
"type": "quality",
"description": "Pass/Fail"
},
{
"name": "Compliance with the Qualitative Reqirements, 3.1 Relevant Experience of Services Carried Out Within the Last Three Years",
"type": "quality",
"description": "Pass/Fail"
},
{
"name": "Non-Functional Requirements",
"type": "quality",
"description": "10%"
},
{
"name": "Compliance with Qualitative Requirements",
"type": "quality",
"description": "15%"
},
{
"name": "Commercial Response",
"type": "cost",
"description": "20%"
},
{
"name": "5 year break out costs",
"type": "cost",
"description": "Information only"
},
{
"name": "Possible additional costs",
"type": "cost",
"description": "Information only"
}
]
}
}
],
"items": [
{
"id": "1",
"relatedLot": "1",
"deliveryAddresses": [
{
"region": "UKJ32"
}
]
}
],
"title": "Business School Accreditation Management System",
"status": "unsuccessful",
"coveredBy": [
"GPA"
],
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"description": "The University of Southampton is seeking a Business School Accreditation Management System. \nSouthampton Business School (SBS) are a full-service Business School that offers undergraduate, Masters, MBA, DBA and PhD programmes on campus to over 2,500 students from around the world. Our programmes are currently accredited by the AACSB and AMBA.\nA central part of the University's ambition for SBS is to achieve and maintain the 'Triple Crown of internationally recognised accreditations. The 'Triple Crown' is made up of three of the largest and most influential business school accreditation organisations: \n•\tAACSB - \tThe Association to Advance Collegiate Schools of Business (United \tStates) \n•\tAMBA - \tThe Association of MBAs (United Kingdom) \n•\tEQUIS - \tEFMD Quality Improvement System (European Union) \nThe University are currently accredited by AACSB and AMBA but achieving EQUIS accreditation would put The University of Southampton Business School into the top 1% of Business Schools worldwide. Management and reporting of accurate data is a key part of the process when working towards or maintaining accreditations. \nThroughout the academic year we are required to report to the accrediting bodies on several areas within the Business School relating to HR, student marks, student numbers and finance. We also keep records on 'Assurance of Learning' which is a key part of AACSB accreditation and require accurate records on pass rates and areas for improvement to 'close the loop'. This is currently a resource intensive process and SBS are seeking a system to help manage this process in order to achieve these outcomes.\nThe University is seeking a system to meet the needs of SBS for both collecting and storing data for accreditation purposes. The required system should enable SBS to collate the data required for accreditation, removing the current use of an Access database and series of spreadsheets, and providing a single source of data to supply to the accrediting bodies. The system should also be able to provide outputs in the required format for the 3 Accrediting bodies which make up the Triple Crown. \nThe system must be able to interface, either directly or through automated reports, with core corporate systems, such as the student record system, finance system, human resources and research system to help reduce the time taken to collect the required data and reduce the risk of error and inaccuracies.\nAs well as the data required from the core corporate systems, the system must be able to handle a record of 'Assurance of Learning' which is key part of AACSB accreditation and requires records on pass rates and areas of improvement.",
"classification": {
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"description": "Software supply services"
},
"procurementMethod": "open",
"mainProcurementCategory": "services",
"procurementMethodDetails": "Open procedure"
},
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{
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"name": "UNIVERSITY OF SOUTHAMPTON",
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"contactPoint": {
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"email": "procurement@soton.ac.uk",
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"roles": [
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"language": "en",
"description": "E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).\nAll documentation in relation to this tender can be downloaded from In-Tend.\nPotential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend.\nRegular monitoring of the portal is the responsibility of the potential supplier/tenderer.\nIf you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.\nOnce you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.\nPotential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.\nFurther instructions for the submission of responses are below:\nTo submit your return:\n1. Log in\n2. Click 'Tenders'\n3. Locate the relevant project\n4. View details\n5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')\n6. Click on the 'Attach Documents' button and upload your return.\n7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.\n8. Click the red 'Submit Return' button.\nPlease note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.\nPublication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.\nCosts and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable\nfor any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.\nThe University is not liable for any costs in the event of the cancellation of this procurement proces",
"initiationType": "tender"
}7 Oct 2022 · 028261-2022 · tender
{
"id": "028261-2022",
"tag": [
"tender"
],
"date": "2022-10-07T14:10:21+01:00",
"ocid": "ocds-h6vhtk-0373ee",
"buyer": {
"id": "GB-UKPRN-10007158",
"name": "UNIVERSITY OF SOUTHAMPTON"
},
"tender": {
"id": "2021UoS-0411",
"lots": [
{
"id": "1",
"status": "active",
"renewal": {
"description": "The University proposes to enter into a Contract for 9 years / 108 months - this will be the maximum contract period, including any potential extensions with the successful tenderer(s).\nThis will comprise of an initial contract period of 5 years / 60 months with an option to extend by a further 4 years / 48 months in two 2 year / 24 month increments, subject to satisfactory performance and at the discretion of the University."
},
"hasOptions": false,
"hasRenewal": true,
"description": "Southampton Business School (SBS) are a full-service Business School that offers undergraduate, Masters, MBA, DBA and PhD programmes on campus to over 2,500 students from around the world. Our programmes are currently accredited by the AACSB and AMBA.\nA central part of the University's ambition for SBS is to achieve and maintain the 'Triple Crown of internationally recognised accreditations. The 'Triple Crown' is made up of three of the largest and most influential business school accreditation organisations: \n•\tAACSB - The Association to Advance Collegiate Schools of Business (United \tStates) \n•\tAMBA - The Association of MBAs (United Kingdom) \n•\tEQUIS - EFMD Quality Improvement System (European Union) \nThe University are currently accredited by AACSB and AMBA but achieving EQUIS accreditation would put The University of Southampton Business School into the top 1% of Business Schools worldwide. Management and reporting of accurate data is a key part of the process when working towards or maintaining accreditations. \nThroughout the academic year we are required to report to the accrediting bodies on several areas within the Business School relating to HR, student marks, student numbers and finance. We also keep records on 'Assurance of Learning' which is a key part of AACSB accreditation and require accurate records on pass rates and areas for improvement to 'close the loop'. This is currently a resource intensive process and SBS are seeking a system to help manage this process in order to achieve these outcomes.\nThe University is seeking a system to meet the needs of SBS for both collecting and storing data for accreditation purposes. The required system should enable SBS to collate the data required for accreditation, removing the current use of an Access database and series of spreadsheets, and providing a single source of data to supply to the accrediting bodies. The system should also be able to provide outputs in the required format for the 3 Accrediting bodies which make up the Triple Crown. \nThe system must be able to interface, either directly or through automated reports, with the following key corporate systems, to help reduce the time taken to collect the required data and reduce the risk of error and inaccuracies:\nAs well as the data required from the core systems, the system must be able to handle a record of 'Assurance of Learning' which is key part of AACSB accreditation and requires records on pass rates and areas of improvement. \nProcurement Process: \nThis procurement process is being conducted as an Open procedure. \nContract Period:\nThe University proposes to enter into a Contract for 9 years - this will be the maximum contract period, including any potential extensions with the successful tenderer.\nThis will comprise of an initial contract of 5 years with an option to extend by further 2 x 2 year periods, subject to satisfactory performance and at the discretion of the University.\nContract Value: The estimated value of the initial 5-year contract term is in the region of £118,000 and £150,700 GBP (excluding VAT).\nThe estimated value of the 2 x 2-year extension periods is between £40,000 to £62,400 GBP (excluding VAT) each.\nIt is estimated, therefore that the total value of this contract will be between £198,000 and £272,000 GBP (excluding VAT).\nDetails of current expenditure or potential future uptake are given as a guide base on past purchasing and current planning to assist you in the preparation of your Tender. They should not be interpreted as an undertaking to purchase any goods or services to any particular value and do not form part of the Contract. Additional information: Lots: This contract is NOT suitable for splitting into lots. The risk of dividing the requirement into Lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.",
"awardCriteria": {
"criteria": [
{
"name": "Functional Requirements (Mandatory Requirements)",
"type": "quality",
"description": "Pass/Fail"
},
{
"name": "Non-Functional Requirements (Mandatory Requirements)",
"type": "quality",
"description": "Pass/Fail"
},
{
"name": "Compliance with the Qualitative Requirements, 3.1 Relevant Experience of Services Carried Out Within the Last Three Years",
"type": "quality",
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},
{
"name": "Functional Requirements",
"type": "quality",
"description": "40%"
},
{
"name": "Non-Functional Requirements",
"type": "quality",
"description": "10%"
},
{
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"type": "quality",
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},
{
"name": "Scenario Demonstrations",
"type": "quality",
"description": "15%"
},
{
"name": "Commercial Response",
"type": "cost",
"description": "20%"
},
{
"name": "5 year break out costs",
"type": "cost",
"description": "Information only"
},
{
"name": "Costs for the Extension Period",
"type": "cost",
"description": "Information only"
},
{
"name": "Possible additional costs",
"type": "cost",
"description": "Information only"
},
{
"name": "Payment Plan - Payment by Milestones",
"type": "cost",
"description": "Information only"
}
]
},
"contractPeriod": {
"durationInDays": 3240
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"submissionTerms": {
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}
],
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{
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"relatedLot": "1",
"deliveryAddresses": [
{
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}
]
}
],
"title": "Business School Accreditation Management System",
"status": "active",
"coveredBy": [
"GPA"
],
"bidOpening": {
"date": "2022-11-07T12:01:00Z"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"awardPeriod": {
"startDate": "2022-11-07T12:01:00Z"
},
"description": "The University is seeking a Business School Accreditation Management System. \nSouthampton Business School (SBS) are a full-service Business School that offers undergraduate, Masters, MBA, DBA and PhD programmes on campus to over 2,500 students from around the world. Our programmes are currently accredited by the AACSB and AMBA.\nA central part of the University's ambition for SBS is to achieve and maintain the 'Triple Crown of internationally recognised accreditations. The 'Triple Crown' is made up of three of the largest and most influential business school accreditation organisations: \n•\tAACSB - \tThe Association to Advance Collegiate Schools of Business (United \tStates) \n•\tAMBA - \tThe Association of MBAs (United Kingdom) \n•\tEQUIS - \tEFMD Quality Improvement System (European Union) \nThe University are currently accredited by AACSB and AMBA but achieving EQUIS accreditation would put The University of Southampton Business School into the top 1% of Business Schools worldwide. Management and reporting of accurate data is a key part of the process when working towards or maintaining accreditations. \nThroughout the academic year we are required to report to the accrediting bodies on several areas within the Business School relating to HR, student marks, student numbers and finance. We also keep records on 'Assurance of Learning' which is a key part of AACSB accreditation and require accurate records on pass rates and areas for improvement to 'close the loop'. This is currently a resource intensive process and SBS are seeking a system to help manage this process in order to achieve these outcomes.\nThe University is seeking a system to meet the needs of SBS for both collecting and storing data for accreditation purposes. The required system should enable SBS to collate the data required for accreditation, removing the current use of an Access database and series of spreadsheets, and providing a single source of data to supply to the accrediting bodies. The system should also be able to provide outputs in the required format for the 3 Accrediting bodies which make up the Triple Crown. \nThe system must be able to interface, either directly or through automated reports, with core corporate systems, such as the student record system, finance system, human resources and research system to help reduce the time taken to collect the required data and reduce the risk of error and inaccuracies.\nAs well as the data required from the core corporate systems, the system must be able to handle a record of 'Assurance of Learning' which is key part of AACSB accreditation and requires records on pass rates and areas of improvement.",
"tenderPeriod": {
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},
"hasRecurrence": true,
"classification": {
"id": "72268000",
"scheme": "CPV",
"description": "Software supply services"
},
"submissionTerms": {
"languages": [
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],
"bidValidityPeriod": {
"durationInDays": 120
}
},
"submissionMethod": [
"electronicSubmission"
],
"procurementMethod": "open",
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"appliesTo": [
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"description": "To support the financial assessment, the University will obtain a Business Risk Report for all Tenderers and every organisation that is being relied on to meet this procurement, using an independent company called Creditsafe.\nThe University reserves the right to exclude a Tenderer or request provision of further assurances such as parent company/bank guarantee or performance bonds where a Tenderer's \nBusiness Risk Score is: \"Moderate Risk\"; \"High Risk\"; \"Very High Risk\" or \"Not Rated\", based on the rating provided by Creditsafe.\nWhere a Business Risk Score from our external system is not available an alternative method of assessing financial standing will be used. This method is detailed within the Invitation to Tender document set.\nTenderers are advised that a requirement of this procurement is to have in place, or commit to obtain prior to the commencement of the contract the following minimum insurance levels:\nPublic Liability - £5 million GBP per occurrence\nProduct Liability - £5 million GBP per occurrence\nEmployers' Liability - £5 million GBP per occurrence\nProfessional Indemnity - £5 million GBP per occurrence"
},
{
"type": "technical",
"appliesTo": [
"supplier"
],
"description": "Tenderers attention is drawn to the MANDATORY requirements of the award criteria: \n- Grounds for mandatory exclusion\n- Grounds for discretionary exclusion\n- Economic & Financial Standing\n- Insurance\n- Mandatory Functional Requirements\n- Mandatory Non-Functional Requirements"
}
]
},
"mainProcurementCategory": "services",
"submissionMethodDetails": "https://in-tendhost.co.uk/universityofsouthampton/aspx",
"procurementMethodDetails": "Open procedure"
},
"parties": [
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"id": "GB-UKPRN-10007158",
"name": "UNIVERSITY OF SOUTHAMPTON",
"roles": [
"buyer"
],
"address": {
"region": "UKJ32",
"locality": "SOUTHAMPTON",
"postalCode": "SO171BJ",
"countryName": "United Kingdom",
"streetAddress": "HIGHFIELD CAMPUS,UNIVERSITY ROAD"
},
"details": {
"url": "https://www.southampton.ac.uk",
"buyerProfile": "https://in-tendhost.co.uk/universityofsouthampton/aspx/Home",
"classifications": [
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{
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}
]
},
"identifier": {
"id": "10007158",
"scheme": "GB-UKPRN",
"legalName": "UNIVERSITY OF SOUTHAMPTON"
},
"contactPoint": {
"url": "https://in-tendhost.co.uk/universityofsouthampton/aspx/Home",
"name": "Mandy Stephens",
"email": "procurement@soton.ac.uk",
"telephone": "+44 2380595000"
}
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{
"id": "GB-FTS-5788",
"name": "University of Southampton",
"roles": [
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],
"address": {
"locality": "Southampton",
"countryName": "United Kingdom"
},
"identifier": {
"legalName": "University of Southampton"
}
}
],
"language": "en",
"description": "E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).\nAll documentation in relation to this tender can be downloaded from In-Tend.\nPotential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage\nand/or Invitation to Tender responses will be conducted via In-Tend.\nRegular monitoring of the portal is the responsibility of the potential supplier/tenderer.\nIf you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.\nOnce you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.\nPotential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.\nFurther instructions for the submission of responses are below:\nTo submit your return:\n1. Log in\n2. Click 'Tenders'\n3. Locate the relevant project\n4. View details\n5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')\n6. Click on the 'Attach Documents' button and upload your return.\n7. Check ALL your response documents are uploaded and displayed in the 'My Tender\nReturn' panel. The system will only permit your organisation to make one return.\n8. Click the red 'Submit Return' button.\nPlease note, to preserve the integrity of the procurement, all communications with the\nUniversity must be made via the correspondence function within In-Tend.\nPublication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive\n2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the\nright to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.\nCosts and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and\nparticipation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.\nThe University is not liable for any costs in the event of the cancellation of this procurement process.",
"initiationType": "tender"
}