Find a TenderAwarded
Published 31 Mar 2021, 17:16 BST

Official UK procurement notice

Bus RTPI System Support & Maintenance plus Supply and Maintenance of Bus Timetable Software

Official notice

Authority: Aberdeenshire Council (Local council)

3 lotsGoodsOpen procedureSME suitableMax 1 lot to bid
Awarded value£303,573published contract · exc. VAT
Submissions closed 30 Apr 2021awarded 16 Sept 2021
Awarded to 21st Century Passenger Systems

What is being bought3 lots · detail below

Published requirement description

Aberdeenshire Council (‘the Council’) in collaboration with Aberdeen City Council is seeking to appoint a suitably qualified and experienced contractor to supply, install, integrate, commission, test, maintain the systems and infrastructure relating to the provision of Real-Time Passenger Information. In addition, the Council are seeking a software solution for the provision of publicity timetables that are installed at bus stops and shelters.

CPV: Real-time passenger information system · Timetables

Lots and requirements (3)Procurement structure

3 lots · no lot values published · a supplier may bid for at most 1 of them · same evaluation weights on every lot
Lot #1Bus Publicity Timetable Software Supply/Support and MaintenanceRenewal

Please refer to Appendix 1 - Statement of Requirements for the full detailed requirements.

Lot 1 is for the supply, support and maintenance of bus publicity timetable generation software for the production of large format printed scheduled timetables, delivering reliable and accurate information to bus passengers. These large format timetables are fitted to the majority of bus stop infrastructure within Aberdeenshire and Aberdeen City.

The new system(s) will be designed to provide flexibility, allowing the Council to adopt the latest technologies and standards as they become available.

The system(s) is to be hosted by the Contractor(s), who will provide a managed, service-based solution. The contractor will be responsible for monitoring the system and its components, identifying any faults or failures which may occur and rectifying these within the timescales set out in this specification. The Contractor will take on responsibility for all system maintenance.

The system architecture will be based on open data standards and utilise the supply of data feeds from bus operators and the Council. The system will provide accurate data outputs in several formats.

Delivery: Scotland · Aberdeenshire and Aberdeen City
Extensions: The Council shall have the sole option of extending the contract for further periods of one year, for a maximum of three years after the expiry of the term. Such extensions shall be based on the performance of the Contractor, the success of the Services provided and the availability of budget/economic situation/requirements of the Council.Variant bids: not allowed
Lot #2Hardware and Software Maintenance of a RTPI Base System and On Street Electronic Display ScreensRenewal

Please refer to Appendix 1 - Statement of Requirements for the full detailed requirements.

For Lot2, Aberdeenshire Council (‘the Council’) in collaboration with Aberdeen City Council is seeking to appoint a suitably qualified and experienced contractor to supply, install, integrate, commission, test and maintain the systems and infrastructure relating to the provision of Real-Time Passenger Information.

The current provision consists of 2 components:

  1. Base RTPI system that monitors the vehicle locations, provides a departure prediction engine and then subsequent data transfer via a communication feed to a 3rd party system.
  2. RTPI hardware and software provision that consumes and cleanses the data provision from the base system feed (1) and delivers departure times via a feed to the bus stop/shelter and other RTPI displays.

The system(s) is to be hosted by the Contractor(s), who will provide a managed, service-based solution. The contractor will be responsible for monitoring the system and its components, identifying any faults or failures which may occur and rectifying these within the timescales set out in this specification. The Contractor will take on responsibility for all system maintenance.

The system architecture will be based on open data standards and utilise the supply of data feeds from bus operators and the Council. The system will provide accurate data outputs in several formats. These will include, but not be limited to display hardware, web pages, Traveline App and a managed Open Data service comprising API layers and SIRI data feeds.

The continuing development of RTPI systems and the wider transport technology marketplace is recognised. This is likely to result in advances in and the development of the solution by the Contractor during the Contract term and may include changes to standards and protocols. For the duration of the Contract, the Contractor is to provide software updates at no additional cost, for any subsequent upgrades to the original software solutions, as systems are developed to reflect the latest technology standards. Similarly, there are to be no additional charges for the adoption of new or revised standards.

Delivery: Scotland · Aberdeenshire and Aberdeen City
Extensions: The Council shall have the sole option of extending the contract for further periods of one year, for a maximum of three years after the expiry of the term. Such extensions shall be based on the performance of the Contractor, the success of the Services provided and the availability of budget/economic situation/requirements of the Council.Variant bids: not allowed
Lot #3Bus Publicity Timetable Software Supply/Support and Maintenance plus Hardware and Software Maintenance of a RTPI Base System and On Street Electronic Display ScreensAwardedRenewal

Please refer to Appendix 1 - Statement of Requirements for the full detailed requirements.

Lot 1 is for the supply, support and maintenance of bus publicity timetable generation software for the production of large format printed scheduled timetables, delivering reliable and accurate information to bus passengers. These large format timetables are fitted to the majority of bus stop infrastructure within Aberdeenshire and Aberdeen City.

The new system will be designed to provide flexibility, allowing the Council to adopt the latest technologies and standards as they become available

For Lot2, Aberdeenshire Council (‘the Council’) in collaboration with Aberdeen City Council is seeking to appoint a suitably qualified and experienced contractor to supply, install, integrate, commission, test and maintain the systems and infrastructure relating to the provision of Real-Time Passenger Information.

The current provision consists of 2 components:

  1. Base RTPI system that monitors the vehicle locations, provides a departure prediction engine and then subsequent data transfer via a communication feed to a 3rd party system.
  2. RTPI hardware and software provision that consumes and cleanses the data provision from the base system feed (1) and delivers departure times via a feed to the bus stop/shelter and other RTPI displays.

The system(s) are to be hosted by the Contractor(s), who will provide a managed, service-based solution. The contractor will be responsible for monitoring the system and its components, identifying any faults or failures which may occur and rectifying these within the timescales set out in this specification. The Contractor will take on responsibility for all system maintenance.

The system architecture will be based on open data standards and utilise the supply of data feeds from bus operators and the Council. The system will provide accurate data outputs in several formats. These will include, but not be limited to display hardware, web pages, Traveline App and a managed Open Data service comprising API layers and SIRI data feeds.

The continuing development of RTPI systems and the wider transport technology marketplace is recognised. This is likely to result in advances in and the development of the solution by the Contractor during the Contract term and may include changes to standards and protocols. For the duration of the Contract, the Contractor is to provide software updates at no additional cost, for any subsequent upgrades to the original software solutions, as systems are developed to reflect the latest technology standards. Similarly, there are to be no additional charges for the adoption of new or revised standards.

Delivery: Scotland · Aberdeenshire and Aberdeen City
Extensions: The Council shall have the sole option of extending the contract for further periods of one year, for a maximum of three years after the expiry of the term. Such extensions shall be based on the performance of the Contractor, the success of the Services provided and the availability of budget/economic situation/requirements of the Council.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Lot distribution rule: Lot 3 is a combination of the two lots below so it is expected that a supplier will submit a single pricing schedule for either lot 1 or lot 2 or lot 3. Lot 1: Timetable generation software (Producing printed scheduled timetables) Lot 2: Real-Time Passenger Information (RTPI) – Management/base software  and Real-Time Passenger Information (RTPI) Digital Displays (managing existing estate and potentially delivering new electronic screens)
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
31 Mar 2021, 17:16 BST
Last source update
15 Dec 2021, 15:55 GMT
Award evaluation window
30 Apr 2021 – …
Authority reference
000-FELC2992/000-FELC2992
FTS notice number
2021/S 000-031273
Classification (CPV)
Real-time passenger information systemTimetables
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-02a1be Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:677318)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
30 Apr 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
30 Apr 2021, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

30 Apr 2021 → 15 Dec 2021 · 4 dates
  1. Submission deadline
    30 Apr 2021, 12:00 BST
  2. Bids opened
    30 Apr 2021, 13:00 BST
  3. Bids must remain valid until
    31 Aug 2021, 23:59 BST
  4. Notice published
    15 Dec 2021, 15:55 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    15 Dec 2021, 15:55 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £303,5731 contract exc. VAT
Bids received 21 from SMEs
Contracts signed 1latest 16 Sept 2021

Contracts

  • Bus Publicity Timetable Software Supply/Support and Maintenance plus Hardware and Software Maintenance of a RTPI Base System and On Street Electronic Display Screens · 21st Century Passenger SystemsSME

    Signed
    16 Sept 2021
    Value
    £303,573
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
3 · Bus Publicity Timetable Software Supply/Support and Maintenance plus Hardware and Software Maintenance of a RTPI Base System and On Street Electronic Display Screens2bids · 2 electronic · 2 from abroad1——

Contracting authority & participating public bodies

Aberdeenshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Woodhill House, Westburn Road, Aberdeen, Scotland, AB16 5GBContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Aberdeen Sherriff CourtReview body ABERDEEN

Bidders & participating suppliers

1 commercial party on the notice
  • 21st Century Passenger SystemsAwarded supplier 12 Charter Point Way, Ashby-de-laZouch, Ashby, East Midlands, LE65 1NFContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria