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Published 14 Jan 2025, 09:27 GMT

Official UK procurement notice

Building Surveying Services · UK public procurement notice

Official notice

Authority: Highlands and Islands Enterprise·Consortium: 4 public authorities

Framework agreementServicesOpen procedureSME suitable

Sectors: Architecture & Engineering (71) Delivery: Scotland (UKM61)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 18 Feb 2025awarded 2 Apr 2025

What is being bought

Published requirement description

Activities may include Ad-hoc building consultancy including surveys and condition schedules, Dilapidations, Management of Health and Safety, Energy Efficiency, Reinstatement Cost Assessments (RCA), Condition Surveys, Planned Preventative Maintenance, Managing construction works, Architectural Design services and Procurement of tenders.

The Framework has a start date of 7.4.2025 and an end date of 6.4.2028 plus an optional 12 month extension.

Recurrence: HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the Framework, including any extension period.

CPV: Architectural and building-surveying services · Building surveying services

How this framework works

From the published notice

Places: up to 1 suppliers · 10 bids received (10.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published

Lot #1THIS FRAMEWORK HAS BEEN AWARDEDAwardedRenewal

THIS FRAMEWORK HAS BEEN AWARDED. The figure used in II.1.7 and V.2.4 is the estimated Framework value including the optional extension period. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland · Argyll and the Islands, Caithness and Sutherland, Inner Moray Firth, Lochaber, Skye and Wester Ross, Moray.

Extensions: HIE may require the supplier to provide additional services particularly with regard to demand and budgetary availability or where HIE’s strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. This may result in amendments to requirements under the Framework, including but not limited to: - reduction/ removal of Services, e.g., HIE actioning more of the services or elements of the services themselves - the addition of similar Services - increasing the volume of Services · It is expected that these services will be required from April 2025 for an initial period of 3 years, unless terminated in accordance with the provisions of the Framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.Variant bids: not allowed

71251000 Architectural and building-surveying services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 55%Price: 40%Environmental: 5%

Published sub-criteria (6)

Management & Delivery Methodology: 25%
Management & Delivery Team: 20%
Community Benefits: 5%
Fair Work: 5%
price: 40%
Sustainability: 5%

Published award criteria (8)

Cyber Security: pass/fail
Prompt Payment: pass/fail
Management & Delivery Methodology: 25%
Management & Delivery Team: 20%
Sustainability: 5%
Community Benefits: 5%
Fair Work: 5%
Price: 40%

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“Building Surveying Services” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the Framework, including any extension period.
First published: 14 Jan 2025, 09:27 GMT
Last source update: 2 Apr 2025, 14:41 BST
Award evaluation window: 18 Feb 2025 – …
Authority reference: FTS040
FTS notice number: 2025/S 000-012546
Classification (CPV): Architectural and building-surveying servicesBuilding surveying services
Delivery area: Scotland (UKM61)
Official registry OCID: ocds-h6vhtk-04cfbc Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Review and risk notes

Review procedure: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: (SC Ref:793601)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 18 Feb 2025, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 18 Feb 2025, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

18 Feb 2025 → 2 Apr 2025 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
18 Feb 2025, 12:00 GMT
Bids opened
18 Feb 2025, 12:00 GMT
Notice published
2 Apr 2025, 14:41 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
2 Apr 2025, 14:41 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 106 from SMEs

Contracts signed 1latest 2 Apr 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 012546-2025-FTS040-1
Signed
2 Apr 2025
Value
£451,216
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
10bids · 10 electronic · 10 from abroad	6	—	—

Contracting authority & participating public bodies

4 public bodies on the notice

Highlands and Islands Enterprise

Contracting authorityRegional or local agency/officeEconomic affairs An Lòchran, 10 Inverness Campus, Inverness, Scotland, IV2 5NAContact email, phone Published organisation website ↗

Consortium members and other public bodies

Cairngorm Mountain (Scotland) LtdContracting authority Aviemore, ScotlandContact email, phone
Inverness Campus Owners AssociationContracting authority Inverness Campus, Inverness, ScotlandContact email, phone
Wave Energy Scotland LimitedContracting authority Inverness, ScotlandContact email, phone

Dispute resolution & review bodies

Inverness Sheriff Court and Justice of the Peace CourtReview body InvernessContact email, phone

Framework contractors & participating bidders

1 commercial party on the notice

Hardies Property & Construction ConsultantsFramework contractor The Signature Building, 8 Pitreavie Court, Dunfermline, Scotland, KY11 8UUContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria