Unmodified official OCDS data retained by Tenderline for this procurement process.
Complete current OCDS release JSON
{
"id": "037150-2023",
"tag": [
"award",
"contract"
],
"bids": {
"statistics": [
{
"id": "1",
"value": 5,
"measure": "bids",
"relatedLot": "1"
},
{
"id": "2",
"value": 5,
"measure": "bids",
"relatedLot": "1"
},
{
"id": "3",
"value": 5,
"measure": "bids",
"relatedLot": "1"
}
]
},
"date": "2023-12-18T15:33:23Z",
"ocid": "ocds-h6vhtk-03c55f",
"buyer": {
"id": "GB-FTS-54773",
"name": "Portsmouth City Council"
},
"awards": [
{
"id": "037150-2023-1-1",
"title": "Framework (1st ranked), 18m+ contract and Individual Surveys Contract",
"status": "active",
"suppliers": [
{
"id": "GB-COH-11354060",
"name": "FR Consultants Ltd"
}
],
"relatedLots": [
"1"
]
},
{
"id": "037150-2023-2-2",
"title": "Framework (2nd Ranked)",
"status": "active",
"suppliers": [
{
"id": "GB-COH-OC420278",
"name": "Bailey Partnership (Consulting) LLP"
}
],
"relatedLots": [
"1"
]
},
{
"id": "037150-2023-3-3",
"title": "Framework (3rd Ranked)",
"status": "active",
"suppliers": [
{
"id": "GB-COH-08276458",
"name": "Vemco Consulting Ltd"
}
],
"relatedLots": [
"1"
]
}
],
"tender": {
"id": "ocds-h6vhtk-03c55f",
"lots": [
{
"id": "1",
"status": "cancelled",
"options": {
"description": "The contract for Individual surveys may be extended by another 3 years up to a maximum of 5 years in increments to be agreed."
},
"hasOptions": true,
"description": "At the same time as framework establishment the following two call off contracts were let and awarded to F R Consultants LLP from Portsmouth City Council:\n1) 18M+ PROJECT CONTRACT\n• Form of Contract: NEC 4 Professional Services Contract Option A\n• Duration: August 2023 to April 2024\n• Value: £2,166,557\n2) INDIVIDUAL SURVEYS CONTRACT\n• Form of Contract: NEC 4 Professional Services Contract Option E utilising Option X19 Task\nOrder draw down mechanism\n• Duration: 2 years from award with the potential for extension up to a maximum of 5 years in increments to be agreed.\n• Total Value: £1,828,046\nFRAMEWORK - SCOPE OF SERVICES\nTypically, services will be related to fire engineering consultancy and will include, but not be limited to the following:\n• Gap Analysis\n• Fire Door Surveys (Residential and Communal)\n• Compartmentation Survey Type 4\n• FRAEW to PAS9980\n• EWS1 Form\n• Structural Assessment / Inspection\n• Building Condition Survey\n• Fire Alarm and Systems Check Review\n• Fire and Rescue Service Equipment Review\n• Fire Strategies\n• Fire Risk Assessments\n• Building Safety Cases\n• Resident Engagement Strategies\n• Prioritisation of works and blocks\n• Existing building plans\n• H&S compliance items\nFRAMEWORK OPERATION - RE-RANKING\nRanking will remain fixed for the duration of the Framework but may be altered over the course of the framework as a result of:\n• Suspension, barring, insolvency\n• Re-ranking mini competition process\n• KPI performance\n• Procurement compliance\nGenerally, the re-ranking mini-competition process will not be undertaken at intervals of no more than 12 months except in exceptional circumstances.\nFRAMEWORK OPERATION - CALL OFF PROCESSES\nThe framework will allow for call off of contracts via either Direct Award or Mini-Competition as set out below.\nFRAMEWORK OPERATION - DIRECT AWARD CALL OFF PROCESS\nCall off contracts may be let via direct award in the following circumstances:\n• On a Ranked Basis - call-off contracts will be awarded to the highest ranked consultant where the services required may be commissioned without any substantive alterations to terms and pricing established at point of framework award. Where the highest ranked Consultant is unable to undertake the services due to performance and / or capacity issues, the second ranked Consultant may be approached, and so on.\n• On a Repeat Work Basis - where requirements are of a sufficiently similar nature to those being provided by a Consultant under a pre-existing contract let via the framework agreement and may be commissioned without any substantive alteration to terms and\npricing established at point of framework or call off award.\nRequirements may be considered sufficiently similar in nature where ALL of the factors below apply:\no The value of the call off contract is within approximately 50% above or below in value of a previous similar call off contract\no The scope of activities are materially similar in nature\no Similar building types / infrastructure\no The form of call of contract used includes for no changes to economic balance between the Client and the Consultant as the previous similar call off contract.\nFRAMEWORK OPERATION - MINI-COMPETITION CALL OFF PROCESS\nAs the council ideally wishes to work with one partner consultant over term of the framework, mini-competitions will generally only be run in the following circumstances:\n• Where not all the terms governing the provision of the services concerned are laid down in the framework agreement and associated template call-off contracts\n• Where there is a need to formulate more precisely or significantly depart from the terms of the relevant template call-off contract\n• Where there is a need to alter the pricing established at the point of framework award \n• As an alternative to direct award on a ranked basis following suspension or termination from the framework agreement of the previous number 1 ranked supplier or supplier who had\nundertaken similar services in the case of repeat work options\nFRAMEWORK OPERATION - CALL OFF CONTRACT TERMS\nCall off contracts via the framework agreement will be let using the NEC 4 Professional Services Contract or NEC 4 Professional Services Short Contract.\nFRAMEWORK OPERATION - PRICING & TIMESCALES\nThe following cost and timescale elements submitted at tender by the successful consultants will be held at framework level. These cost elements must be honoured throughout the term of the framework agreement on a meet or beat basis in respect of future call offs.\n• *Hourly rates\n• NEC 4 Fee Percentages (For NEC4 PSC Option A, NEC4 PSC option E and NEC4 PSSC)\n• *Rates held in price list for individual surveys which will be used to price the task orders\n(NEC4 PSC Option E + X19)\n• Lead in time for surveys and turnaround times for individual surveys\n*These cost elements may be subject to yearly increase subject to request and approval by the council as set out within the procurement documents.",
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
}
}
],
"items": [
{
"id": "1",
"relatedLot": "1",
"deliveryLocation": {
"description": "The council's property portfolio also encompass properties which are located within the boundaries of Havant Borough Council.\nThe framework agreement may also be accessed by Gosport Borough Council and Southampton City Council, however the council can provide no guarantees in respect of usage by these additional named Contracting Authorities."
},
"deliveryAddresses": [
{
"region": "UKJ31"
},
{
"region": "UKJ32"
},
{
"region": "UKJ35"
}
],
"additionalClassifications": [
{
"id": "71250000",
"scheme": "CPV",
"description": "Architectural, engineering and surveying services"
},
{
"id": "71300000",
"scheme": "CPV",
"description": "Engineering services"
},
{
"id": "71620000",
"scheme": "CPV",
"description": "Analysis services"
},
{
"id": "71631000",
"scheme": "CPV",
"description": "Technical inspection services"
}
]
}
],
"title": "Building Safety Consultancy - Framework Agreement",
"status": "complete",
"coveredBy": [
"GPA"
],
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"techniques": {
"hasFrameworkAgreement": true
},
"description": "Portsmouth City Council - the 'council' invited tenders from suitably qualified and experienced consultants for inclusion on a new multi-supplier fire & building safety services framework agreement.\nThe framework agreement will be used to source relevant services\nrequired to fulfil the council's landlord duties in respect of its portfolio of 15,000 social housing properties and 900 corporate assets. The scope of relevant framework services is summarised within Section II.2.4. below.\nThe framework agreement may also be accessed by Gosport Borough Council and Southampton City Council, however the council can provide no guarantees in respect of usage by these additional named Contracting Authorities.\nThree consultants have been appointed a place on the framework agreement on a ranked basis. Summary information on how the framework agreement will operate is set out within Section II.2.4. below.\nThe framework agreement has been established via, and concurrently with, the award of two significant council call off contracts, being \n1) 18m+ Project Contract for 36 weeks and \n2) Individual Surveys Contract for 2 years + optional ext. up to 5 years, \ndetails of which are summarised within Section II.2.4. below.\nTenderers submitted bids for both contracts and the council awarded both contracts to the overall highest scoring tenderer, F R Consultants Ltd, who was also appointed as the number 1 ranked consultant on the framework agreement. \nBailey Partnership LLP and Vemco Consulting Ltd were awarded 2nd and 3rd place on the framework respectively.\nThe framework agreement will run for a duration of 4 years from 10th August 2023 to 10th August 2027.\nTotal spend let via the framework agreement over the 4-year term is estimated at between £2.2M - £8.3M based upon the breakdown set out below:\n• Portsmouth City Council - Call Off Contract 1 '18m+ Project' = £1.2M - £2M\n• Portsmouth City Council - Call Off Contract 2 'Individual Surveys' = £1M - £1.5M (over max 5\nyear term)\n• *Portsmouth City Council - Call Off Contract 3 '11-18m Blocks' = £2.5M - £3M\n• **Gosport Borough Council = £400,000 - £600,000\n• **SCC Demand = £800,000 - £1.2M\n*This call off contract will only be let in the event that the Building Safety Regulator reduces the height of \"higher risk\" buildings to 11m during the term of the framework agreement. \n**These estimates are based upon values which were provided by each of the named Contracting Authorities. The council provides no guarantee in respect of the accuracy of these estimates or any guarantee that the Contracting Authorities will call off from the framework agreement.\nThe value of individual surveys commissioned via council (Call Off Contract 2) is expected to vary form between £500 to £15,000 per building. However, the council may also commission packages of surveys which may be of a higher value. These ranges are purely indicative and no minimum or maximum values for surveys or packages of surveys will apply.\nThe Council established the framework in accordance with the Open Procedure in accordance with Public Contracts Regulations 2015.",
"classification": {
"id": "71000000",
"scheme": "CPV",
"description": "Architectural, construction, engineering and inspection services"
},
"procurementMethod": "open",
"mainProcurementCategory": "services",
"procurementMethodDetails": "Open procedure"
},
"parties": [
{
"id": "GB-FTS-54773",
"name": "Portsmouth City Council",
"roles": [
"buyer"
],
"address": {
"region": "UKJ31",
"locality": "PORTSMOUTH",
"postalCode": "PO12AL",
"countryName": "United Kingdom",
"streetAddress": "Civic Offices,Guildhall Square"
},
"details": {
"url": "https://www.portsmouth.gov.uk/ext/business/business.aspx",
"classifications": [
{
"id": "REGIONAL_AUTHORITY",
"scheme": "TED_CA_TYPE",
"description": "Regional or local authority"
},
{
"id": "01",
"scheme": "COFOG",
"description": "General public services"
}
]
},
"identifier": {
"legalName": "Portsmouth City Council",
"noIdentifierRationale": "notOnAnyRegister"
},
"contactPoint": {
"name": "Procurement Service",
"email": "procurement@portsmouthcc.gov.uk",
"telephone": "+44 2392688235"
}
},
{
"id": "GB-COH-11354060",
"name": "FR Consultants Ltd",
"roles": [
"supplier"
],
"address": {
"region": "UK",
"locality": "Romsey",
"postalCode": "SO51 9AQ",
"countryName": "United Kingdom"
},
"details": {
"scale": "large"
},
"identifier": {
"id": "11354060",
"scheme": "GB-COH",
"legalName": "FR Consultants Ltd"
}
},
{
"id": "GB-COH-OC420278",
"name": "Bailey Partnership (Consulting) LLP",
"roles": [
"supplier"
],
"address": {
"region": "UK",
"locality": "Chichester",
"postalCode": "PO19 1LJ",
"countryName": "United Kingdom"
},
"details": {
"scale": "large"
},
"identifier": {
"id": "OC420278",
"scheme": "GB-COH",
"legalName": "Bailey Partnership (Consulting) LLP"
}
},
{
"id": "GB-COH-08276458",
"name": "Vemco Consulting Ltd",
"roles": [
"supplier"
],
"address": {
"region": "UK",
"locality": "Cambridge",
"postalCode": "CB4 0WX",
"countryName": "United Kingdom"
},
"details": {
"scale": "large"
},
"identifier": {
"id": "08276458",
"scheme": "GB-COH",
"legalName": "Vemco Consulting Ltd"
}
},
{
"id": "GB-FTS-42070",
"name": "The High Court of Justice",
"roles": [
"reviewBody"
],
"address": {
"locality": "London",
"postalCode": "WCA 2LL",
"countryName": "United Kingdom",
"streetAddress": "The Strand"
},
"identifier": {
"legalName": "The High Court of Justice"
},
"contactPoint": {
"telephone": "+44 2079476000"
}
}
],
"language": "en",
"contracts": [
{
"id": "037150-2023-1-1",
"title": "Framework (1st ranked), 18m+ contract and Individual Surveys Contract",
"value": {
"amount": 8300000,
"currency": "GBP"
},
"status": "active",
"awardID": "037150-2023-1-1",
"dateSigned": "2023-08-02T00:00:00+01:00"
},
{
"id": "037150-2023-2-2",
"title": "Framework (2nd Ranked)",
"value": {
"amount": 8300000,
"currency": "GBP"
},
"status": "active",
"awardID": "037150-2023-2-2",
"dateSigned": "2023-08-02T00:00:00+01:00"
},
{
"id": "037150-2023-3-3",
"title": "Framework (3rd Ranked)",
"value": {
"amount": 8300000,
"currency": "GBP"
},
"status": "active",
"awardID": "037150-2023-3-3",
"dateSigned": "2023-08-02T00:00:00+01:00"
}
],
"initiationType": "tender"
}Complete JSON history (2 releases)
18 Dec 2023 · 037150-2023 · award, contract
{
"id": "037150-2023",
"tag": [
"award",
"contract"
],
"bids": {
"statistics": [
{
"id": "1",
"value": 5,
"measure": "bids",
"relatedLot": "1"
},
{
"id": "2",
"value": 5,
"measure": "bids",
"relatedLot": "1"
},
{
"id": "3",
"value": 5,
"measure": "bids",
"relatedLot": "1"
}
]
},
"date": "2023-12-18T15:33:23Z",
"ocid": "ocds-h6vhtk-03c55f",
"buyer": {
"id": "GB-FTS-54773",
"name": "Portsmouth City Council"
},
"awards": [
{
"id": "037150-2023-1-1",
"title": "Framework (1st ranked), 18m+ contract and Individual Surveys Contract",
"status": "active",
"suppliers": [
{
"id": "GB-COH-11354060",
"name": "FR Consultants Ltd"
}
],
"relatedLots": [
"1"
]
},
{
"id": "037150-2023-2-2",
"title": "Framework (2nd Ranked)",
"status": "active",
"suppliers": [
{
"id": "GB-COH-OC420278",
"name": "Bailey Partnership (Consulting) LLP"
}
],
"relatedLots": [
"1"
]
},
{
"id": "037150-2023-3-3",
"title": "Framework (3rd Ranked)",
"status": "active",
"suppliers": [
{
"id": "GB-COH-08276458",
"name": "Vemco Consulting Ltd"
}
],
"relatedLots": [
"1"
]
}
],
"tender": {
"id": "ocds-h6vhtk-03c55f",
"lots": [
{
"id": "1",
"status": "cancelled",
"options": {
"description": "The contract for Individual surveys may be extended by another 3 years up to a maximum of 5 years in increments to be agreed."
},
"hasOptions": true,
"description": "At the same time as framework establishment the following two call off contracts were let and awarded to F R Consultants LLP from Portsmouth City Council:\n1) 18M+ PROJECT CONTRACT\n• Form of Contract: NEC 4 Professional Services Contract Option A\n• Duration: August 2023 to April 2024\n• Value: £2,166,557\n2) INDIVIDUAL SURVEYS CONTRACT\n• Form of Contract: NEC 4 Professional Services Contract Option E utilising Option X19 Task\nOrder draw down mechanism\n• Duration: 2 years from award with the potential for extension up to a maximum of 5 years in increments to be agreed.\n• Total Value: £1,828,046\nFRAMEWORK - SCOPE OF SERVICES\nTypically, services will be related to fire engineering consultancy and will include, but not be limited to the following:\n• Gap Analysis\n• Fire Door Surveys (Residential and Communal)\n• Compartmentation Survey Type 4\n• FRAEW to PAS9980\n• EWS1 Form\n• Structural Assessment / Inspection\n• Building Condition Survey\n• Fire Alarm and Systems Check Review\n• Fire and Rescue Service Equipment Review\n• Fire Strategies\n• Fire Risk Assessments\n• Building Safety Cases\n• Resident Engagement Strategies\n• Prioritisation of works and blocks\n• Existing building plans\n• H&S compliance items\nFRAMEWORK OPERATION - RE-RANKING\nRanking will remain fixed for the duration of the Framework but may be altered over the course of the framework as a result of:\n• Suspension, barring, insolvency\n• Re-ranking mini competition process\n• KPI performance\n• Procurement compliance\nGenerally, the re-ranking mini-competition process will not be undertaken at intervals of no more than 12 months except in exceptional circumstances.\nFRAMEWORK OPERATION - CALL OFF PROCESSES\nThe framework will allow for call off of contracts via either Direct Award or Mini-Competition as set out below.\nFRAMEWORK OPERATION - DIRECT AWARD CALL OFF PROCESS\nCall off contracts may be let via direct award in the following circumstances:\n• On a Ranked Basis - call-off contracts will be awarded to the highest ranked consultant where the services required may be commissioned without any substantive alterations to terms and pricing established at point of framework award. Where the highest ranked Consultant is unable to undertake the services due to performance and / or capacity issues, the second ranked Consultant may be approached, and so on.\n• On a Repeat Work Basis - where requirements are of a sufficiently similar nature to those being provided by a Consultant under a pre-existing contract let via the framework agreement and may be commissioned without any substantive alteration to terms and\npricing established at point of framework or call off award.\nRequirements may be considered sufficiently similar in nature where ALL of the factors below apply:\no The value of the call off contract is within approximately 50% above or below in value of a previous similar call off contract\no The scope of activities are materially similar in nature\no Similar building types / infrastructure\no The form of call of contract used includes for no changes to economic balance between the Client and the Consultant as the previous similar call off contract.\nFRAMEWORK OPERATION - MINI-COMPETITION CALL OFF PROCESS\nAs the council ideally wishes to work with one partner consultant over term of the framework, mini-competitions will generally only be run in the following circumstances:\n• Where not all the terms governing the provision of the services concerned are laid down in the framework agreement and associated template call-off contracts\n• Where there is a need to formulate more precisely or significantly depart from the terms of the relevant template call-off contract\n• Where there is a need to alter the pricing established at the point of framework award \n• As an alternative to direct award on a ranked basis following suspension or termination from the framework agreement of the previous number 1 ranked supplier or supplier who had\nundertaken similar services in the case of repeat work options\nFRAMEWORK OPERATION - CALL OFF CONTRACT TERMS\nCall off contracts via the framework agreement will be let using the NEC 4 Professional Services Contract or NEC 4 Professional Services Short Contract.\nFRAMEWORK OPERATION - PRICING & TIMESCALES\nThe following cost and timescale elements submitted at tender by the successful consultants will be held at framework level. These cost elements must be honoured throughout the term of the framework agreement on a meet or beat basis in respect of future call offs.\n• *Hourly rates\n• NEC 4 Fee Percentages (For NEC4 PSC Option A, NEC4 PSC option E and NEC4 PSSC)\n• *Rates held in price list for individual surveys which will be used to price the task orders\n(NEC4 PSC Option E + X19)\n• Lead in time for surveys and turnaround times for individual surveys\n*These cost elements may be subject to yearly increase subject to request and approval by the council as set out within the procurement documents.",
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
}
}
],
"items": [
{
"id": "1",
"relatedLot": "1",
"deliveryLocation": {
"description": "The council's property portfolio also encompass properties which are located within the boundaries of Havant Borough Council.\nThe framework agreement may also be accessed by Gosport Borough Council and Southampton City Council, however the council can provide no guarantees in respect of usage by these additional named Contracting Authorities."
},
"deliveryAddresses": [
{
"region": "UKJ31"
},
{
"region": "UKJ32"
},
{
"region": "UKJ35"
}
],
"additionalClassifications": [
{
"id": "71250000",
"scheme": "CPV",
"description": "Architectural, engineering and surveying services"
},
{
"id": "71300000",
"scheme": "CPV",
"description": "Engineering services"
},
{
"id": "71620000",
"scheme": "CPV",
"description": "Analysis services"
},
{
"id": "71631000",
"scheme": "CPV",
"description": "Technical inspection services"
}
]
}
],
"title": "Building Safety Consultancy - Framework Agreement",
"status": "complete",
"coveredBy": [
"GPA"
],
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"techniques": {
"hasFrameworkAgreement": true
},
"description": "Portsmouth City Council - the 'council' invited tenders from suitably qualified and experienced consultants for inclusion on a new multi-supplier fire & building safety services framework agreement.\nThe framework agreement will be used to source relevant services\nrequired to fulfil the council's landlord duties in respect of its portfolio of 15,000 social housing properties and 900 corporate assets. The scope of relevant framework services is summarised within Section II.2.4. below.\nThe framework agreement may also be accessed by Gosport Borough Council and Southampton City Council, however the council can provide no guarantees in respect of usage by these additional named Contracting Authorities.\nThree consultants have been appointed a place on the framework agreement on a ranked basis. Summary information on how the framework agreement will operate is set out within Section II.2.4. below.\nThe framework agreement has been established via, and concurrently with, the award of two significant council call off contracts, being \n1) 18m+ Project Contract for 36 weeks and \n2) Individual Surveys Contract for 2 years + optional ext. up to 5 years, \ndetails of which are summarised within Section II.2.4. below.\nTenderers submitted bids for both contracts and the council awarded both contracts to the overall highest scoring tenderer, F R Consultants Ltd, who was also appointed as the number 1 ranked consultant on the framework agreement. \nBailey Partnership LLP and Vemco Consulting Ltd were awarded 2nd and 3rd place on the framework respectively.\nThe framework agreement will run for a duration of 4 years from 10th August 2023 to 10th August 2027.\nTotal spend let via the framework agreement over the 4-year term is estimated at between £2.2M - £8.3M based upon the breakdown set out below:\n• Portsmouth City Council - Call Off Contract 1 '18m+ Project' = £1.2M - £2M\n• Portsmouth City Council - Call Off Contract 2 'Individual Surveys' = £1M - £1.5M (over max 5\nyear term)\n• *Portsmouth City Council - Call Off Contract 3 '11-18m Blocks' = £2.5M - £3M\n• **Gosport Borough Council = £400,000 - £600,000\n• **SCC Demand = £800,000 - £1.2M\n*This call off contract will only be let in the event that the Building Safety Regulator reduces the height of \"higher risk\" buildings to 11m during the term of the framework agreement. \n**These estimates are based upon values which were provided by each of the named Contracting Authorities. The council provides no guarantee in respect of the accuracy of these estimates or any guarantee that the Contracting Authorities will call off from the framework agreement.\nThe value of individual surveys commissioned via council (Call Off Contract 2) is expected to vary form between £500 to £15,000 per building. However, the council may also commission packages of surveys which may be of a higher value. These ranges are purely indicative and no minimum or maximum values for surveys or packages of surveys will apply.\nThe Council established the framework in accordance with the Open Procedure in accordance with Public Contracts Regulations 2015.",
"classification": {
"id": "71000000",
"scheme": "CPV",
"description": "Architectural, construction, engineering and inspection services"
},
"procurementMethod": "open",
"mainProcurementCategory": "services",
"procurementMethodDetails": "Open procedure"
},
"parties": [
{
"id": "GB-FTS-54773",
"name": "Portsmouth City Council",
"roles": [
"buyer"
],
"address": {
"region": "UKJ31",
"locality": "PORTSMOUTH",
"postalCode": "PO12AL",
"countryName": "United Kingdom",
"streetAddress": "Civic Offices,Guildhall Square"
},
"details": {
"url": "https://www.portsmouth.gov.uk/ext/business/business.aspx",
"classifications": [
{
"id": "REGIONAL_AUTHORITY",
"scheme": "TED_CA_TYPE",
"description": "Regional or local authority"
},
{
"id": "01",
"scheme": "COFOG",
"description": "General public services"
}
]
},
"identifier": {
"legalName": "Portsmouth City Council",
"noIdentifierRationale": "notOnAnyRegister"
},
"contactPoint": {
"name": "Procurement Service",
"email": "procurement@portsmouthcc.gov.uk",
"telephone": "+44 2392688235"
}
},
{
"id": "GB-COH-11354060",
"name": "FR Consultants Ltd",
"roles": [
"supplier"
],
"address": {
"region": "UK",
"locality": "Romsey",
"postalCode": "SO51 9AQ",
"countryName": "United Kingdom"
},
"details": {
"scale": "large"
},
"identifier": {
"id": "11354060",
"scheme": "GB-COH",
"legalName": "FR Consultants Ltd"
}
},
{
"id": "GB-COH-OC420278",
"name": "Bailey Partnership (Consulting) LLP",
"roles": [
"supplier"
],
"address": {
"region": "UK",
"locality": "Chichester",
"postalCode": "PO19 1LJ",
"countryName": "United Kingdom"
},
"details": {
"scale": "large"
},
"identifier": {
"id": "OC420278",
"scheme": "GB-COH",
"legalName": "Bailey Partnership (Consulting) LLP"
}
},
{
"id": "GB-COH-08276458",
"name": "Vemco Consulting Ltd",
"roles": [
"supplier"
],
"address": {
"region": "UK",
"locality": "Cambridge",
"postalCode": "CB4 0WX",
"countryName": "United Kingdom"
},
"details": {
"scale": "large"
},
"identifier": {
"id": "08276458",
"scheme": "GB-COH",
"legalName": "Vemco Consulting Ltd"
}
},
{
"id": "GB-FTS-42070",
"name": "The High Court of Justice",
"roles": [
"reviewBody"
],
"address": {
"locality": "London",
"postalCode": "WCA 2LL",
"countryName": "United Kingdom",
"streetAddress": "The Strand"
},
"identifier": {
"legalName": "The High Court of Justice"
},
"contactPoint": {
"telephone": "+44 2079476000"
}
}
],
"language": "en",
"contracts": [
{
"id": "037150-2023-1-1",
"title": "Framework (1st ranked), 18m+ contract and Individual Surveys Contract",
"value": {
"amount": 8300000,
"currency": "GBP"
},
"status": "active",
"awardID": "037150-2023-1-1",
"dateSigned": "2023-08-02T00:00:00+01:00"
},
{
"id": "037150-2023-2-2",
"title": "Framework (2nd Ranked)",
"value": {
"amount": 8300000,
"currency": "GBP"
},
"status": "active",
"awardID": "037150-2023-2-2",
"dateSigned": "2023-08-02T00:00:00+01:00"
},
{
"id": "037150-2023-3-3",
"title": "Framework (3rd Ranked)",
"value": {
"amount": 8300000,
"currency": "GBP"
},
"status": "active",
"awardID": "037150-2023-3-3",
"dateSigned": "2023-08-02T00:00:00+01:00"
}
],
"initiationType": "tender"
}28 Apr 2023 · 012406-2023 · tender
{
"id": "012406-2023",
"tag": [
"tender"
],
"date": "2023-04-28T17:57:58+01:00",
"ocid": "ocds-h6vhtk-03c55f",
"buyer": {
"id": "GB-FTS-73086",
"name": "Portsmouth City Council"
},
"tender": {
"id": "ocds-h6vhtk-03c55f",
"lots": [
{
"id": "1",
"value": {
"amount": 8300000,
"currency": "GBP"
},
"status": "active",
"hasOptions": false,
"hasRenewal": false,
"description": "COUNCIL CALL OFF CONTRACTS - SUMMARY INFORMATION \n1)\t18M+ PROJECT CONTRACT \n•\tForm of Contract: NEC 4 Professional Services Contract Option A \n•\tDuration: July 2023 to March 2024 subject to consultant programme \n•\tEstimated Value: £1.2M - £2M \n2)\tINDIVIDUAL SURVEYS CONTRACT \n•\tForm of Contract: NEC 4 Professional Services Contract Option E utilising Option X19 Task Order draw down mechanism\n•\tDuration: 2 years from award with the potential for extension up to a maximum of 5 years in increments to be agreed.\n•\tEstimated Value: £200,000 - £300,000 per annum \nFRAMEWORK - SCOPE OF SERVICES\nTypically, services will be related to fire engineering consultancy and will include, but not be limited to the following: \n•\tGap Analysis \n•\tFire Door Surveys (Residential and Communal) \n•\tCompartmentation Survey Type 4 \n•\tFRAEW to PAS9980 \n•\tEWS1 Form \n•\tStructural Assessment / Inspection \n•\tBuilding Condition Survey \n•\tFire Alarm and Systems Check Review \n•\tFire and Rescue Service Equipment Review\n•\tFire Strategies \n•\tFire Risk Assessments\n•\tBuilding Safety Cases \n•\tResident Engagement Strategies \n•\tPrioritisation of works and blocks \n•\tExisting building plans \n•\tH&S compliance items \nFRAMEWORK OPERATION - RE-RANKING\nRanking will remain fixed for the duration of the Framework but may be altered over the course of the framework as a result of:\n•\tSuspension, barring, insolvency \n•\tRe-ranking mini competition process\n•\tKPI performance \n•\tProcurement compliance \nGenerally, the re-ranking mini-competition process will not be undertaken at intervals of no more than 12 months except in exceptional circumstances. \nFRAMEWORK OPERATION - CALL OFF PROCESSES\nOnce established, the framework will allow for call off of contracts via either Direct Award or Mini-Competition as set out below. \nFRAMEWORK OPERATION - DIRECT AWARD CALL OFF PROCESS\nCall off contracts may be let via direct award in the following circumstances: \n•\tOn a Ranked Basis - call-off contracts will be awarded to the highest ranked consultant where the services required may be commissioned without any substantive alterations to terms and pricing established at point of framework award. Where the highest ranked Consultant is unable to undertake the services due to performance and / or capacity issues, the second ranked Consultant may be approached, and so on. \n•\tOn a Repeat Work Basis - where requirements are of a sufficiently similar nature to those being provided by a Consultant under a pre-existing contract let via the framework agreement and may be commissioned without any substantive alteration to terms and pricing established at point of framework or call off award. \nRequirements may be considered sufficiently similar in nature where ALL of the factors below apply:\no\tThe value of the call off contract is within approximately 50% above or below in value of a previous similar call off contract\no\tThe scope of activities are materially similar in nature\no\tSimilar building types / infrastructure\no\tThe form of call of contract used includes for no changes to economic balance between the Client and the Consultant as the previous similar call off contract\nFRAMEWORK OPERATION - MINI-COMPETITION CALL OFF PROCESS\nAs the council ideally wishes to work with one partner consultant over term of the framework, mini-competitions will generally only be run in the following circumstances:\n•\tWhere not all the terms governing the provision of the services concerned are laid down in the framework agreement and associated template call-off contracts\n•\tWhere there is a need to formulate more precisely or significantly depart from the terms of the relevant template call-off contract\n•\tWhere there is a need to alter the pricing established at the point of framework award \n•\tAs an alternative to direct award on a ranked basis following suspension or termination from the framework agreement of the previous number 1 ranked supplier or supplier who had undertaken similar services in the case of repeat work options\nFRAMEWORK OPERATION - CALL OFF CONTRACT TERMS\nCall off contracts established via the framework agreement will be let using the NEC 4 Professional Services Contract or NEC 4 Professional Services Short Contract.\nFRAMEWORK OPERATION - PRICING & TIMESCALES\nThe following cost and timescale elements submitted at tender by the successful consultants will be held at framework level. These cost elements must be honoured throughout the term of the framework agreement on a meet or beat basis in respect of future call offs.\n•\t*Hourly rates\n•\tNEC 4 Fee Percentages (For NEC4 PSC Option A, NEC4 PSC option E and NEC4 PSSC)\n•\t*Rates held in price list for individual surveys which will be used to price the task orders (NEC4 PSC Option E + X19)\n•\tLead in time for surveys and turnaround times for individual surveys\n*These cost elements may be subject to yearly increase subject to request and approval by the council as set out within the procurement documents.",
"contractPeriod": {
"durationInDays": 1440
},
"submissionTerms": {
"variantPolicy": "notAllowed"
}
}
],
"items": [
{
"id": "1",
"relatedLot": "1",
"deliveryLocation": {
"description": "The council's property portfolio also encompass properties which are located within the boundaries of Havant Borough Council. \nThe framework agreement may also be accessed by Gosport Borough Council and Southampton City Council, however the council can provide no guarantees in respect of usage by these additional named Contracting Authorities."
},
"deliveryAddresses": [
{
"region": "UKJ31"
},
{
"region": "UKJ32"
},
{
"region": "UKJ35"
}
],
"additionalClassifications": [
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"scheme": "CPV",
"description": "Architectural, engineering and surveying services"
},
{
"id": "71300000",
"scheme": "CPV",
"description": "Engineering services"
},
{
"id": "71620000",
"scheme": "CPV",
"description": "Analysis services"
},
{
"id": "71631000",
"scheme": "CPV",
"description": "Technical inspection services"
}
]
}
],
"title": "Building Safety Consultancy - Framework Agreement",
"value": {
"amount": 8300000,
"currency": "GBP"
},
"status": "active",
"coveredBy": [
"GPA"
],
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"bidOpening": {
"date": "2023-05-30T12:05:00+01:00"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"recurrence": {
"description": "April 2027 subject to the council having ongoing requirements for the services covered under this framework agreement."
},
"techniques": {
"frameworkAgreement": {
"maximumParticipants": 4
},
"hasFrameworkAgreement": true
},
"awardPeriod": {
"startDate": "2023-05-30T12:05:00+01:00"
},
"description": "Portsmouth City Council - the 'council' - is inviting tenders from suitably qualified and experienced consultants for inclusion on a new multi-supplier fire & building safety services framework agreement. \nThe framework agreement will be used to source relevant services \nrequired to fulfil the council's landlord duties in respect of its portfolio of 15,000 social housing properties and 900 corporate assets. The scope of relevant framework services is summarised within Section II.2.4. below. \nThe framework agreement may also be accessed by Gosport Borough Council and Southampton City Council, however the council can provide no guarantees in respect of usage by these additional named Contracting Authorities.\nBetween 3-4 consultants will be appointed a place on the framework agreement on a ranked basis. Summary information on how the framework agreement will operate is set out within Section II.2.4. below.\nThe framework agreement will established via, and concurrently with, the award of two significant council call off contracts, being 1) 18m+ Project Contract and 2) Individual Surveys Contract, details of which are summarised within Section II.2.4. below.\nTenderers must submit bids for both contracts and it is intended that the council will award both contracts to the overall highest scoring tenderer who will also be appointed as the number 1 ranked consultant on the framework agreement. In order to ensure consistency the council is not pursuing a Lotted multiple award strategy for the call off contracts in this instance. \nThe target date for award of the framework agreement and call off contracts referred to above is 13th July 2023 with commencement immediately following execution of the framework agreements and call off contracts. The framework agreement will then run for a duration of 4 years. \nTotal spend let via the framework agreement over the 4-year term is estimated at between £2.2M - £8.3M based upon the breakdown set out below:\n•\tPortsmouth City Council - Call Off Contract 1 '18m+ Project' = £1.2M - £2M \n•\tPortsmouth City Council - Call Off Contract 2 'Individual Surveys' = £1M - £1.5M (over max 5 year term)\n•\t*Portsmouth City Council - Call Off Contract 3 '11-18m Blocks' = £2.5M - £3M \n•\t**Gosport Borough Council = £400,000 - £600,000 \n•\t**SCC Demand = £800,000 - £1.2M\n*This call off contract will only be let in the event that the Building Safety Regulator reduces the height of \"higher risk\" buildings to 11m during the term of the framework agreement.\n**These estimates are based upon values which have been provided by each of the named Contracting Authorities. The council provides no guarantee in respect of the accuracy of these estimates or any guarantee that the Contracting Authorities will call off from the framework agreement.\nThe value of individual surveys commissioned via council Call Off Contract 2) is expected to vary form between £500 to £15,000 per building. However, the council may also commission packages of surveys which may be of a higher value. These ranges are purely indicative and no minimum or maximum values for surveys or packages of surveys will apply. \nThe Council will establish the framework in accordance with the Open Procedure in accordance with Public Contracts Regulations 2015 following the timetable set out below: \n•\tFTS Notice & Tender Issue - 28th April 2023 \n•\tClarification Deadline - 19th May 2023 @ 23:59\n•\tTender Return Deadline - 30th May 2023 @ 12:00 (Noon)\n•\tNotification of award and Standstill / S20 Commencement - 12th June 2023 \n•\tEnd of Standstill Period - 22nd June 2023 \n•\tEnd of Section 20 Notice Period - 12th July 2023 \n•\tAward of Framework Agreement & Call Off Contracts 1) & 2) - 13th July 2023 \nApplication is via submission of completed tender via Council's e-sourcing system (accessible via https://in-tendhost.co.uk/portsmouthcc/aspx/home) which will be used to administrate the procurement process.",
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"endDate": "2023-05-30T12:00:00+01:00"
},
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"classification": {
"id": "71000000",
"scheme": "CPV",
"description": "Architectural, construction, engineering and inspection services"
},
"submissionTerms": {
"languages": [
"en"
]
},
"submissionMethod": [
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],
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"mainProcurementCategory": "services",
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"parties": [
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"id": "GB-FTS-73086",
"name": "Portsmouth City Council",
"roles": [
"buyer"
],
"address": {
"region": "UKJ31",
"locality": "PORTSMOUTH",
"postalCode": "PO1 2AL",
"countryName": "United Kingdom",
"streetAddress": "Civic Offices, Guildhall Square"
},
"details": {
"url": "https://www.portsmouth.gov.uk/ext/business/business.aspx",
"classifications": [
{
"id": "REGIONAL_AUTHORITY",
"scheme": "TED_CA_TYPE",
"description": "Regional or local authority"
},
{
"id": "01",
"scheme": "COFOG",
"description": "General public services"
}
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"url": "https://in-tendhost.co.uk/portsmouthcc/aspx/home",
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"telephone": "+44 2392688235"
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{
"id": "GB-FTS-42070",
"name": "The High Court of Justice",
"roles": [
"reviewBody"
],
"address": {
"locality": "London",
"postalCode": "WCA 2LL",
"countryName": "United Kingdom",
"streetAddress": "The Strand"
},
"identifier": {
"legalName": "The High Court of Justice"
},
"contactPoint": {
"telephone": "+44 2079476000"
}
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],
"language": "en",
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}