Find a TenderAwarded

Published 7 Dec 2022, 10:39 GMT

Official UK procurement notice

Building Management Systems Maintenance and Upgrades

Authority: London School of Hygiene & Tropical Medicine (Education)

ServicesOpen procedure

Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50)Architecture & Engineering (71) Delivery: London (UKI)

Published estimate£1,025,000≈ £205k / year

Submissions closed 31 Jan 2023awarded 23 Mar 2023

Awarded to Powell System Engineering Ltd

Contract term 5 yrsends 31 Mar 2028 · extension options published · starts 1 Apr 2023

What is being bought

Published requirement description

LSHTM has awarded a contract for the maintenance, repair, upgrading, modification and remote monitoring of Building Management Systems manufactured by Distech Controls and Satchwell and located in buildings in Bloomsbury (London WC1). The contract will have a 5-year primary term and options to extend for 2 additional years.

CPV: Electrical engineering installation works · Energy-management services · Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published

Lot #1LSHTM's Building Management Systems, installed in buildings located in Bloomsbury…AwardedRenewal 5 yrsPublished value£1,025,000

LSHTM's Building Management Systems, installed in buildings located in Bloomsbury (London WC1), require maintenance, improvement and monitoring. The core services will be planned preventative maintenance (104 engineer days per year rising to 128 from 2025), callouts, reactive repairs and 24/7/365 remote monitoring. There will also be ongoing requirements for small works (upgrades and modifications) including a project to be delivered in 2023 (the South Courtyard Upgrade). The contractor will deploy engineers who are qualified to work on Distech Controls BMS systems and able to support end-of-life Satchwell systems.

Contract period: 1 Apr 2023 – 31 Mar 2028 (5 yrs)

Delivery: London · Bloomsbury

Extensions: There will be 2 x 1-year extension options.Variant bids: not allowed

45315100 Electrical engineering installation works 71314200 Energy-management services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (2)

Technical: 70%
price: 30%

Published award criteria (2)

Technical: 70
Price: 30

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 7 Dec 2022, 10:39 GMT
Last source update: 23 Mar 2023, 14:39 GMT
Award evaluation window: 31 Jan 2023 – …
Authority reference: LSHTM-2022-77
FTS notice number: 2023/S 000-008507
Classification (CPV): Electrical engineering installation worksEnergy-management servicesRepair and maintenance services of building installations
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-038b51 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 31 Jan 2023, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 31 Jan 2023, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

31 Jan 2023 → 1 Apr 2023 · 4 dates

Submission deadline
31 Jan 2023, 12:00 GMT
Bids opened
31 Jan 2023, 12:00 GMT
Notice published
23 Mar 2023, 14:39 GMT
Contract starts
1 Apr 2023, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
23 Mar 2023, 14:39 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,025,0001 contract exc. VAT

Bids received 3

Contracts signed 1latest 23 Mar 2023

Awarded to	Value	Date	Status
Powell System Engineering LtdSME	£1,025,000 †	—	Awarded

Contracts

Building Management Systems Maintenance and Upgrades · Powell System Engineering LtdSME
Signed
23 Mar 2023
Value
£1,025,000
Period
… – 31 Mar 2028
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3bids · 3 electronic	—	—	—

Contracting authority & participating public bodies

London School of Hygiene & Tropical Medicine

Contracting authorityEducationBody governed by public lawEducation RC000330 Keppel Street, London, London, WC1E 7HTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

The Royal Courts of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice

Powell System Engineering LtdAwarded supplier591 6010 52 Unit 2 Fitzroy Business Park Sandy Lane , Sidcup, UK, DA14 5NLContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria