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AwardedFind a Tender · award

Building Maintenance Services

Buyer: Abertay University →

BuyerAbertay University
StatusAwarded
DeadlineNot published
ValueValue not published
Published18 Dec 2025

What is being bought

It is the intention of the University to establish a contract with a single, competent contractor for the comprehensive provision of building services maintenance services across its estate. The purpose of this contract is to ensure a consistent, efficient, and high-quality approach to maintaining the University’s buildings, supporting both statutory compliance and operational excellence. The successful contractor will be required to deliver the following core services: Planned Preventative Maintenance (PPM) The contractor shall develop and implement a structured PPM programme covering all critical building systems, fabric, and equipment. This programme must be designed to: - Extend the lifespan of assets - Minimise unplanned downtime and disruption - Ensure full compliance with all relevant health, safety, and statutory regulations - Maintain accurate maintenance records and schedules - Include provisions for equipment that remains under manufacturer or supplier warranty, ensuring that a required parts or components are sourced and supplied in accordance with the terms of the warranty, at no additional cost to the University Emergency Maintenance Response (24/7 Coverage) - The contractor must provide around the clock emergency support service, available 24 hours a day, 7 days a week. This service shall: - Respond promptly to urgent issues affecting health and safety, security, or core operations - Deploy qualified personnel within agreed response times - Offer clear communication and incident reporting protocols The contractor will be expected to demonstrate the capacity and resources necessary to deliver services across multiple University sites, including academic buildings. These buildings will be: - Kydd Building - Old College Building - Library Building - Annie Lamont Café Building The university places a strong emphasis on sustainability, health and safety, and cost efficiency, and expects the appointed contractor to support these strategic priorities throughout the duration of the contract.

Delivery location

UKM71

Categories

Building services 71315000Building services 71315000

Lot details

Lot 1

It is the intention of the University to establish a contract with a single, competent contractor for the comprehensive provision of building services maintenance services across its estate. The purpose of this contract is to ensure a consistent, efficient, and high-quality approach to maintaining the University’s buildings, supporting both statutory compliance and operational excellence. The successful contractor will be required to deliver the following core services: Planned Preventative Maintenance (PPM) - The contractor shall develop and implement a structured PPM programme covering all critical building systems, fabric, and equipment. This programme must be designed to: - Extend the lifespan of assets - Minimise unplanned downtime and disruption - Ensure full compliance with all relevant health, safety, and statutory regulations - Maintain accurate maintenance records and schedules - Include provisions for equipment that remains under manufacturer or supplier warranty, ensuring that a required parts or components are sourced and supplied in accordance with the terms of the warranty, at no additional cost to the University Emergency Maintenance Response (24/7 Coverage) - The contractor must provide around the clock emergency support service, available 24 hours a day, 7 days a week. This service shall: - Respond promptly to urgent issues affecting health and safety, security, or core operations - Deploy qualified personnel within agreed response times - Offer clear communication and incident reporting protocols The contractor will be expected to demonstrate the capacity and resources necessary to deliver services across multiple University sites, including academic buildings. These buildings will be: - Kydd Building - Old College Building - Library Building - Annie Lamont Café Building The university places a strong emphasis on sustainability, health and safety, and cost efficiency, and expects the appointed contractor to support these strategic priorities throughout the duration of the contract.

Statuscancelled

Award criteria
Techncial — 60
price — 40

What is included

ItemCategoryQuantity
1Building servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 71. The category anchor is Building services (71315000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 715,4134 median · 32.3 average (1,824 of 5,413 with a bid count)4.1 average (2,024 of 5,413 with named award suppliers)Not published
Same buyer0Not publishedNot publishedNot published
Delivery region: UKM71274 median · 8.3 average (9 of 27 with a bid count)3.2 average (10 of 27 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

084514-2025-121-AU-EST-2425-1

Statusactive
Value£375,000

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-058d63
Latest release ID084514-2025
Latest release timestampThu Dec 18 2025 15:15:26 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release4

Notice history

DateEventReference
18 Dec 2025award, contract084514-2025
25 Aug 2025tender051093-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (2 releases)
18 Dec 2025 · 084514-2025 · award, contract
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25 Aug 2025 · 051093-2025 · tender
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            {
              "name": "Techncial",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed",
          "electronicCataloguePolicy": "required"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Abertay University\nBell Street\nDundee\nDD1 1HG"
        },
        "deliveryAddresses": [
          {
            "region": "UKM71"
          }
        ],
        "additionalClassifications": [
          {
            "id": "71315000",
            "scheme": "CPV",
            "description": "Building services"
          }
        ]
      }
    ],
    "title": "Building Maintenance Services",
    "value": {
      "amount": 300000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2025-10-03T12:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2025-10-03T12:00:00+01:00"
    },
    "description": "It is the intention of the University to establish a contract with a single, competent contractor for the comprehensive provision of building services maintenance services across its estate. The purpose of this contract is to ensure a consistent, efficient, and high-quality approach to maintaining the University’s buildings, supporting both statutory compliance and operational excellence.\nThe successful contractor will be required to deliver the following core services:\nPlanned Preventative Maintenance (PPM)\nThe contractor shall develop and implement a structured PPM programme covering all critical building systems, fabric, and equipment. This programme must be designed to:\n- Extend the lifespan of assets\n- Minimise unplanned downtime and disruption\n- Ensure full compliance with all relevant health, safety, and statutory regulations\n- Maintain accurate maintenance records and schedules\n- Include provisions for equipment that remains under manufacturer or supplier warranty, ensuring that a required parts or components are sourced and supplied in accordance with the terms of the warranty, at no additional cost to the University\nEmergency Maintenance Response (24/7 Coverage)\n- The contractor must provide around the clock emergency support service, available 24 hours a day, 7 days a week. This service shall:\n- Respond promptly to urgent issues affecting health and safety, security, or core operations\n- Deploy qualified personnel within agreed response times\n- Offer clear communication and incident reporting protocols\nThe contractor will be expected to demonstrate the capacity and resources necessary to deliver services across multiple University sites, including academic buildings. These buildings will be:\n- Kydd Building\n- Old College Building\n- Library Building\n- Annie Lamont Café Building\nThe university places a strong emphasis on sustainability, health and safety, and cost efficiency, and expects the appointed contractor to support these strategic priorities throughout the duration of the contract.",
    "tenderPeriod": {
      "endDate": "2025-10-03T12:00:00+01:00"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "71315000",
      "scheme": "CPV",
      "description": "Building services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2025-10-30T23:59:59Z"
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/go/039239270198E164A0E0",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-12374",
      "name": "Abertay University",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UK",
        "locality": "Dundee",
        "postalCode": "DD1 1HG",
        "countryName": "United Kingdom",
        "streetAddress": "Bell Street"
      },
      "details": {
        "url": "http://www.abertay.ac.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00103",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Abertay University"
      },
      "contactPoint": {
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/go/039239270198E164A0E0",
        "name": "Nicci Robertson",
        "email": "procurement@abertay.ac.uk",
        "telephone": "+44 1382308995"
      }
    },
    {
      "id": "GB-FTS-118139",
      "name": "Dundee Sheriff & Justice of the Peace Courts",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Dundee",
        "postalCode": "DD1 9AD",
        "countryName": "United Kingdom",
        "streetAddress": "6 West Bell Street"
      },
      "identifier": {
        "legalName": "Dundee Sheriff & Justice of the Peace Courts"
      }
    },
    {
      "id": "GB-FTS-158792",
      "name": "Dundee Sherriff & Justice of the Peace Courts",
      "roles": [
        "mediationBody"
      ],
      "address": {
        "locality": "Dundee",
        "postalCode": "DD1 9AD",
        "countryName": "United Kingdom",
        "streetAddress": "6 West Bell Street"
      },
      "identifier": {
        "legalName": "Dundee Sherriff & Justice of the Peace Courts"
      }
    }
  ],
  "language": "en",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 60296. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\n(SC Ref:806662)",
  "initiationType": "tender"
}