Official UK procurement notice
Building Maintenance Services (Mechanical and Electrical)
Authority: Scottish Parliamentary Corporate Body
What is being bought
Published requirement descriptionThe Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide Building Maintenance Services. The service includes the planned and reactive maintenance of mechanical, electrical and building services together with fabric maintenance works and associated controls and equipment maintenance, at the Scottish Parliament Building, Holyrood, Edinburgh.
- Recurrence: 2036
CPV: Building and facilities management services · Engineering services · Heating engineering services for buildings · Mechanical and electrical engineering services · Mechanical engineering services · Miscellaneous engineering services · Non-residential property services
The lotProcurement structure
single lot · no lot value publishedLot #1The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide…Renewal
The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide Building Maintenance Services. The service includes the planned and reactive maintenance of mechanical, electrical and building services together with fabric maintenance works and associated controls and equipment maintenance, at the Scottish Parliament Building, Holyrood, Edinburgh.
This Contract is for the planning, management and delivery of the following at the Scottish Parliament building:
- PPM
- Reactive Maintenance
- Asset management
- Statutory compliance
- Work Request, Minor Work, and Project Order development
- On-call service
The Contractor is required to provide the service through a full-time on-site team with sufficient management, supervision and skilled labour, supported by specialist Subcontractors where required. The service must include the administrative support and out-of-hours resilience needed to maintain safe and continuous operation of the Scottish Parliament.
The following is a list of services (not exhaustive) included in the contract scope:
- Dedicated on-site team.
- 24 hours, 365 days Onsite duty call out cover.
- Maintenance/repair/replacement of fixed mechanical and electrical assets.
- Maintenance/repair/replacement of plumbing and drainage installations.
- Maintenance/repair/replacement of controls.
- Maintenance/repair/replacement and planned frequency testing of emergency lighting.
- Maintenance/repair/replacement and annual testing and inspection of lightning protection systems.
- Inspection, maintenance repair, and testing of all mist extinguishing systems, all smoke and natural ventilation fixtures and fittings and all hydrant systems.
- Annual PAT testing and microwave oven emission testing.
- Inspection/maintenance/repair/replacement of ladders, kick stools trucks, trolleys, work equipment etc.
- Maintenance/repair/replacement of windows including smoke/natural ventilation opening devices at low level.
- Reactive maintenance/repair/replacement of white goods.
- Water Treatment including operation and maintenance of ponds.
- Maintenance/repair/replacement of internal floor finishes.
- Maintenance/repair/replacement of internal and external doors.
- Maintenance/repair/replacement of Fixed Assets, Furniture and Equipment.
- Maintenance/repair/replacement of Signage.
- Maintenance/ repair/replacement of Storm Water Drainage.
- Maintenance/repair/replacement of General Fencing and Perimeter Security installations.
- Electrical tests of fixed wiring installations throughout the building.
- Duct, vent grill and trench duct heating cleaning.
- Statutory and legislative testing of assets.
- Attendance and preparation and reinstatement works as required.
- Multi skilled person maintenance and repair duties as requested.
- Energy and BEMs Management and Control.
- Environmental management.
- The management, design and delivery of Minor Works, Work Requests and Projects as may be requested by the SPCB.
- Subcontractor management.
- Recording of all work and administrative activities including time, costs and notes.
- Updating existing or providing new drawings and plans showing changes to assets and infrastructure.
- Managing tasks through client owned CAFM system and mobile apps. Additional information: Transfer of Undertakings (Protection of Employment) (TUPE) Regulations 2006 apply to this Contract.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 60%
- Presentation: 10%
- Price: 30%
Published award criteria (3)
- Technical: 60
- Presentation: 10
- Price: 30
- Suitability
In relation to the SPD:
4A.1 not used
4A.2 not used
- Economic & financial standing
The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. We highly recommend that tenderers review their financial performance on Creditsafe to understand their credit score rating which will be used by the SPCB to evaluate the financial standing of the tenderer and that they read the information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at www.creditsafe.com/products/business-cr… ↗
The SPCB requires tenderers to have a Creditsafe Risk Score of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit risk score than 40 on Creditsafe and has the backing of a parent company with a credit risk score of 40 or higher, then the provision of a parent company guarantee will be required prior to the award of any contract. If a tenderer has a lower credit risk score than 40 and cannot provide a parent company guarantee, they must submit evidence to support a stable and improved financial standing with their tender or the tender may be rejected. If no evidence is provided with the tender or the evidence provided is not sufficient to demonstrate a satisfactory financial position to the satisfaction of the SPCB (whose decision in this regard shall be final), then the tender will be rejected and will not be evaluated further.
If …
Minimum: Insurances to be held for the duration of the Contract: Employer’s (Compulsory) Liability Insurance GBP 10,000,000 Public Liability GBP 10,000,000 Products Liability GBP 5,000,000 Works and Materials GBP 5,000,000 Professional Indemnity GBP 1,000,000 Hire in Plant cover GBP 1,000… - Technical & professional ability
Full Selection Criteria details can be found in the SPD within the PCS Tender System. The SPD is evaluated on a pass/fail basis. Should your organisation fail any sections of the SPD your tender will not be evaluated and will be excluded from the tender process.
Minimum: Held by the bidder or their named service provider: Gas Safe Registration and F-Gas Company Certification (as applicable). Held by bidder managerial staff: Electrical HV-AP15, Electrical LV-NVQ3, Water Management-NVQ3. The bidder must also hold the following: - Environmental Mana…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2036
- First published
- 5 Dec 2025, 17:05 GMT
- Last source update
- 1 Sept 2026, 12:59 BST
- Award evaluation window
- 1 Oct 2026 – …
- Authority reference
SPCB-0488- FTS notice number
2026/S 000-082633- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f02dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
In order to ensure the highest standards of service quality in this contract the SPCB requires the contractor to take a positive approach to fair work practices. Full details of all performance conditions are set out in the procurement documents.
Publisher note: Please note there are minimum requirements concerning Cyber Security for this contract to which a pass/fail marking will attach. Tenderers will be required to complete a Supplier Cyber Assurance Questionnaire. The questionnaire will be aligned to a Cyber Risk Profile that has been established for the contract, based on the Contracting Authority’s assessment of cyber risk. For this contract, minimum requirements also include the holding of Cyber Essentials Plus certification (or equivalent). Further details will be set out in the procurement documents. A contract condition for this procurement requires the Tenderer to comply with the minimum security requirements. This procurement is covered by the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP). The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32043. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: It is considered disproportionate for all service related sub-contracting requirements to be advertised through PCS as many will be routine maintenance related service requirements that are relatively low value. The Contractor will however still be required to advertise through PCS for subcontracting opportunities proportionate to the nature and value of the subcontract, as agreed with or requested by the Client. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits will apply to this contract and are a mandatory requirement. Bidders are invited to propose benefits against any of the following areas: - Employability initiatives - Education and Career Advice - Social Enterprise - Charity - Community Initiatives Further information can be found in the tender documents. (SC Ref:838565)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 16 Oct 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 1 Oct 2026, 12:00 BST
Timeline
12 Jun 2026 → 16 Oct 2026 · 4 dates- Next notice expected132 days ago12 Jun 2026, 00:00 BST
- Notice published51 days ago1 Sept 2026, 12:59 BST
- Bids opened21 days ago1 Oct 2026, 12:00 BST
- Submission deadline6 days ago16 Oct 2026, 12:00 BST
Notice history
4 events · 3 releases on Find a Tender · since 7 Aug 2026- Status changed to active7 Aug 2026, 10:54 BST
- Procurement method changed7 Aug 2026, 10:54 BST
- Deadline published: 1 Oct 2026, 12:00 BST7 Aug 2026, 10:54 BST
- Deadline moved to 16 Oct 2026, 12:00 BST1 Sept 2026, 12:59 BST+15 days · was 1 Oct 2026, 12:00 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 1 Oct 2026 | 16 Oct 2026 | +15 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 1 Oct 2026 | 16 Oct 2026 | +15 d |
To provide bidders additional time to complete their tender submissions.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court HouseReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.