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Published 2 Jan 2026, 13:35 GMT

Official UK procurement notice

BT420 - Workforce Optimisation Diagnostic

Official notice

Authority: Westminster City Council (Local council)

ServicesBelow threshold - open competitionBelow threshold
Sectors: Architecture & Engineering (71)IT Services & Software (72)Business Services & Consultancy (79) Delivery: Delivery location not published
Published estimate£99,000£118,800 inc. VAT3.1% below published estimate
Submissions closed 26 Jan 2026awarded 10 Feb 2026
Awarded to Q5 Limited
Contract term 3 moends 4 May 2026 · up to 1 Jun 2026 with extensions · starts 9 Feb 2026

What is being bought

Published requirement description

Westminster City Council (WCC) is embarking on a bold transformation journey through its Fit for the Future 2030 programme, a strategic commitment to becoming a modern, inclusive, and resident-led council. This programme is designed to reshape how the Council leads, collaborates, and delivers outcomes that matter most to its communities.

The transformation is driven by three core dimensions:

  • Re-imagining – Innovating services and partnerships to deliver locally tailored, inclusive solutions
  • Strengthening – Building organisational resilience through workforce excellence and cultural change
  • Optimisation – Ensuring resources are used effectively to deliver the right outcomes and financial sustainability

Underpinned by strong governance, digital and data innovation, and a commitment to equity and inclusion, the programme aims to:

  • Improve service quality and responsiveness
  • Embed evidence-based decision-making
  • Foster a culture of empowerment and collaboration
  • Deliver visible financial and social value

To support this transformation, WCC has commissioning a partner to deliver a workforce optimisation diagnostic, providing insight into workforce structure, spans of control, cost distribution, and retention trends. The diagnostic will inform future workforce design and optimisation opportunities.

CPV: Business analysis consultancy services · Business and management consultancy services · Business development consultancy services · Design consultancy services · General management consultancy services · Human resources management consultancy services · Miscellaneous business-related services · Technical analysis or consultancy services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 moPublished value£99,000
Contract period: 9 Feb 2026 – 4 May 2026 (3 mo) · up to 1 Jun 2026 with extensionsValue: £99,000 exc. VAT · £118,800 inc. VAT
Extensions: 4 weeks for time only
71621000 Technical analysis or consultancy services72221000 Business analysis consultancy services79410000 Business and management consultancy services79411000 General management consultancy services79411100 Business development consultancy services79414000 Human resources management consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 70% Technical 30% Price

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
2 Jan 2026, 13:35 GMT
Last source update
10 Feb 2026, 15:56 GMT
Authority reference
BT420
FTS notice number
2026/S 000-000050
Latest notice
Contract details notice (UK7)
Classification (CPV)
Business analysis consultancy servicesBusiness and management consultancy servicesBusiness development consultancy servicesDesign consultancy servicesGeneral management consultancy servicesHuman resources management consultancy servicesMiscellaneous business-related servicesTechnical analysis or consultancy services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05fec3 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
26 Jan 2026, 12:00 GMT
Clarification deadline
21 Jan 2026, 23:59 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Register at: wcc.ukp.app.jaggaer.com ↗

Once registered, visit: wcc.ukp.app.jaggaer.com/go/45743701019B7E9B136A ↗

Timeline

2 Jan 2026 → 10 Feb 2026 · 5 dates
  1. Tender notice published297 days ago
    2 Jan 2026, 13:35 GMT
  2. Clarification questions by278 days ago
    21 Jan 2026, 23:59 GMT
  3. Submission deadline273 days ago
    26 Jan 2026, 12:00 GMT
  4. Contract starts260 days ago
    9 Feb 2026
  5. Latest notice published258 days ago
    10 Feb 2026, 15:56 GMT

Notice history

3 events · 2 releases on Find a Tender · since 2 Jan 2026
  1. Tender notice published
    2 Jan 2026, 13:35 GMT
    UK4
  2. Contract details notice published
    10 Feb 2026, 15:56 GMT
    UK7
  3. Status changed to complete
    10 Feb 2026, 15:56 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £95,9851 contract exc. VAT
Contracts signed 1latest 10 Feb 2026
Awarded toValueDateStatus
Q5 LimitedSME£95,985 †—Awarded

Contracts

  • Contract 1 · Q5 LimitedSME

    Signed
    10 Feb 2026
    Value
    £95,985
    Period
    23 Feb 2026 – 4 May 2026 · up to 18 May 2026 with extensions
    Status
    active
    Extensions
    2 weeks for time only

Contracting authority & participating public bodies

Westminster City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJVD-6261-BPPJ 64 Victoria Street, London, London, SW1E 6QPContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Q5 LimitedAwarded supplier horney House, 34 Smith Square, Westminster, London, London, SW1P 3HLContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender