Official UK procurement notice
BSP-25-004 Workplace Uniforms and PPE
Authority: the Education Authority (Education)
What is being bought
Published requirement descriptionThe EA invites tenders for the provision of Workplace Uniforms and PPE. This Framework Agreement will run from the 01 June 2025 for a 2 year Initial Period on an as and when required basis, with a possible further extension of a 2 year period. The administering procurement office for this tender, on behalf of EA, will be the Business Services and Products Procurement Category, based in Ballymena. The EA invites tenders for the provision of Workplace Uniforms and PPE. This Framework has the following 5 Lots: Lot 1 Protective Clothing, Lot 2 School Crossing Patrol, Lot 3 Misc Items, Equip and Gloves, and Specialised Protective Clothing, Lot 4 Catering Accessories and Uniforms and Lot 5 Bite Resistant PPE.
CPV: Caps · Chin straps for headgear · Clothing accessories · Coats · Corporate clothing · Coveralls · Crash helmets · Field caps · Gloves · Hard hats · Headgear · Headgear and headgear accessories · +34 more
How this framework works
From the published notice- Places
- up to 5 suppliers · 12 bids received (2.4 per place) · 4 appointed
- Framework period
- 2 yrs from 1 Jun 2025
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£5,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- AC1.1, 1.2 1.3 Methodology: 16%
- AC2 Quality Assurance: 10%
- AC3 Business Continuity and Contract Management: 8%
- AC5 Cost: 60%
- AC4 Social Considerations: 6%
Published award criteria (5)
- AC1.1, 1.2 1.3 Methodology: 16
- AC2 Quality Assurance: 10
- AC3 Business Continuity and Contract Management: 8
- AC4 Social Considerations: 6
- AC5 Cost: 60
- Economic & financial standing
As per tender documents
- Technical & professional ability
As per tender documents
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “BSP-25-004 Workplace Uniforms and PPE” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Dec 2024, 14:06 GMT
- Last source update
- 30 Sept 2025, 11:09 BST
- Authority reference
BSP-25-004- FTS notice number
2025/S 000-060786- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c92aFind a Tender
- Performance terms
As per tender documents
- Review procedure
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.
Publisher note: The scope of this Framework Agreement is to fulfil the EA’s supply and delivery requirement of Workplace Uniforms and PPE for various directorates and schools throughout the whole of NI from 01 June 2024. This Framework Agreement is divided into 5 Lots which are: Lot 1 - Protective Clothing. Lot 2 - School Crossing Patrol . Lot 3 - Miscellaneous Items, Equipment, Gloves and Specialist Protective Clothing. Lot 4 - Catering Accessories & Uniforms. Lot 5 - Bite Resistant PPE. This Framework Agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows: Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. Further Education Colleges in NI – The colleges with SLA agreements are: North West Regional College, Northern Regional College, South Eastern Regional College, South West College, Southern Regional College. Grant Controlled Integrated Education Schools in NI. Independent School in NI. Libraries NI: https://www.librariesni.org.uk/Libraries/. EA Teachers’ and Educational Centres. Council for the Curriculum, Examination and Assessment NI (CCEA) . Armagh Observatory and Planetarium. Middletown Centre for Autism. Controlled Schools Support Council (CSSC). Education Authority. Northern Ireland Council for Integrated Education (NICIE). At some point during the life of the Framework, any current and future EA customers, and educational bodies, may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements, either participating or non-participating institutions may already have in place. The estimated value in II.2.6 is maximum estimated value including all Lots and there is no guarantee of spend. Value may move between Lots during the course of the Framework Agreement.
How it was run
Official noticeTender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗
- Appointment period ends
- 20 Jan 2025, 15:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
20 Jan 2025 → 30 Sept 2025 · 5 dates- Admission / appointment period endsperiod end, not a bid countdown20 Jan 2025, 15:00 GMT
- Invitations to tender expected27 Jan 2025
- Contract starts1 Jun 2025, 00:00 BST
- Bids must remain valid until27 Jun 2025, 23:59 BST
- Notice published381 days ago30 Sept 2025, 11:09 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete30 Sept 2025, 11:09 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract
- Signed
- 23 Sept 2025
- Value
- £500,000
- Period
- … – 31 May 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12bids · 12 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Education AuthorityReview body
- The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.Mediation body
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended. The UK does not have any such bodies witReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Charles Hughes Ltd.Framework contractor
- HEALTHY BEAN LTDFramework contractor
- KELTIC LIMITEDFramework contractor
- RESONATE BRANDING LTDFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.