Find a TenderAwarded
Published 19 Oct 2022, 00:07 BST

Official UK procurement notice

Broadcasting Equipment & Integration Services

Official notice

Authority: North Western Universities Purchasing Consortium (Public body)

Framework agreement2 lotsGoodsOpen procedureSME suitable
Framework ceiling (notional)£14,000,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 19 Apr 2023awarded 23 Jun 2023
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

NWUPC is establishing a multi-provider Framework Agreement on behalf of members of NWUPC, APUC, HEPCW, NEUPC, LUPC, SUPC and CPC for the supply of Broadcasting Equipment & Integration Services:

www.nwupc.ac.uk/our-members ↗

www.apuc-scot.ac.uk ↗

www.hepcw.ac.uk/about-us-2/ ↗

www.lupc.ac.uk/member-list ↗

www.neupc.ac.uk/our-members ↗

www.supc.ac.uk/about-us/our-members… ↗

www.thecpc.ac.uk/members/ ↗

The Framework Agreement is divided into two (2) lots as follows:

Lot 1: Supply - Audio, Vision, Lighting Equipment

Lot 2: Supply & Integration - Audio, Vision, Lighting Equipment & Associated Services

Coverage is National

This Framework Agreement will commence on 01/07/2023 for an initial period of Twenty-four (24) months until 30/06/2025 with the option to extend the Agreement for 2 period(s) of twelve (12) months until 30/06/2027 subject to satisfactory Economic Operator performance.

CPV: Accessories for sound and video equipment · Ancillary works for broadcasting · Apparatus for sound, video-recording and reproduction · Broadcast production equipment · Broadcasting equipment · Installation services of radio, television, sound and video equipment · Installation services of video equipment · Microphones and loudspeakers · Parts of sound and video equipment · Radio broadcast receivers · Radio, television, communication, telecommunication and related equipment · Television and audio-visual equipment · +6 more

How this framework works

From the published notice
Places
up to 22 suppliers · 7 bids received (0.3 per place) · 8 appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published · evaluation weights differ by lot
Lot #1Supply - Audio, Vision & Lighting EquipmentCancelledRenewal

Supply of Audio, Vision and Lighting Equipment includes supply and delivery (excluding Integration), of a range of equipment, consumables and associated products including but is not limited to the following scope; Amplifiers, microphones, sound mixers, headphones, earphones, speakers, autocues, vision mixers, screens, video cameras, processors, cranes, tripods, pedestals, drones, camera mounting solutions, lighting, lighting controls, rigging, lighting effects, lighting power distribution, DMX systems, track and dollies, associated furniture (including custom made), cables and associated accessories. These products will be utilised in but not limited to the following areas; Broadcast, Theatre and Other Studio and Recording Environments for Television, Film, Radio, Theatre, Music and Associated Media Services Environments. This list is not exhaustive. Additional information: Please see the ITT document prior to completion.

Delivery: UK
Extensions: This Framework Agreement will commence on 1st July 2023 for an initial period of twenty four (24) months until 30th June 2025 with the option to extend the Agreement for two periods of twelve (12) months until 30th June 2027 subject to satisfactory Economic Operator performanceVariant bids: not allowed
Lot #2Supply & Integration - Audio, Vision, Lighting Equipment & Associated ServicesCancelledRenewal

Supply & Integration of Audio, Vision and Lighting and Associated Services includes supply and delivery and Integration, of a range of equipment, consumables and associated products and services including but is not limited to the following scope; Amplifiers, microphones, sound mixers, headphones, earphones, speakers, autocues, vision mixers, screens, video cameras, processors, crains, tripods, pedestals, drones, camera mounting solutions, lighting, lighting controls, rigging, lighting effects, lighting power distribution, DMX systems, track and dollies, cyclorama curtains, chroma key, relevant furniture (including custom made), cables and associated accessories. Associated Services will include consultancy, design, project management, training, maintenance, technical support, spares, staffing (both technical and operational) as applicable to lot 2. Furthermore, design will not be limited to product specification, and will include more sophisticated skills such as acoustic measurement and treatment. These products will be utilised in but not limited to the following areas; Broadcast, Theatre and Other Studio and Recording Environments for Television, Film, Radio, Theatre, Music and Associated Media Services Environments. This list is not exhaustive. Additional information: Please see the ITT document prior to completion.

Delivery: UK
Extensions: This Framework Agreement will commence on 1st July 2023 for an initial period of twenty four (24) months until 30th June 2025 with the option to extend the Agreement for two periods of twelve (12) months until 30th June 2027 subject to satisfactory Economic Operator performanceVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

What this means for your bid
  • Price carries 35–70 points depending on the lot. Read the split per lot below.
  • “Broadcasting Equipment & Integration Services” is a framework: the contest is a place on its panel, up to 22 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
19 Oct 2022, 00:07 BST
Last source update
21 Jul 2023, 09:51 BST
Award evaluation window
19 Apr 2023 – …
Authority reference
AVI3145NW
FTS notice number
2023/S 000-021041
Classification (CPV)
Accessories for sound and video equipmentAncillary works for broadcastingApparatus for sound, video-recording and reproductionBroadcast production equipmentBroadcasting equipmentInstallation services of radio, television, sound and video equipmentInstallation services of video equipmentMicrophones and loudspeakersParts of sound and video equipmentRadio broadcast receivers
+8 moreRadio, television, communication, telecommunication and related equipmentTelevision and audio-visual equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0376d2 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows: Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide https://www.gov.uk/government/organisations Local Authorities https://www.gov.uk/find-local-council https://www.local.gov.uk NDPBs https://www.gov.uk/government/organisations National Parks Authorities http://www.nationalparks.gov.uk Police Forces in the United Kingdom http://www.police.uk/?view=force_sites https://www.police-information.co.uk/index.html Fire and Rescue Services in the United Kingdom http://www.fire.org.uk/fire-brigades.html NHS Bodies England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Hospices in the UK https://www.hospiceuk.org/about-hospice-care/find-a-hospice Registered Social Landlords (Housing Associations) Third Sector and Charities in the United Kingdom http://www.charity-commission.gov.uk http://www.oscr.org.uk Citizens Advice in the United Kingdom http://www.citizensadvice.org.uk/index/getadvice.htm www.cas.org.uk Scottish Police http://www.scotland.police.uk NI Public Bodies Northern Ireland Government Departments https://www.northernireland.gov.uk/topics/your-executive/government-departments https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland Northern Ireland Public Sector Bodies and Local Authorities https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies Schools and Universities in Northern Ireland https://www.education-ni.gov.uk/ Health and Social care in Northern Ireland http://online.hscni.net Northern Ireland Housing Associations https://www.nidirect.gov.uk/contacts/housing-associations Police Service of Northern Ireland https://www.psni.police.uk

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
19 Apr 2023, 14:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
19 Apr 2023, 15:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

19 Jan 2023 → 21 Jul 2023 · 4 dates
  1. Next notice expected
    19 Jan 2023
  2. Admission / appointment period endsperiod end, not a bid countdown
    19 Apr 2023, 14:00 BST
  3. Bids opened
    19 Apr 2023, 15:00 BST
  4. Notice published
    21 Jul 2023, 09:51 BST

Notice history

5 events · 3 releases on Find a Tender · since 15 Mar 2023
  1. Published value updated to £14,000,000
    15 Mar 2023, 16:09 GMT
    was £7,000,000
  2. Status changed to active
    15 Mar 2023, 16:09 GMT
  3. Procurement method changed
    15 Mar 2023, 16:09 GMT
  4. Deadline published: 19 Apr 2023, 14:00 BST
    15 Mar 2023, 16:09 GMT
  5. Status changed to complete
    21 Jul 2023, 09:51 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 73 from SMEs
Contracts signed 2latest 23 Jun 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £14,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Supply - Audio, Vision, Lighting Equipment

    Signed
    23 Jun 2023
    Value
    ceiling above
    Status
    active
  • Supply & Integration - Audio, Vision, Lighting Equipment & Associated Services

    Signed
    23 Jun 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic · 7 from abroad3——

Contracting authority & participating public bodies

2 public bodies on the notice

North Western Universities Purchasing Consortium

Contracting authorityPublic bodySub-central contracting authorityEducation 04045190 Room 404, 4th Floor, Crescent House, University of Salford, Salford, UK, M5 4WT Contact name, email, phone Published organisation website ↗

Other public bodies

  • European UnionFunder

Dispute resolution & review bodies

  • NWUPC LtdReview body SalfordContact email, phone

Framework contractors & participating bidders

8 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria