Official UK procurement notice
Bridges and Civil Structures Maintenance Contract
Authority: London Underground Limited (Public body)
What is being bought
Published requirement descriptionTransport for London conducted a competition via the Competitive Flexible Procedure under the Procurement Act 2023 and a contractor has been selected from this process, to provide an aggregated planned preventative and reactive maintenance service for the "Bridges and Civil Structures Maintenance Contract" (non-trackside) for 5 years, with an option to extend for 3 years.
The services covered by this contract include the application of protective coatings to civils assets such as brick, masonry, concrete structures, and steelwork; vegetation management (non -track side); intervention activities to cable posts including replacement of defective cable posts; maintenance interventions to brick tunnel, covered way and girder maintenance; intervention activities to cable stiles; inspection planning and support services; cable draw pit maintenance; four-yearly interventions to assets; replacement of missing/damaged identification plates and; fault response and reactive maintenance.
These services are critical in ensuring the safety of railway operations and the bridges and structures maintenance contract is pivotal in upholding safety standards and preventing accidents.
- How the procedure runs: The Procurement Process TfL is conducting this procurement using the Competitive Flexible Procedure as described below to identify a service provider for the Bridges & Civil Structures Maintenance requirement: (i) Invitation to Participate in the Conditions of Participation Stage via response to the Procurement Specific Questionnaire (PSQ): A Project Specific Questionnaire (PSQ) stage will be used to shortlist up to 6 suppliers (or more if there is a tie(s)). Suppliers are required to complete the PSQ and provide all supporting documentation. TfL will evaluate the submissions against the stated criteria and suppliers will be ranked based on their total score. If a bidder is not registered already on TfL's eTendering Platform, they will be required to self-register on the platform using the link provided in Section 3.7 of the ISPT which is restated here in the section named "Online e-Tendering Portal Supplier Self-Registration", and notify TfL via email [email protected]. (ii) Invitation to Tender (ITT) Stage: An Invitation to Tender (ITT) stage will be used to obtain a greater understand the suppliers capability and capacity to deliver the works. Suppliers are required to submit a Technical and Commercial proposal which will be assessed against the criteria set out in the tender documentation. (iii) Negotiations and/or Dialogue (ND) Stage (Discretionary) (iv) Best & Final Offer (BAFO) (Discretionary) (v) Invitation to Submit Last & Final Offer (LAFO) (Discretionary) Online e-Tendering Portal Supplier Self-Registration: All Bidders planning to participate in this tender will need to self-register their company as a supplier on the TfL's online e-Tendering portal at https://service.ariba.com/Supplier.aw. Kindly refer any queries to [email protected]. Please do not duplicate your registration if your company is already registered on TfL's online e-Tendering portal. Kindly ensure however, that all the contacts within your company that you would like to attend to the upcoming Tender are included as contacts on the same Portal.
CPV: Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£73,355,855
- Economic & financial standing
Please refer to Procurement Specific Questionnaire
- Technical & professional ability
Please refer to Procurement Specific Questionnaire
- Condition of participationshortlisting
Please refer to Volume 1- The Invitation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Technical: 40%
- Responsible Procurement: 10%
- Financial: 40%
- Health Safety Quality and Environment (HSQE): 10%
Published award criteria (4)
- Technical: Please refer to Invitation to Submit PSQ and Tender
- Health Safety Quality and Environment (HSQE): Please refer to Evaluation Criteria Documents of ITT
- Financial: Please refer to Invitation to Submit PSQ & Tender
- Responsible Procurement: Please refer to Invitation to Submit PSQ and Tender
- Economic & financial standing
Please refer to Procurement Specific Questionnaire
- Technical & professional ability
Please refer to Procurement Specific Questionnaire
- Condition of participationshortlisting
Please refer to Volume 1- The Invitation
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 Apr 2025, 12:31 BST
- Last source update
- 24 Apr 2026, 13:31 BST
- Award evaluation window
- Submission end – 19 Dec 2025
- Authority reference
WS2491404443- FTS notice number
2025/S 000-034184- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fe07Find a Tender- Contract terms summary
Please refer to Volume 3 (Draft Contract)
- How it runs
The Procurement Process
TfL is conducting this procurement using the Competitive Flexible Procedure as described below to identify a service provider for the Bridges & Civil Structures Maintenance requirement:
(i) Invitation to Participate in the Conditions of Participation Stage via response to the Procurement Specific Questionnaire (PSQ):
A Project Specific Questionnaire (PSQ) stage will be used to shortlist up to 6 suppliers (or more if there is a tie(s)). Suppliers are required to complete the PSQ and provide all supporting documentation. TfL will evaluate the submissions against the stated criteria and suppliers will be ranked based on their total score.
If a bidder is not registered already on TfL's eTendering Platform, they will be required to self-register on the platform using the link provided in Section 3.7 of the ISPT which is restated here in the section named "Online e-Tendering Portal Supplier Self-Registration", and notify TfL via email [email protected].
(ii) Invitation to Tender (ITT) Stage:
An Invitation to Tender (ITT) stage will be used to obtain a greater understand the suppliers capability and capacity to deliver the works. Suppliers are required to submit a Technical and Commercial proposal which will be assessed against the criteria set out in the tender documentation.
(iii) Negotiations and/or Dialogue (ND) Stage (Discretionary)
(iv) Best & Final Offer (BAFO) (Discretionary)
(v) Invitation to Submit Last & Final Offer (LAFO) (Discretionary)
Online e-Tendering Portal Supplier Self-Registration:
All Bidders planning to participate in this tender will need to self-register their company as a supplier on the TfL's online e-Tendering portal at service.ariba.com/Supplier.aw ↗.
Kindly refer any queries to [email protected].
Please do not duplicate your registration if your company is already registered on TfL's online e-Tendering portal. Kindly ensure however, that all the contacts within your company that you would like to attend to the upcoming Tender are included as contacts on the same Portal.
How it was run
Official notice- Requests to participate (first stage)
- 27 Jun 2025, 17:00 BST
- Submission deadline
- 27 Jun 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Only PSQ and Tender Responses submitted via TfL's online eTendering Platform will be evaluated.
Please see link for the procurement on TfL's online eTendering Platform:
Timeline
7 Apr 2025 → 24 Apr 2026 · 10 dates- Planning notice published7 Apr 2025, 12:31 BST
- Market engagement30 Apr 2025, 23:59 BST
TfL's Preliminary Market Engagement may include Supplier Meetings, expression of interest in this procurement, completing an Market Survey Questionnaire (MSQ), etc. All feedback received will be treated confidentially and will help to shape the upcoming procurement opportunity (subject to the Freedom of Information Act).
More Information on the engagement process and the procurement can be found in MSQ documents which will be forwarded to interested suppliers via email. TfL reserves the right to change our procurement approach.
The engagement process consists of the following key steps:
- Suppliers may express their interest by emailing [email protected] and quoting 'Bridges & Structures Maintenance Contract - Registering interest' on/before Wednesday 23rd April2025. This activity is focusing on the market, rather than the merits of individual suppliers. It includes no element of supplier selection or bid evaluation. There is no commitment of any kind inferred by either party.
- Suppliers interested will be forwarded the MSQ document and they are to review and complete it, and provide their MSQ response by return date stated in the MSQ document and send back to us via email to [email protected].
TfL reserve the right to hold 1-2-1s with suppliers at any time during the Market engagement process. We encourage all interested suppliers to take part in this process. Your insights and expertise will be invaluable in shaping our approach.
If you have any questions about the process, please do not hesitate to get in touch with Moradeke Adewolu via [email protected].
We look forward to hearing from you.
- Next notice expected15 Jun 2025, 23:59 BST
- Tender notice published20 Jun 2025, 16:51 BST
- Submission deadline27 Jun 2025, 17:00 BST
- Award decision expected by305 days ago19 Dec 2025, 23:59 GMT
- Assessment summaries sent251 days ago12 Feb 2026
- Standstill ends239 days ago23 Feb 2026, 23:59 GMT
- Contract starts203 days ago1 Apr 2026, 00:00 BST
- Latest notice published179 days ago24 Apr 2026, 13:31 BST
Notice history
12 events · 6 releases on Find a Tender · since 7 Apr 2025- Preliminary market engagement notice published7 Apr 2025, 12:31 BSTUK2
- Preliminary market engagement notice published7 Apr 2025, 14:50 BSTUK2
- Preliminary market engagement notice published8 Apr 2025, 11:34 BSTUK2
- Tender notice published20 Jun 2025, 16:51 BSTUK4
- Published value updated to £73,355,85520 Jun 2025, 16:51 BSTwas £84,700,000
- Status changed to active20 Jun 2025, 16:51 BST
- Procurement method changed20 Jun 2025, 16:51 BST
- Contract award notice published12 Feb 2026, 17:09 GMTUK6
- Status changed to complete12 Feb 2026, 17:09 GMT
- Contract signature expected24 Feb 2026, 23:59 GMTscheduled
- Contract details notice published24 Apr 2026, 13:31 BSTUK7
- Buyer details updated24 Apr 2026, 13:31 BST
Published amendments (2)
The engagement process has been clarified to ensure there are no ambiguities.
Contact Email address aligned to [email protected]
Routine re-releases (6)
- 2025-04: 3 releases · 7 Apr 2025, 8 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| M Group Transport (Rail & Aviation) Limited1 Apr 2026 – 31 Mar 2031 · up to 31 Mar 2034Extensions: The term of the draft contract is for an initial five (5) years with the option to extend by a further period of up to three (3) years at TfL's sole discretion · Options: The contract allows for additional related services. | £99,183,002 | 12 Feb 2026 | Awarded |
Contracts
Bridges and Civil Structures Maintenance Contract · M Group Transport (Rail & Aviation) Limited
- Signed
- 7 Apr 2026
- Value
- £99,183,002
- Period
- 7 Apr 2026 – 6 Apr 2031 · up to 6 Apr 2034 with extensions
- Status
- active
- Extensions
- The term of the draft contract is for an initial five (5) years with the option to extend by a further period of up to three (3) years at TfL's sole discretion
- Options
- The right to additional purchases while the contract is valid.
3 agreed KPIs: Annual Reactive Maintenance Work Order (RMWOs) - Quantity of Breached Faults · Annual Quality and Service Audits carried out by the Company pursuant to paragraph 2.6 of Appendix F (Asset Management System) of the Specification · Annual Accuracy of the Payment Application
- Annual Reactive Maintenance Work Order (RMWOs) - Quantity of Breached Faults
- Annual Quality and Service Audits carried out by the Company pursuant to paragraph 2.6 of Appendix F (Asset Management System) of the Specification
- Annual Accuracy of the Payment Application
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 0 | 0 | — |
Who bid
- wonM Group Transport (Rail and Aviation) Ltd · East of England
- did not winSpoor-Tech Ltd · East of England
- did not winMILLCROFT SERVICES P.L.C. · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Transport for LondonProcuring entityPublic authority - central governmentParent Company
Bidders & participating suppliers
3 commercial parties on the notice · 1 awarded- M Group Transport (Rail and Aviation) LtdAwarded supplier
- MILLCROFT SERVICES P.L.C.Bidder / tenderer
- Spoor-Tech LtdBidder / tenderer
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender