Find a TenderAwardedContract details notice
Published 23 Apr 2025, 15:37 BST

Official UK procurement notice

Boscawen Park - Sport Pitch

Official notice

Authority: Truro City Council (Local council)·On behalf of: WARD WILLIAMS ASSOCIATES LLP

WorksBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£540,000£540,000 inc. VAT23% below final estimate
Submissions closed 28 May 2025awarded 2 Jul 2025
Awarded to Inscape, Inscapes
Contract term 2 moends 5 Sept 2025 · starts 14 Jul 2025

What is being bought

Published requirement description

The Boscawen Park sports pitch project aims to create a high-quality playing surface that supports long-term use and community enjoyment.

The successful tenderer will be appointed under a Minor works JCT contract (lump sum) acting as the Principal Contractor.

Initial site preparation focuses on clearing and stabilising the area, with attention given to removing debris and managing existing vegetation in a low-impact way. Rather than relying on chemical treatments, the project adopts a more environmentally conscious approach to vegetation control-shifting to mechanical mowing to manage plant growth. This not only supports soil health but also reflects a broader commitment to sustainable land management.

To ensure the field performs well under various weather conditions, a new drainage system will be installed with precision methods that enhance long-term resilience and ease of maintenance. Existing infrastructure within the site, such as water lines and outfall pipes, will be carefully handled to either integrate or safely remove them, protecting nearby features like the cricket square and public footpaths. Following installation, the field will be restored with high-quality rootzone material and carefully seeded and fertilised to support healthy turf development. Special attention is paid to finishing details, such as the inclusion of flood flaps and maintenance access points, which help ensure safety and durability over time.

CPV: Construction work

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 moPublished value£540,000
Contract period: 14 Jul 2025 – 5 Sept 2025 (2 mo)Value: £540,000 exc. VAT · £540,000 inc. VAT
Delivery: South West

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Commercial Criteria 70% Technical Criteria 30%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Apr 2025, 15:37 BST
Last source update
11 Sept 2025, 15:12 BST
FTS notice number
2025/S 000-016591
Latest notice
Contract details notice (UK7)
Classification (CPV)
Construction work
Delivery area
South West (UKK3)
Official registry OCID
ocds-h6vhtk-050682 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
28 May 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Please email submissions to James Griffin at [email protected].

wardwilliams.uk ↗

Timeline

23 Apr 2025 → 11 Sept 2025 · 4 dates
  1. Tender notice published
    23 Apr 2025, 15:37 BST
  2. Submission deadline
    28 May 2025, 12:00 BST
  3. Contract starts
    14 Jul 2025, 00:00 BST
  4. Latest notice published
    11 Sept 2025, 15:12 BST

Notice history

9 events · 6 releases on Find a Tender · since 23 Apr 2025
  1. Tender notice published
    23 Apr 2025, 15:37 BST
    UK4
  2. Tender notice published
    23 Apr 2025, 15:39 BST
    UK4
  3. Tender notice published
    2 May 2025, 16:28 BST
    UK4
  4. Tender notice published
    20 May 2025, 15:38 BST
    UK4
  5. Deadline moved to 28 May 2025, 12:00 BST
    20 May 2025, 15:38 BST
    +7 days · was 21 May 2025, 12:00 BST
  6. Contract award notice published
    2 Jul 2025, 15:22 BST
    UK6
  7. Status changed to complete
    2 Jul 2025, 15:22 BST
  8. Contract signature expected
    14 Jul 2025, 23:59 BST
    scheduled
  9. Contract details notice published
    11 Sept 2025, 15:12 BST
    UK7
Published amendments (3)

Formatting.

Phase 2 - Re-uploaded for those having difficulty opening.

Modification Notice - Truro City Council has extended the tender submission deadline by 1 week until 12 noon on the 28th of May 2025.

Routine re-releases (6)
  • 2025-05: 1 release · 2 May 2025
  • 2025-04: 2 releases · 23 Apr 2025, 23 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £415,9141 award inc. VAT; no net value published
Bids received 55 from SMEs
Contracts signed 1latest 8 Sept 2025
Awarded toValueDateStatus
InscapeSME, InscapesSMEjoint award14 Jul 2025 – 28 Aug 2025 · up to 28 Oct 2025Extensions: Adverse weather conditions.£415,914 inc. VAT2 Jul 2025Awarded

Contracts

  • Contract 1 · InscapeSME, InscapesSME

    Signed
    8 Sept 2025
    Value
    £415,914 inc. VAT
    Period
    9 Sept 2025 – 11 Sept 2025 · up to 11 Oct 2025 with extensions
    Status
    active
    Extensions
    Adverse weather conditions.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders50—

Contracting authority & participating public bodies

2 public bodies on the notice

Truro City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXTB-5939-HWBJ Municipal Buildings, Truro, South West, TR1 2NEContact email

Other public bodies

  • WARD WILLIAMS ASSOCIATES LLPProcess contact pointProcuring entityProject ManagerGB-COH: OC401502GB-PPON: PZHW-6682-BGCZ Truro, South WestContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • InscapeAwarded supplier Heol Ffaldau, Brackla Industrial Estate, Bridgend, Wales, CF31 2XEContact email
  • InscapesAwarded supplier Heol Ffaldau, Brackla Industrial Estate, Bridgend, Wales, CF31 2XEContact email

Official documents & specifications (11)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender