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Find a TenderAwardedContract details notice
Published 16 May 2025, 11:15 BST

Official UK procurement notice

Boiler Replacements - Grafton House

Official notice

Authority: Ipswich Borough Council (Local council)

WorksBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: E10000029SME suitable
Sectors: Industrial machinery (42)Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: East of England (UKH)
Published estimate£45,000£54,000 inc. VAT
Submissions closed 25 Jun 2025awarded 27 Aug 2025
Awarded to Olympus Mechanical Services LTD
Contract term 2 moends 7 Sept 2025 · up to 7 Jul 2026 with extensions · starts 7 Jul 2025

What is being bought

Published requirement description

Replacement of the 2 boilers at Grafton House

CPV: Boiler installation work · Boiler installations · Central-heating boilers

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 moSMEPublished value£45,000
Contract period: 7 Jul 2025 – 7 Sept 2025 (2 mo) · up to 7 Jul 2026 with extensionsValue: £45,000 exc. VAT · £54,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: 12 month defect period
42160000 Boiler installations44621220 Central-heating boilers45331110 Boiler installation work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Award Criteria 60% Price and 40% Quality

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 May 2025, 11:15 BST
Last source update
10 Sept 2025, 10:29 BST
Authority reference
IBC18906
FTS notice number
2025/S 000-022123
Latest notice
Contract details notice (UK7)
Classification (CPV)
Boiler installation workBoiler installationsCentral-heating boilers
Delivery area
East of England (UKH)
Official registry OCID
ocds-h6vhtk-05158f Find a Tender
Contract terms
Reserved participation area
E10000029

How it was run

Official notice
Submission deadline
25 Jun 2025, 12:00 BST
Clarification deadline
18 Jun 2025, 12:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.suffolksourcing.uk ↗

Timeline

16 May 2025 → 10 Sept 2025 · 5 dates
  1. Tender notice published
    16 May 2025, 11:15 BST
  2. Clarification questions by
    18 Jun 2025, 12:00 BST
  3. Submission deadline
    25 Jun 2025, 12:00 BST
  4. Contract starts
    7 Jul 2025
  5. Latest notice published
    10 Sept 2025, 10:29 BST

Notice history

3 events · 2 releases on Find a Tender · since 16 May 2025
  1. Tender notice published
    16 May 2025, 11:15 BST
    UK4
  2. Contract details notice published
    10 Sept 2025, 10:29 BST
    UK7
  3. Status changed to complete
    10 Sept 2025, 10:29 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £45,0001 contract exc. VAT
Contracts signed 1latest 27 Aug 2025
Awarded toValueDateStatus
Olympus Mechanical Services LTDSME£45,000 †—Awarded

Contracts

  • Grafton House Boiler Replacement · Olympus Mechanical Services LTDSME

    Signed
    27 Aug 2025
    Value
    £45,000
    Period
    27 Aug 2025 – 6 Sept 2025 · up to 26 Aug 2026 with extensions
    Status
    active
    Extensions
    12 month defect period

Contracting authority & participating public bodies

Ipswich Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPLT-7247-DMBJ Grafton House, 15-17 Russell Road, Ipswich, East of England, IP1 2DEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Olympus Mechanical ServicesAwarded supplierGB-COH: 11920723 1 London Road, Ipswich, East of England, IP1 2HAContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender