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Find a TenderAwardedContract details notice
Published 19 Jan 2026, 15:13 GMT

Official UK procurement notice

BMS Servicing · UK public procurement notice

Official notice

Authority: Ipswich Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: East of England (UKH1)
Published estimate£40,000≈ £20k / year · £48,000 inc. VAT4% below published estimate
Submissions closed 16 Feb 2026awarded 19 Mar 2026
Awarded to OPTIMUM CONTROLS SERVICES LTD
Contract term 2 yrsends 18 Mar 2028 · up to 18 Mar 2030 with extensions · starts 19 Mar 2026

What is being bought

Published requirement description

The Council is looking to appoint a competent and experienced contractor to complete the required servicing of the installed Priva BMS systems, which may include the upgrading of system software, investigation of any active alarms, checking the calibration of sensors, checking the correct switching and operation connecting to control system. These works are required to enable the Council to monitor and maintain the Councils equipment and systems within their sites.

CPV: Commissioning of heating installations · Heating-plant repair and maintenance work · Repair and maintenance services of boilers · Repair and maintenance services of central heating

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£40,000
Contract period: 19 Mar 2026 – 18 Mar 2028 (2 yrs) · up to 18 Mar 2030 with extensionsValue: £40,000 exc. VAT · £48,000 inc. VAT
Extensions: 12 months + 12 months
45259300 Heating-plant repair and maintenance work50531100 Repair and maintenance services of boilers50720000 Repair and maintenance services of central heating50721000 Commissioning of heating installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The award will be made on 60% price and 40% Quality.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Jan 2026, 15:13 GMT
Last source update
30 Jun 2026, 15:09 BST
Authority reference
IBC19876
FTS notice number
2026/S 000-004426
Latest notice
Contract details notice (UK7)
Classification (CPV)
Commissioning of heating installationsHeating-plant repair and maintenance workRepair and maintenance services of boilersRepair and maintenance services of central heating
Delivery area
East of England (UKH1)
Official registry OCID
ocds-h6vhtk-0608ee Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Submission deadline
16 Feb 2026, 11:00 GMT
Clarification deadline
30 Jan 2026, 15:00 GMT
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.suffolksourcing.uk ↗

Timeline

19 Jan 2026 → 30 Jun 2026 · 5 dates
  1. Tender notice published274 days ago
    19 Jan 2026, 15:13 GMT
  2. Clarification questions by263 days ago
    30 Jan 2026, 15:00 GMT
  3. Submission deadline246 days ago
    16 Feb 2026, 11:00 GMT
  4. Contract starts215 days ago
    19 Mar 2026
  5. Latest notice published112 days ago
    30 Jun 2026, 15:09 BST

Notice history

3 events · 2 releases on Find a Tender · since 19 Jan 2026
  1. Tender notice published
    19 Jan 2026, 15:13 GMT
    UK4
  2. Contract details notice published
    30 Jun 2026, 15:09 BST
    UK7
  3. Status changed to complete
    30 Jun 2026, 15:09 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £38,4001 contract exc. VAT
Contracts signed 1latest 19 Mar 2026
Awarded toValueDateStatus
OPTIMUM CONTROLS SERVICES LTDSME£38,400 †—Awarded

Contracts

  • Contract 1 · OPTIMUM CONTROLS SERVICES LTDSME

    Signed
    19 Mar 2026
    Value
    £38,400
    Period
    19 Mar 2026 – 31 Mar 2028 · up to 31 Mar 2030 with extensions
    Status
    active
    Extensions
    12 months + 12 months

Contracting authority & participating public bodies

Ipswich Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPLT-7247-DMBJ Grafton House, 15-17 Russell Road, Ipswich, East of England, IP1 2DEContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • OPTIMUM CONTROLS SERVICES LTDAwarded supplierGB-PPON: PGLP-5559-WDLM NORWICH ROAD, BARHAM , IPSWICH, East of England, IP60NUContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specifications

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender