Official UK procurement notice
BLC0177 - Legacy Media Digitisation Framework
Authority: BlueLight Commercial Limited (Public body)
BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of legacy media to digital records including meta data for integration with a Digital Evidence Management system.
What is being bought
Published requirement descriptionBlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of legacy media to digital records including meta data for integration with a Digital Evidence Management system.
Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date. The Framework will include 6 lots which are:
Lot 1: VHS Media Conversion - In House - With DEMS Integration - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.
Lot 2: VHS Media Conversion - In House - With DEMS Provided - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot 3: VHS Media Conversion - Outsource - With DEMS Integration - This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.
Lot 4: VHS Media Conversion - Outsource - With DEMS Provided - This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.
Lot 5: Niche Media Digitisation - DEMS Integration: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.
Lot 6: Niche Media Digitisation - DEMS Provided: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.
Open work like this
This notice no longer takes bids · live search, filters set
How this framework works
From the published notice- Type
- Open framework
- Supplier levy on call-offs (max %)
- 5% of call-off value
Who may buy through it
Police Contracting Authorities including Chief Constables and/or Police and Crime Commissioners, MOD Police, PSNI, BTP, CNC and overseas territories.
Local authorities in England, Councils in Wales and Northern Ireland including County, district, borough, city councils and unitary authorities.
UK Fire and Rescue Services, Home Office, MOJ, GOV.UK, College of Policing, Highways Agency, NHS bodies, IOPC.
Please see framework for full listing.
The lotProcurement structure
single lot · no lot value publishedCommercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£50,000,000 is the framework's published maximum, restated by the publisher on 6 award rows. It is one ceiling, not 6 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Cleardata UK LtdSME, Memnon Archiving ServicesLot 1 - VHS Media Conversion - In House - With DEMS Integration23 Nov 2026 – 22 Nov 2029 | ceiling above | — | Standstill |
| EBC Group, Memnon Archiving ServicesLot 2 - VHS Media Conversion – In-house with DEMS Provided23 Nov 2026 – 22 Nov 2029 | ceiling above | — | Standstill |
| Cambs Digitise, Cleardata UK LtdSME, J&J Negus Ltd t/a GenusSME, Memnon Archiving Services, Poppy Productions, Purevision Media +2 moreLot 3 - VHS Media Conversion – Outsource – with DEMS Integration23 Nov 2026 – 22 Nov 2029 | ceiling above | — | Standstill |
| EBC Group, Memnon Archiving Services, Prime Focus TechnologiesLot 4 - VHS Media Conversion – Outsource – With DEMS Provided23 Nov 2026 – 22 Nov 2029 | ceiling above | — | Standstill |
| Cambs Digitise, Cleardata UK LtdSME, J&J Negus Ltd t/a GenusSME, Memnon Archiving Services, The Ark Post ProductionLot 5 - Niche Media Conversion – Outsource – With DEMS Integration23 Nov 2026 – 22 Nov 2029 | ceiling above | — | Standstill |
| EBC Group, Memnon Archiving ServicesLot 6 - Niche Media Conversion – Outsource – With DEMS Provided23 Nov 2026 – 22 Nov 2029 | ceiling above | — | Standstill |
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Police Contracting Authorities including Chief Constables and/or Police and Crime Commissioners, MOD Police, PSNI, BTP, CNC and overseas territories. Local authorities in England, Councils in Wales and Northern Ireland including County, district, borough, city councils and unitary authorities. UK Fire and Rescue Services, Home Office, MOJ, GOV.UK, College of Policing, Highways Agency, NHS bodies, IOPC. Please see framework for full listing.
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Nov 2026, 10:01 GMT
- Last source update
- 13 Nov 2026, 10:01 GMT
- Authority reference
BLC-0177- FTS notice number
2026/S 000-107842- Latest notice
- Transparency notice (UK5)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07bb3dFind a Tender
- Why no open competition
- Urgency
- Published justification
This notice is being used as a technical vehicle, under the advice of the Cabinet Office, to urgently correct technical issues encountered with the award of framework agreement BLC0177 - Legacy Media Digitisation Framework.
This framework was established following a compliance procurement process in accordance with the Procurement Act. A UK4 Tender Notice was published on 11th August 2025: www.find-tender.service.gov.uk/Notice/047521-2025 ↗
Following the assessment of tenders, Assessment Summaries were issued to Bidders and, in addition, a notification sent to all suppliers who had expressed an interest in the procurement via our e-procurement system, In-Tend, to advise that the award had taken place.
Due to technical issues with the Find a Tender (FTS) system, which were known to FTS at the time, a UK6 Contract Award Notice could not be published in the correct format. A version of the UK6 Notice was published, but the technical error resulted in the notice contents being incorrect. To rectify this issue, FTS Customer Services advised us, incorrectly, to publish a UK12 that would have the effect of terminating the UK6 Notice (and the UK6 Notice only). We have since been advised by the Cabinet Office that this had the erroneous and completely unintended effect of terminating the procurement.
The above justification substantiates an urgent requirement to correct this technical error, and to enable use of the framework, which is the purpose and justification for publishing this transparency notice in accordance with paragraph 13 of Schedule 5 of the Procurement Act (extreme and unavoidable urgency).
The authority has a full audit trail that documents compliant advertisement, evaluation and award of the contract.
How it was run
Official notice- Appointment period ends
- —
- Supplier levy on call-offs (max %)
- call-off levy · 5% of call-off value
Notice history
2 events · 1 release on Find a Tender · since 13 Nov 2026- Transparency notice published13 Nov 2026, 10:01 GMTUK5
- Contract signature expected23 Nov 2026, 23:59 GMTscheduled
Contracting authority & participating public bodies
Framework contractors & participating bidders
12 commercial parties on the notice- Cambs DigitiseFramework contractor
- Cleardata UKFramework contractor
- EBC GroupFramework contractor
- EBC GroupFramework contractor
- J & J Negus Ltd t/a GenusFramework contractor
- Memnon Archiving ServicesFramework contractor
- Memnon Archiving ServicesFramework contractor
- Poppy ProductionsFramework contractor
- Prime Focus TechnologiesFramework contractor
- Purevision MediaFramework contractor
Show 2 more suppliers
- The Ark Post ProductionFramework contractor
- Verden ForensicsFramework contractor
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Transparency notice Transparency notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender