Find a TenderAwardedContract details notice

Published 12 Jun 2025, 12:37 BST

Official UK procurement notice

Biological Safety Cabinet (BSCs), Fume Cupboard (FC), Laminar Flow Cabinets (LFCs) & PCR Workstation Maintenance Contract – The Pirbright Institute

Authority: THE PIRBRIGHT INSTITUTE (Public body)

Framework agreementServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001

Sectors: Laboratory, optical and precision equipments (excl. glasses) (38)Repair & Maintenance (50) Delivery: Delivery location not published

Framework ceiling (notional)£100,000framework ceiling, not attributable revenue

Submissions closed 16 Jul 2025awarded 18 Aug 2025

Framework period 2 yrsends 29 Aug 2027 · up to 29 Aug 2028 with extensions · starts 29 Aug 2025

What is being bought

Published requirement description

The contract is for a single supplier to provide Biological Safety Cabinet (BSCs), Fume Cupboard (FC), Laminar Flow Cabinets (LFCs) & PCR Workstation Maintenance - at The Pirbright Institute, Ash Road, Pirbright, Surrey, GU24 0NF.

Work packages to be included:

Work Package 1 - BSC Maintenance
Work Package 2 - Fume Cupboard Maintenance
Work Package 3 - Laminar Flow Cabinet Maintenance
Work Package 4 - PCR Workstation Maintenance
Work Package 5 - Reactive Maintenance

CPV: Laboratory, optical and precision equipments (excl. glasses) · Miscellaneous repair and maintenance services

How this framework works

From the published notice

Type: Closed framework
Call-offs: call-offs are awarded directly to appointed suppliers, without further competition
Framework period: 2 yrs · up to 3 yrs from 29 Aug 2025

Published description of the framework

The framework is for 5 Work Packages which including mandatory servicing , testing and the option to procure additional parts and installation not covered as part of the servicing.

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsPublished value£100,000

Contract period: 29 Aug 2025 – 29 Aug 2027 (2 yrs) · up to 29 Aug 2028 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT

Extensions: This contract is for 2 years + 1 year extension option.

38000000 Laboratory, optical and precision equipments (excl. glasses)50800000 Miscellaneous repair and maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Commercial Aspects 45% Quality of Tender 55%

What this means for your bid

“Biological Safety Cabinet (BSCs), Fume Cupboard (FC), Laminar Flow…” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 12 Jun 2025, 12:37 BST
Last source update: 3 Sept 2025, 15:55 BST
Authority reference: EMS/BSC25-003
FTS notice number: 2025/S 000-031894
Latest notice: Contract details notice (UK7)
Classification (CPV): Laboratory, optical and precision equipments (excl. glasses)Miscellaneous repair and maintenance services
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-054799 Find a Tender

Contract terms

Reserved participation area: K02000001

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Appointment period ends: 16 Jul 2025, 13:00 BST
Clarification deadline: 30 Jun 2025, 13:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

All tender submissions must be made electronically via in-tendhost.co.uk/thepirbrightinstitut… ↗ .

Timeline

12 Jun 2025 → 3 Sept 2025 · 5 dates

Tender notice published
12 Jun 2025, 12:37 BST
Clarification questions by
30 Jun 2025, 13:00 BST
Admission / appointment period endsperiod end, not a bid countdown
16 Jul 2025, 13:00 BST
Contract starts
29 Aug 2025
Latest notice published
3 Sept 2025, 15:55 BST

Notice history

3 events · 2 releases on Find a Tender · since 12 Jun 2025

Tender notice published
12 Jun 2025, 12:37 BST
UK4
Contract details notice published
3 Sept 2025, 15:55 BST
UK7
Status changed to complete
3 Sept 2025, 15:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Contracts signed 1latest 18 Aug 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 1
Signed
18 Aug 2025
Value
£170,265
Period
29 Aug 2025 – 28 Aug 2027 · up to 28 Aug 2028 with extensions
Status
active
Extensions
Optional 1 year extension is available.
Options
Additional parts or works that might be required.
9 agreed KPIs: Service Visits completed on the date(s) they were booked to be done. · Quote for remedial works received by The Pirbright Institute within 5 working days of the service visit or call out attendance date. · Upon issue of a purchase order for remedial works, works started within 5 working days or within 5 working days of materials lead in time, if required. …
- Service Visits completed on the date(s) they were booked to be done.
- Quote for remedial works received by The Pirbright Institute within 5 working days of the service visit or call out attendance date.
- Upon issue of a purchase order for remedial works, works started within 5 working days or within 5 working days of materials lead in time, if required.
- Works areas kept clean and tidy during and after services or remedial works and all waste removed from site on completion of work.
- For planned works: RAMS provided no less than 5 calendar days prior to commencement of the works
- Compliance with all site rules and processes.
- Invoices submitted with supporting paperwork within 1 week of completion of service visits or additional works.
- Invoices for maintenance or reactive works to quote relevant The Pirbright Institute Purchase Order Number
- Purchase order for call outs/reactive works obtained prior to commencing works (excluding 'Out of hours' call outs)

Contracting authority & participating public bodies

THE PIRBRIGHT INSTITUTE

Contracting authorityPublic undertaking GB-COH: 00559784 Pirbright Laboratory Ash Road, Woking, South East, GU24 0NFContact email

Framework contractors & participating bidders

1 commercial party on the notice

Walker Safety Cabinets LtdFramework contractor Unit 20 Glossop Brook Road, Glossop, East Midlands, SK13 8GGContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsTo access all the documentation included in the ITT package please use https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home .

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender3 Sept 2025, 15:55 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Jun 2025, 12:37 BST