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Published 20 Mar 2025, 16:04 GMT

Official UK procurement notice

Big Birmingham Bikes Delivery

Official notice

Authority: Birmingham City Council (Local council)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Transport Equipment & Vehicles (34) Delivery: West Midlands (UKG)
Published estimate£4,000,000≈ £1.0m / year · £4,800,000 inc. VAT
Submissions closed 18 Apr 2025awarded 13 Jun 2025
Award (standstill) to The Active Wellbeing Society
Contract term 4 yrsends 23 May 2029 · starts 23 May 2025

What is being bought

Published requirement description

Contract for the provision of Big Birmingham Bikes Delivery. To provide management, administration and logistics of delivering of bikes for the Big Birmingham Bikes Scheme. The contract will be for a period of 4 years commencing (unless terminated under the terms and conditions of contract), with break clauses in years 2, 3 and 4 subject to funding availability. This will be awarded to a single supplier.

  • No preliminary market engagement: There are only a handful of suppliers in the market with the skills, experience and supply chains to deliver this contract.

CPV: Bicycles

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsPublished value£4,000,000
Contract period: 23 May 2025 – 23 May 2029 (4 yrs)Value: £4,000,000 exc. VAT · £4,800,000 inc. VAT
Delivery: West Midlands
34430000 Bicycles

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: Tenders will be evaluated using the quality / social value / price in accordance with evaluation model. The quality element will account for 50%, social value 20% and price 30%

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Mar 2025, 16:04 GMT
Last source update
19 Jun 2025, 14:25 BST
Award evaluation window
Submission end – 10 May 2025
Authority reference
P2199
FTS notice number
2025/S 000-010490
Latest notice
Contract award notice (UK6)
Classification (CPV)
Bicycles
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-04efec Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
18 Apr 2025
Clarification deadline
12 Apr 2025
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access in-tendhost.co.uk/birminghamcc/ ↗ and submit your details to register. You will will enable you to download all relevant Invitation to Tender (ITT) documentation.

Timeline

20 Mar 2025 → 30 Jun 2025 · 8 dates
  1. Tender notice published
    20 Mar 2025, 16:04 GMT
  2. Clarification questions by
    12 Apr 2025
  3. Submission deadline
    18 Apr 2025
  4. Award decision expected by
    10 May 2025, 00:59 BST
  5. Contract starts
    23 May 2025, 13:00 BST
  6. Assessment summaries sent
    17 Jun 2025, 00:00 BST
  7. Latest notice published
    19 Jun 2025, 14:25 BST
  8. Standstill ends
    30 Jun 2025, 23:59 BST

Notice history

4 events · 2 releases on Find a Tender · since 20 Mar 2025
  1. Tender notice published
    20 Mar 2025, 16:04 GMT
    UK4
  2. Contract award notice published
    19 Jun 2025, 14:25 BST
    UK6
  3. Status changed to complete
    19 Jun 2025, 14:25 BST
  4. Contract signature expected
    2 Jul 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,000,0001 award exc. VAT
Bids received 55 from SMEs
Awarded toValueDateStatus
The Active Wellbeing SocietyVCSE3 Jul 2025 – 2 Jul 2029£1,000,00013 Jun 2025standstill to 30 Jun 2025Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders · 6 at stage one50—

Contracting authority & participating public bodies

Birmingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCJJ-4826-QMLZ Council House, 1 Victoria Square, Birmingham, West Midlands, B1 1BBContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • The Active Wellbeing SocietyAwarded supplierGB-PPON: PJYC-7816-JMCX Manor House Hay Hall Business Park, Redfern Road, Tyseley, Birmingham, West Midlands, B11 2BEContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender